Monday Memo from the University Libraries
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Monday Memo from the University of Minnesota Libraries

Monday, September 28, 2015

For items to be included in the Monday Memo, please send all announcements to: before 12:00pm the preceding Friday.

Staff Kudos
Trainings & Workshops
Events & Exhibits

News from Around the Libraries

Bi-Annual Capital Equipment Inventory
The Libraries received notification from Inventory Services at the University of Minnesota that they will be completing a physical inventory of the active equipment assets assigned to the University Libraries. The periodic verification of the existence, location, and use-status of the University's capital equipment assets is required by federal regulations. Inventory Services will start this process on or around Monday, September 28, 2015.

Capital assets are defined as equipment costing $5,000 or greater with a useful life of 1 year or greater. The University must also have title or ownership rights. Examples of capital assets at the Libraries that meet this definition include: media storage cabinets, servers, book detection systems, copy machines, and digital storage devices. The Libraries has a total of approximately 150 capital equipment assets, so the capital asset list does not include many smaller pieces of equipment.

Jim Flynn, Kurt Kleppe, and Tim Page of Inventory Services will be coordinating the inventory. Each of them will have a UCard and a picture badge for identification. The inventory staff will make every effort to minimize disruptions to the departments involved.

The inventory coordinators will search for the capital assets by visiting last known locations, talking to the principal contacts responsible for the assets, researching previous locations and contacts, etc. A list of assets still not accounted for at the end of this stage will be produced and sent to the associated department administrator for further investigation.
The final phase of the inventory consists of reconciliation and reporting. The results of the inventory will be processed and the asset records will be adjusted. Inventory Services will report the results of the inventory to each department and provide a summary of the results to departmental leadership, the Controller, and the Office of Internal Audit.

Questions or concerns about the process can be sent to Shaan Hamilton at He will compile your questions, send them to Inventory Services, and get back to you.

Thank you,

-Shaan Hamilton

First IHRCA Research in Progress Talk
Please join us for this year's first IHRCA Research in Progress talk, by Grant-in-Aid recipient Dr. Maddalena Marinari, on September 29th at noon in Andersen 308.

In "Without Papers: Undocumented Italian Migrants, 1880s-1970s," Dr. Marinari will share her research on undocumented immigration. Contrary to common perception, undocumented immigration is not a recent phenomenon. At the end of the nineteenth century, Italians began to enter the United States illegally the moment Congress began to pass restrictive immigration laws. Like undocumented immigrants today, Italians turned to an intricate web of forgers and smugglers to enter the country as stowaways or by clandestinely crossing the Canadian and Mexican borders. Dr. Marinari will also discuss her research process, and sources in the IHRC Archives.

Maddalena Marinari is assistant professor of history at Gustavus Adolphus College. She writes about immigration, comparative ethnicity, and immigration law and public policy. She is an active public scholar and has been awarded numerous national and university fellowships and awards for her research and teaching.

-Ellen Engseth

Master Space Planning for the Libraries
Transformation of library space is a priority in the University Libraries’ new strategic plan. To that end, a Master Space Planning group has been formed to develop a programmatic vision for all of the Libraries physical spaces, including staff spaces. This includes developing space planning principles that will endure; gathering information from Libraries staff, users, and campus partners to position us well to meet future needs; and forming a set of priorities for Library space redevelopment.

The group is co-chaired by Shaan Hamilton and Jennie Burroughs and is composed of representatives from across the University Libraries: Bernadette Corley Troge, Philip Herold, Kris Fowler, Lisa McGuire, Kris Kiesling, Mary Miller, Mike Sutliff, and Linda Greve. The group will be working for 8 months, following guidance contained in the Learning Space Toolkit. This process includes a high degree of engagement and consultation with staff and user stakeholders.

The group has begun its work by reviewing the University and Libraries strategic plans for space-related elements and examining planning principles used by other libraries. This will help the group develop a first draft of high level planning principles that will be shared with Libraries staff for review and comment. The planning group will then move into a phase of information gathering, which will include a mix of focus groups, interviews, and surveys from all stakeholders, which includes Libraries staff.

Please review the project proposal for more information. You can follow the work of the Master Space Plan Group through regular updates in the Monday Memo and through our staff website.

-Jennie Burroughs and Shaan Hamilton
Furniture and Non-Computer Equipment Process Reminder
The 2015-16 Furniture and Non-Computer Equipment request process is now open. For more information about the request process and to access the submission forms click on the following links: request process or submission forms or FNCE staff web location. Requests are due to your unit head by October 14, 2015. If you need construction estimates contact your facilities manager immediately.

Due Dates:
Requests must be submitted by: 10/14/15
Unit Heads will prioritize Unit requests by: 10/22/15
Dept. Heads/Directors will prioritize requests by: 10/30/15
AUL/Directors will prioritize Division requests by: 11/18/15

Thank You,
FNCE Group - Sue Hallgren, Sue Koelmel, Michelle Orr, Mark DesRosiers, Bernadette Corley Troge

Presentations for Archives and Special Collections Metadata Librarian Position
On behalf of the search committee, I encourage you to attend presentations by two candidates for the Archives and Special Collections Metadata Librarian position:

Kristy Davis will present on Monday, September 28. Kristy's CV can be found here.

Deborah (Deb) DeGeorge will present on Tuesday, September 29. Deb's CV can be found here.

Both presentations are at 9:00 am in 120 Andersen, with a reception to follow at 10 am in the Andersen Atrium. The presentation topic is "Archives and Special Collections Metadata at Webscale: Challenges and Opportunities". We hope to see you there!

-Christine DeZelar-Tiedman
New to the Libraries and interested in project management?
Over 80 staff in the Libraries are part of the Libraries’ Project & Group Management Forum. This Google Group is the way you can find out about PM related events on campus and in the Libraries and/or share PM related resources, ask questions, or discuss issues or challenges you’re having with your projects..

If you are interested in joining, request access here through Google Groups or send an email to Jerilyn at

-Jerilyn Veldof
New Libraries Logo Templates
We have created new templates for posters, fliers, and handouts that incorporate the new M Libraries logo. The templates are available as InDesign files and PDF documents. The PDFs can be imported and edited in PowerPoint. The templates include a footer element with the Libraries logo and U's EEO statement. The rest of the template is blank. The sizes are two-feet by three-feet, 11-inches by 17-inches, and 8.5-inches by 11-inches.

These templates should be used for all Libraries posters, fliers, handouts, and signs to ensure consistent branding. There will undoubtedly be exceptions and we encourage you talk with us when and if you have concerns or questions. The templates can be accessed at:

-Mark Engebretson and Ali Klunick, Libraries Communications

Staff Tidings and Kudos

Danika Stegeman Reclassification
Congratulations to Danika on her recent reclassification from Library Assistant to Library Associate. This change reflects her increased leadership responsibilities related to course reserves and digital course packs. Recently, Danika has also had the opportunity to present at regional and national conferences about collaborative work like the Digital Course Packs project, reader's advisory/outreach projects, and the ILL/Course Reserves Required Readings project. Special thanks go to Jackie Gulbranson and Xiong Lee for their work in the JEQ process!

-Kirsten Clark
Congratulations to Carolyn Bishoff, Philip Herold, and Lisa Johnston
The latest issue of the Journal of Librarianship and Scholarly Communication features two research articles by our Libraries colleagues:

Carolyn Bishoff and Lisa Johnston have published 'Approaches to Data Sharing: An Analysis of NSF Data Management Plans from a Large Research University,' the result of their analysis of 182 Data Management Plans (DMPs) included in funded National Science Foundation (NSF) grant proposals from January 2011 through June 2014. In addition to making a valuable contribution to the literature around data management planning and helping us to understand how investigators interpret data preservation and sharing requirements, this work was notable for its strong voluntary participation by our own faculty.

Philip Herold has published 'Data Sharing Among Ecology, Evolution, and Natural Resources Scientists: An Analysis of Selected Publications.' Philip assessed the data sharing practices of 78 researchers in three departments through an analysis of their 155 most recently published articles. He detects some interesting disciplinary differences, and offers a discussion of possible causes and strategies that libraries might consider adopting in designing services for these users.

Congratulations to Carolyn, Lisa and Philip!

-Jeff Bullington and Claire Stewart

eTraining Sessions & Workshops

Also see Libraries Master Calendar

Project Management Tools Showcase
Tuesday, September 29
3:00 p.m. to 5:00 p.m.
Humphrey 50B

Interested in learning more about web-based project management tools? Join us for a Project Management Tools Showcase on Tuesday, September 29 from 3:00 - 5:00 p.m. Presentations will focus on the project management tools Asana, Jira, Trello, and Wrike with the hope of determining an appropriate tool for Libraries wide use. There will be time for questions and discussion and audience members will also be given the opportunity to provide feedback. We hope to see you there!

-Co-sponsored by PIM and an ad hoc group organized by Shane Nackerud
Using WebEx to create an interactive learning experience
October 2
10:00am - 12:00pm
Wilson S30C

Please join us in Wilson S30C on Friday, October 2, 2015 from 10:00am to noon for a hands-on WebEx training session. A group gathered in August to learn WebEx basics (WebEx is replacing UMConnect and can be used for online teaching and training). Now we are offering a follow-up session on using WebEx effectively with the help of interactive features (e.g., polls, hands raised, chat). This session will be hands-on. Note: If you did not attend the session in August, that's okay!
More information on WebEx at UMN:

Intended Audience:
Library staff members who want to use WebEx for teaching or training purposes.

-Amy Riegelman
On behalf of the Teaching and Learning Coordinators

Upcoming FDLP Webinar Featuring Amy Riegelman
A live training webinar, "Government Documents and National History Day Projects: Pursuing Primary Sources," will be presented on Wednesday, October 7, 2015.
Start time: 2:00 p.m. (Eastern)
Duration: 60 minutes

Register today for “Government Documents and National History Day Projects: Pursuing Primary Sources


Lynne O’Hara, Director of Programs, National History Day
Amy Riegelman, Government Information Librarian, University of Minnesota Library

Learning Outcomes:
Students need primary sources for their National History Day projects, and many of our FDLP collections include such treasures. Attend this webinar to learn more about the National History Day program. Webinar attendees will:
  • Become familiar with the National History Day program
  • Learn tips for collaborating with existing partners in your state
  • Consider ways to partner with existing National History Day groups (e.g., schools, state chapters)
  • Learn how to connect students and teachers with their collections
  • Learn how to create engaged citizens who are aware of these resources in their communities

Expected level of knowledge for participants:
No prerequisite knowledge required.

The webinar is free, however registration is required. Upon registering, a confirmation email will be sent to you. This registration confirmation email includes the instructions for joining the webinar.

Congratulations Amy!

-Kirsten Clark
Go Back to School with Schoolhouse Rock!
Join Minitex and the University of Minnesota Libraries Regional Depository Library in new webinar series, Go Back to School with Schoolhouse Rock!. This series will focus on the three branches of the U.S. federal government.

Go Back to School with Schoolhouse Rock!: Legislative Process
Tuesday, October 13, 2015
2:00 PM–3:00 PM (Central Time)
The first webinar will focus on the legislative process and locating legislative resources. Before the session, learners will watch Just a Bill from Schoolhouse Rock!. Riegelman and Beck will elaborate on the content in the video and use it to test your knowledge. By starting with this video intended for an elementary audience, we will layer on more advanced content about the legislative process as well as guidance on tools that are available. Meet us in this liminal space as we transition from novices to experts.

Attendees will be able to identify the steps that a bill takes to become a law (and the pitfalls in between!). An understanding of the legislative process as well as an awareness of the freely available and fee-based tools will help attendees tackle challenging patron inquiries about legislative information.


Amy Riegelman
Librarian of Government Information, Psychology, Educational Psychology, and Child Development
University of Minnesota

Lynne Beck
Library Associate, Access & Information Services
University of Minnesota

-Amy Riegelman

Events & Exhibits

Complete schedule and more info via continuum

Event Highlight

First Fridays: There’s Nothing Really Funny About Architecture and The Romance of the Holes in the Bread
Friday, October 2, 2015, 12:00 to 1:00 p.m.
Elmer L. Andersen Library, Room 120

The 2015-2016 First Fridays season will explore the theme of humor – a tool alternatively employed to instill delight, put forth political commentary, teach lessons, assuage fears, or even encourage social bonding. Come hear and laugh at stories from the more comedic side of Archives and Special Collections.

More info:

-Libraries Communications Office

Exhibit Highlight

Joel Carter & Karen Gustafson: Art, Science, and the Natural World
Architecture and Landscape Architecture Library, 210 Rapson Hall
October 2 through November 10, 2015

Join us for the opening reception on Friday, October 2, 5:00 p.m. at the Architecture and Landscape Architecture Library.

This exhibition features the work of two local artists whose photographs and drawings are inspired by nature and science. The exhibit is a companion to Sustainable Acts: Mother Earth’s Embrace, a joint exhibition of art devoted to the intersection of the arts and sciences organized by and participating venues, including the Institute on the Environment, Instinct Gallery, and the Association for the Advancement of Sustainability in Higher Education at the Minneapolis Convention Center.

Exhibit Coordinator: Deborah Ultan Boudewyns, Arts & Architecture Librarian

More info:

-Libraries Communications Office
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