Monday Memo from the University Libraries
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Monday Memo from the University of Minnesota Libraries

Monday, August 3, 2015

For items to be included in the Monday Memo, please send all announcements to: before 12:00pm the preceding Friday.

Staff Kudos
Trainings & Workshops
Events & Exhibits

-News from Around the Libraries

AUL for Content & Collections Search

The search for a new Associate University Librarian for Content & Collections has begun.  Chaired by AUL John Butler, the search committee includes: Melissa Eighmy Brown, Jennie Burroughs, Jolie Graybill, Scott Marsalis, Mary Miller, Maggie Ragnow, Jason Roy, and Nicole Theis-Mahon.  Marilyn McClaskey will serve as search process coordinator. Details about the position and the search process will be shared as recruitment proceeds.
-Wendy Lougee

Spice up your August 25 at Staff Recognition Day at Northrop Plaza! 

Gather your groups and sign up here for a hot hot hot trivia competition! 

Be ready to roll life size dice in speed Yahtzee on the mall! 

Bring on your balancing skills for giant Jenga! 

Tacos, churros, and more from El Burrito Mercado!

Be sure to RSVP!

-Sarah Segura

Library Volunteer Opportunities
1.) Save the date to help with Libraries for Welcome Week (Class of 2019)  
Friday, September 4th

As in past years, we are looking for a bunch of volunteers (50+) to help with the U Libraries offerings during U of M Day during Welcome Week for new first year students. 
Primarily we will need help with the St. Paul Magrath Library Academic Survival in Action Open House event. We anticipate at least 3500 new students participating in this event.

We host a variety of stations which need volunteers to greet and interact with students, generally lead them through a short activity, give out prizes, promote the U Libraries and answer any questions. We are planning stations around promoting fun reading, the services of the SMART Learning Commons, Surviving your First paper, Photo booth with props inspired by Archives and Special Collections, making Grilled cheese with an iron, two prize wheels, Wii gaming with Mario, and more. 

If you are interested in volunteering, please block off the morning or afternoon on your calendar. The email with sign up information will go out soon. Lunch is provided.
To see pictures from last year and learn more go to the Orientation Program Report 2014.

Note: The Respect U event in MacNamara has changed formats so we do not anticipate needing volunteers. 

2.) Volunteer for the Libraries table at new Graduate Student Orientation
Tuesday, September 1st

Like last year, we will be hosting a table at the new Graduate Student Orientation Fair in Northrup (last year it was in STSS). Last year the whole event and the Libraries table were very popular. We talked to lots of new graduate students and need volunteers to help again. The event is from11:30 to 1:30 and we split the time up into two shifts. The Grad School is expecting 500 Masters students and 500 Doctoral students. 

Learn more and Sign up

Please let us know if you have any questions.

Thank you,
Kate Peterson

Additional Orientation planning team members:
Kristen Mastel, Shannon Farrell, Mary Armstrong, Jody Gray, Carolyn Rauber, Andrew Palahniuk

History of Medicine Inspires Art
From rare books to drawings and documents, the Wangensteen Historical Library of Biology and Medicine’s collection of nearly 80,000 volumes from the 15th to 20th centuries has found new life.  

Over the last year, a potter, a poet, and a printer have used the collection to help them develop their art. The mezzotints that illustrate the anatomy of pregnant women and developing babies, the vivid illustrations of flora, and the medical histories, descriptive language and imagery depicting connective tissue disorders were sources of inspiration.  
Artists, poets, naturalists and playwrights have all found a home at Wangensteen over the years. Whatever your inspiration, we look forward to helping you find it within our collection. Link:

-Erinn Aspinall

Information on Federal Funding Requirements for Publications
The Research Service Coordinators and Content Services department have created an informational page to cover Federal Funding Requirements regarding Publications. This page complements the page created by the Data Management and Curation Initiative covering the Federal Funding Requirements regarding Data.

These pages collect the responses of research-funding agencies sponsored by the U.S. Government to the White House's Office of Science and Technology Policy Memorandum that directed most U.S. grant-funding agencies to develop policy requirements on sharing federally grant-funded research publications and data.

If you have questions or comments about the content, you can send them to (or talk with your departmental Research Service Coordinator).

-Kate McCready (Content Services) and Jon Jeffryes (Research Service Coordinators)

Communications Advisory Committee
The Communications Advisory Committee was recently formed and had its first meeting on July 30. The committee is charged with advising and providing feedback on communications strategies and policies developed by Libraries Communications; helping identify stories that highlight the Libraries’ services, collections, programs, and expertise; and assisting with coordinating communications to the campus community. Committee members will also act as liaisons between the advisory committee and their respective department and/or division.

Committee members are: Darren Terpstra, Lisa Von Drasek, Karen Carmody-McIntosh, Alison Klunick, Linda Greve, Sue Koelmel, Jen Tantzen, Erinn Aspinall, Serena Giese, Jon Jeffryes, Megan Kocher, Andrew Palahniuk, Kate Peterson, and Mark Engebretson. 
View the full committee charge.

-Mark Engebretson
Libraries Computer Support/Helpdesk Alignment Update
Last week was the implementation of Phase 2 for the Computer Support/Helpdesk Alignment project. It started with staff computer configurations transferring to campus-managed Active Directory (AD) spaces allowing for central IT to manage the system setups from now on. Then on Wednesday, July 29th, Libraries staff in the East Zone branches (Architecture, BioMed, Math, and Walter) started contacting campus 1-HELP for their technology support. A huge Thank You goes out to John Geertz-Larson for his tireless efforts in tracking down every last computer object in the East Zone and confirming the transfer to campus AD would be transparent to the end user. More heartfelt thanks goes out to John Cao and Steve Irons, the two Computer Support staff that have transferred to central IT, but continue to be the designated technicians in their respective areas. They assisted John GL in is efforts to make sure that all East Zone Libraries staff computers were accounted for and had transferred to central IT, problem-free.
We have started to receive weekly update reports from central IT with regards to service request activity and how quickly the problems are being resolved. I will be posting those reports on our Helpdesk Alignment Update webpage shortly.

-Michael Sutliff

Staff Tidings and Kudos

Congratulations to Emily Riha
I'm delighted to announce the appointment of Emily Riha as the new Copyright Permissions Coordinator for the Libraries. The University's Copyright Permissions Service will be transitioning from Printing Services into the Libraries' Content Services department during the fall semester. It will be in the located in the Open Scholarship and Publishing Services unit. We are planning for the service to be fully operational within the Libraries by November 1st for spring semester requests. 

Emily comes into this position with a great deal of relevant Library experience. She's worked in our Interlibrary Loan office since 2008 and has been with the Libraries since 2006.  Emily is already familiar with copyright permissions and has extensive database management experience. She will work to integrate Library processes and procedures into the existing workflows so that content affordability becomes a priority when assisting faculty and students in obtaining rights to reuse materials. 

Emily started in her new position on Monday, July 27th.  Congratulations Emily!

- Kate McCready

eTraining Sessions & Workshops

Also see Libraries Master Calendar

Using WebEx for Teaching and Training
Monday, August 10, 2015
1:00 p.m.
Wilson S30B

Are you anxious about the retirement of UMConnect? Let’s gather to learn about features of WebEx for teaching and training purposes. Sean Savage, a Technology Training Consultant from IT@UMN will be present to answer questions and share best practices of WebEx. If you have questions about a specific WebEx feature, feel free to email Sean directly, and he will prep for his presentation based on your questions. 

Intended Audience:
Library staff members who want to use WebEx for teaching or training purposes.

Amy Riegelman
On behalf of the Teaching and Learning Coordinators

Citation Manager Boot Camp
Thursday, August 13, 2015
9:00 - 11:00 a.m.
Humphrey 50B

Did you know that RefWorks is merging with Flow? That we support BibTex? That Mendeley will save your reading position in articles across your devices? Come learn about these updates and what else is new with the citation managers you know and love at the PIM Citation Manager Boot Camp.  This boot camp will be especially useful for liaisons and desk staff as we head into the new school year.

In addition to getting the latest news from our citation manager experts, be prepared to eat delicious donuts and discuss the things you love, hate, and would like to change about citation managers.

-Megan Kocher on behalf of the Personal Information Management (PIM) Collaborative

Libraries’ Focused Follow Up to the Campus Climate Conversation - Register Now

Wednesday, August 19, 2015
1:00 -3:00 p.m.
Andersen 120

For much of the past year, the University has been working on recognizing and improving the Campus Climate. We in the University Libraries would like to take an opportunity to see where we are doing well in fostering a positive climate and look for places that we have a potential to improve. Following up on last February’s Open Space Event, this Workshop will focus on the “whats” and “hows” regarding the University Libraries role in creating an inclusive campus experience.

Review the Book of Reports from the February 5th Campus Climate Conversation.

Identify your top three to five issues (based upon those listed in the Book of Reports) as they relate to the University Libraries and jot down a brief (2 to 3 sentence) statement of why. Sent notes to

Choose a table that will discuss the one of the most highly rated issues. Move to a second table and repeat the process. Conversations will move from problem identification to potential actions that the University Libraries can take, and conclude with a list of recommendations for Libraries’ Leadership to consider.


If you have questions or concerns, please contact Todd Fenton
(612) 626.4236 or on behalf of the Diversity Outreach Collaborative.

Events & Exhibits

Complete schedule and more info via continuum

Event Highlight
James Ford Bell Lecture: The Legacy of Matteo Ricci
Thursday, September 24, 2015, 7:30 to 9:00 p.m.
Elmer L. Andersen Library, Room 120

The event is free and open to the public, but registration is requested.

M. Antoni J. Ucerler, S.J. presents the 2015 James Ford Bell Lecture, “The Legacy of Matteo Ricci: A Jesuit Humanist’s Encounter with Ming China.” Ucerler will share insights on Jesuit missionary Matteo Ricci's experiences in 16th- and 17th-century China.
Ucerler is the Director of the Ricci Institute for Chinese-Western Cultural History and Associate Professor of East Asian studies at the University of San Francisco. His main research and teaching interests include Japanese samurai history, the era of European maritime empires and expansion into Asia (1450-1750), and the early history of Christianity in Japan and China. He is especially interested in the early books, maps, and artwork that were produced as a result of this encounter between East and West.
More info:
-Libraries Communications Office

Exhibit Highlight

Breast Cancer Superhero Portrait Project
On view through October 2, 2015
Bio-Medical Library, Diehl Hall
Open during regular library hours at the Bio-Medical Library

If you were to be immortalized as your superhero of choice, who would you be and why? Artist Barbara Porwit began asking these questions of people several years ago. Inspired by many close friends undergoing chemotherapy and radiation treatments, Porwit saw women turning health challenges into personal power. The concept for her Breast Cancer Superhero Project emerged.

More info:
-Libraries Communications Office
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