Monday Memo from the University Libraries
View this email in your browser
Monday Memo from the University of Minnesota Libraries

Monday, August 31, 2015

For items to be included in the Monday Memo, please send all announcements to: before 12:00pm the preceding Friday.

Staff Kudos
Trainings & Workshops
Events & Exhibits

News from Around the Libraries

Library Volunteer Opportunities-Welcome Week (Class of 2019)
We need more volunteers (50+) to help with the U Libraries offerings on Friday, September 4th during U of M Day (9/4) as part of Welcome Week for new first year students at the St. Paul Magrath Library Academic Survival in Action Open House event. We anticipate at least 3500 new students participating in this event. 

We host a variety of stations which need volunteers to greet and interact with students, generally lead them through a short activity, give out prizes, promote the U Libraries and answer any questions. We are planning stations around promoting fun reading, the services of the SMART Learning Commons, Surviving Your First Paper, a Photo booth with props inspired by Archives and Special Collections, making grilled cheese with an iron, two prize wheels, Wii gaming with Mario, and more. Lunch and a Libraries t-shirt will be provided. To see pictures from last year and learn more go to the Orientation Program Report 2014.

Please "sign up" to volunteer. We just need your name and AM or PM availability.
Please let us know if you have any questions.

Thank you,
Kate Peterson

Additional Orientation planning team members:
Kristen Mastel, Shannon Farrell, Mary Armstrong, Jody Gray, Carolyn Rauber, Andrew Palahniuk

Library Governance Committee Election Result
The University Libraries Committee on Nominations, Elections, and Appointments is pleased to announce the results for the Librarian Committee and Academic, Professional, and Administrative Committee elections:

Librarian Committee
Jonathan Koffel, Chair-Elect
Yao Chen, Member-At-Large
Academic & Professional
Van Houlson, Chair
Todd Fenton, Chair-Elect
Cecilia Genereux, Librarian Member-At-Large
Frank Sayre, Librarian Member-At-Large
Chris Rose, Non-Librarian Member-At-Large
Congratulations to all, and thanks to all of our candidates for your willingness to run for these positions.

-The Committee on Nominations, Elections, and Appointments: Nicole Theis-Mahon (Chair), Amy Riegelman, Sunshine Carter and Wanda Marsolek.

Math Library Open House
The refurbishment of the Math Library's reading room is complete! After a long summer of construction, there is new carpet, an asbestos-free ceiling, and a new look. We're celebrating on Tuesday afternoon (Sept. 1)--drop by between 2 pm and 4 pm for lemonade, cookies, and comparison with the "before" photos. This great improvement could not have happened without the hard work and support of many Libraries staff members, especially Emily Marlow and Lynn Tran who coordinated with the FM staff and managed the logistics of the furniture and collection moves; many thanks also to Bernadette Corley-Troge, Cecilia Genereux, the shipping crew (Dan, James, John and Kevin), and our versatile student workers John, Mai, Paul and Sara. Job well done!

-Kris Fowler
Reminder: Many to interact with the new FindIt menu for the first time
The replacement of the SFX Find It Menu with MNCAT went live after classes ended on May 26. As students and researchers return to campus for the beginning of the Fall Semester, many will be interacting with the new menu for the first time.
As a reminder we still have the Changes to Finding Full Text site available for users who want a quick overview of the differences and a guide to navigating the new layout.
If you hear of any access problems, please report them to

-Sunshine Carter & Jeff Peterson, Co-ChairsOn behalf of the SFX to Alma Transition Task Force
JSTOR Visit Thursday September 17
Please join us from 10:30 to 11:30am on Thursday September 17 in S30A Wilson Library. Bruce Heterick and Kevin Carroll from JSTOR will join us for a discussion of e-books from JSTOR and new archival collections.
Hope to see you there.

-Charles Spetland
Libraries Computer Support/Helpdesk Alignment Update
Much of the work so far has dealt with the Libraries' staff computers, for instance, St. Paul and East Zone staff computers have already transitioned and the background work on West Zone staff computers is well under way. But this week we will see new public computers being deployed starting in St. Paul (Magrath, NRL, and VetMed). The central division responsible for public and lab computers is Academic Technology Spaces (ATS). We have worked diligently with ATS to define our public images and configurations used throughout our many branches and they have applied these configs to the new equipment. We will be using a Dell Optiplex All-In-One unit that is built for fast performance and long term reliability. Upon the successful completion of the St. Paul zone, library branches in the East Zone will be next. Exact locations will be determined and the info passed along as we move closer to deployment. Replacement of public computers in the West Zone will follow soon after successful completion of the East Zone.

-Mike Sutliff
GT7 Week Request for Information
The second Greater Than 7: Courageous Conversation, Courageous Action week will be October 5-11, 2015.  Jody Gray is coordinating the Libraries' event promotion for this week. Please send her an email if you have an event that has an outcome or theme around equity and diversity during the week of October 5-11, so she can begin to compile a list to promote.

If you have any questions, contact Jody Gray at

or (612)624-9913.

-Jody L. Gray

Change in Email Address for Alma Privileges
Effective immediately, please use to add or request changes in Alma privileges. Many years ago, UMD helped us streamline requests for new users and role changes by setting up the email address. The Duluth email address will be retired on October 31, but we want to begin the process of transitioning this address to as soon as possible.

-Betsy Friesen, DMA

DMA Staff Pay it Forward Alma Community
Virginia Commonwealth University and others helped us with Alma before and after our Alma went live. As part of that community, for the last 20 months, we have also been called upon to provide advice and help to those institutions looking to purchase Alma or those implementing the system. Most recently DMA staff, Erik Biever provided PeopleSoft/Alma help to the University of Wisconsin and Stacie Traill and Chris Rose provided onsite advice to Harvard University staff. The Harvard Evaluation Team Co-Chairs sent the following thank you, not only for Stacie's and Chris's time, but to the University of Minnesota as well.

"On behalf of the Alma Evaluation Team, we wanted to thank you for the University of Minnesota support for our evaluation process.   Stacie and Chris were a credit to the university during our meetings.  It was clear that a great deal of effort went into preparing for the visit, and the information received was invaluable.  This time and effort, in addition to the travel and meeting time, is greatly appreciated.  Although we are leaving the meetings with a not insignificant list of Alma concerns, we also were able to reassure ourselves that day to day life in Alma is increasingly survivable and that benefits are growing each month with improvements in releases.      

As an institution who survived the early years of Aleph, Metalib, SFX and Verde and understands the cost/benefit tradeoffs, we also want to say thank you for being among the first adopters.  We joked in the meeting that the bleeding edge is, in fact, quite bloody at this point.   As a potential future customer, there is deep understanding of and appreciation for those who bravely go first and inform improvements to the product." 
Thank you – Laura Morse and Danielle Adams, Co-Chairs, Harvard Alma Evaluation Team

-Betsy Friesen, DMA

CIC Geospatial Project Metadata Coordinator - Candidate Interviews
Please mark your calendars to attend the upcoming candidate presentation for the CIC Geospatial Project Metadata Coordinator position (Position Description).  The candidate will be presenting on the topic of "Opportunities and Issues in Coordinating Collaborative Geospatial Metadata Creation." This position will be responsible for the day to day running of the CIC Geospatial Data Discovery Project. You can learn more about the project from its charter or website.

The presentation is from 9-10 a.m. (Central Time) in 120 Andersen. It will also be broadcast via WebEx.
* Friday, September 4th - Karen Majewicz (CV)

  WebEx No: 748 759 349

-Kevin Dyke (chair) on behalf of the UL336 Search Committee members Mara Blake (University of Michigan), Stephen Hearn, and Ryan Mattke

Staff Tidings and Kudos

Congratulations Kaia!
Kaia Sievert (AIS) was recently chosen as a recipient of the Access Services Conference Support Staff Travel Scholarship. The award includes travel funding and registration to the Access Services Conference in Atlanta Georgia in November. This recognition is a fitting tribute to the enthusiasm and positive attitude that Kaia shows every day. Congratulations Kaia!

-Jackie Gulbranson

eTraining Sessions & Workshops

Also see Libraries Master Calendar

Updated: Register for MLA conference!
We will again do a "mass registration" for this year's MLA Annual Conference.

Here's how to register:

1) Download and complete the Funding Request form and forward to Sheri Stone in 499 Wilson. We will cover up to $150. Please provide an EFS ​​number and supervisor's signature if your registration is above that figure.
( )
2) Register at the MLA site found at:

3) Now here's the twist. In the payment section select "Bill Me"

4)When you get your invoice (online), send me a copy and I will make one payment for all Library staff.  Be sure to list University of Minnesota Libraries as your organization.

Early Bird special: In order to get the Early Bird prices, please register and submit your paperwork to Sheri Stone before September 2nd. The Libraries will be making one Early Bird payment on Thursday, September 3rd.  After that date your department will be charged the increase in the price (we'll cover the early bird price up to $150).

Questions? Contact me at 612-624-5802 or

-Sheri Stone

Events & Exhibits

Complete schedule and more info via continuum

Event Highlight
James Ford Bell Lecture: Two Jesuits, Two Manuscripts, Two Visions of Ming China
Presented by M. Antoni J. Ucerler, S.J. (D.Phil., Oxon.)
Thursday, September 24, 2015, 7:30 to 9:00 p.m.
Elmer L. Andersen Library, Room 120

The event is free and open to the public, but registration is requested.
Among the first Westerners to set sail from Europe to East Asia were a number of Jesuits. The most famous missionary to make his way to China was the Italian, Matteo Ricci (1552-1610). Another Jesuit, who worked mainly in the Philippines but visited the Middle Kingdom during the same period, was the Spaniard, Alonso Sánchez (1545-1593). Although both claimed Francis Xavier as their inspiration, they clashed on how to engage with Chinese culture. The James Ford Bell Library has original copies of ​“manuscripts”​ by both men – witnesses to two very different stories.

More info:

-Libraries Communications Office

Exhibit Highlight

Exploring Minnesota’s Natural History
On view through September 23, 2015
Elmer L. Andersen Library Gallery & Atrium Gallery
Beginning in 1872 the Minnesota Geological and Natural History Survey, the departments of Botany and Zoology, and the Bell Museum of Natural History sought to document the natural state of Minnesota. This exhibit introduces many individuals who documented and studied Minnesota’s natural environment between the 1870s and 1940s and showcases the natural wonders of the state.

More info:

-Libraries Communications Office
Monday Memo editorial policies are viewable on the Staff Web at Libraries Internal Communications Vehicles.

Archive of issues August 10, 2009 and later

Our mailing address is:

Libraries Master Calendar