Monday Memo

The Monday Memo is an internal communications vehicle of the University Libraries, delivered weekly via email. All Libraries staff members may submit content by noon each Friday to Monday Memo for inclusion in the following Monday's edition.

Recipients include all Libraries regular staff members and individuals from the University or professional community.

For items to be included in the Monday Memo, please send to before noon on Friday.

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Friday Forecast

The Friday Forecast is a digest of upcoming events, exhibits, and programs at the University Libraries. All Libraries staff members may submit content by noon each Thursday to Monday Memo for inclusion in the next day's edition.

Recipients include all Libraries regular staff members and individuals from the University or professional community.

For items to be included in the Friday Forecast, please send to before noon on Thursday.

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Monday Memo from the University Libraries
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Monday Memo from the University Libraries
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Monday Memo from the University of Minnesota Libraries

Monday, May 22, 2017

For items to be included in the Monday Memo, please send all announcements to: before 12:00pm the preceding Friday.

Note: Please send Memo articles directly to the account instead of to Grace Butkowski for submission.

News from Around the Libraries

You’ve Got Mail!!
It started with an email that read simply: “Wow, how cool is this?” Coming from a fellow ARL director and sent to the Association of Research Libraries list, it was a nice acknowledgement of the IMLS National Medal being awarded to the University of Minnesota Libraries.  Then the deluge of dozens of messages began…  Here’s a sampling from libraries across North America:

“You and your team have been leaders for many years in contributing to the advancement of research libraries, allowing us all to utilize the outcomes of your research and practice.”

[from the National Agricultural Library]  “Congratulations to you and your awesome staff (especially those in the Biological Sciences and Food, Agricultural and Natural Resources Sciences departments ... we are huge fans of theirs at NAL)!”

“From time to time one can imagine that recognition tends to accrue to institutions / individuals that have aggressive public relations operations or just spend a great deal of time and energy pursuing nominations.  This is most definitely NOT one of those instances.  You and your institution have provided critical leadership on countless fronts, and this recognition is very richly deserved.  Thanks for all that you and your institution have done to advance our profession and collective efforts.”

“Thanks [to UMN] …for being such a fabulous role model and exemplar of the value of great research libraries!”

[from Purdue Dean, during the BTAA spring conference]  “Congrats …to all colleagues at Minnesota!  Lorcan Dempsey started his keynote today at the BTAA Library Conference at Purdue by congratulating Minnesota and asking the representatives from Minnesota to stand.  They received a vigorous round of applause!”

Added to these accolades from library colleagues, there were dozens more from the campus and from the broader community of Friends. The common theme?  The UMN Libraries staff provide excellent service, great programs, and are recognized as innovative role models.  

Congratulations to all!

-Wendy Lougee

Libraries Facilities Updates
Minitex Wilson Project

Room 60: 
  • Installation of cubicle walls will begin this week.
  • A “walk through” of the space was completed last week in order to create a punch list of corrections that the contractor needs to address. 
  • This week the crew will work on fixing items on the punch list and start the process of running cables through the cubicle walls as each area is completed. 
  • Last week, the printer, copier, and fax locations were finalized, as well as the sequencing of the phased move.
  • Conduit and wiring for the card reader door should be completed this week.
Room 30:  
  • Due to the delay in the Plaza Waterproofing Project, several items relating to construction in Room 30 have been delayed.
  • On Wednesday, the installation of the tile flooring is scheduled to begin.
Minitex will begin moving to Wilson in June. If all of the furniture and construction timelines are met, the first group should begin arriving by June 5.

Wilson Library Research Collaboration Studio Project
  • The furniture and glass installations were almost completed last week. Some tables and chairs are still on back-order, with the expected delivery date no later than 6/10. 
  • The door into the 180C meeting room arrived damaged. Expected delivery date is 6/10.  
  • Touch up to walls and other minor items will be worked on this week.
Before….Back in March
               After…….Now in May
Plaza Waterproofing Project
Due to the wet weather, the start of this project was delayed. Work is being done as weather permits. For more details about the project, please see Plaza Tentative Schedule and Phases.

Andersen Special Collections Research/Rare Storage Project
Approval of the rare book shelving order was completed last week. This is a major milestone, as it is a complex and tedious job to review the program needs against the shelving designs provided by the architect. Each building plan revision requires another review of the shelving plan. The review and approval of the vendor’s shelving plan signifies that the final review is complete. The plan informs the manufacturing of all of the shelving sizes and variations. Yeah team!

We need your help. Please protect everyone’s safety.  Do not enter the construction areas. If you find the Wilson Shipping doors propped open, please remove the wedge.

Next Generation Network
The installation crew upgrading the wireless access points has moved to the West Bank.  Wilson and Andersen Libraries should be completed by the time you read this message.  

Wireless Authentication for Staff:  When signing onto the wireless network with your laptop or personal device, you are encouraged to begin using “eduroam” instead of “U of M Secure.” “Eduroam” will be the standard WiFi network for staff in the future and “U of M Secure” will eventually be retired.

To learn more about the project, please visit NGN.

-Bernadette Corley Troge
Sustainable Collections Services (SCS) Presentation on 5/30
The Libraries is partnering with OCLC's Sustainable Collections Services (SCS) to undertake a collections analysis project.  The project involves print monographs across the Twin Cities campus, as well as the coordinate UM campuses.  

On Tuesday, May 30, Sustainable Collections Services will be on campus to provide an overview of national trends in print collection management, and to present and discuss the data sets created from analysis of University of Minnesota Libraries' monograph collections.  The presentation and discussion will be held in Andersen 120 from 1:00 - 3:00 p.m., and will be webcast and recorded as well.  

The Webex link is available here

For more information about SCS's collections analysis service, take a look at this short video. For more information about the collections analysis project, and the ensuing monographs deduplication project, please see the FAQ on the Collection Management Coordinating Committee's page.

-Betsy Friesen and Mary Miller, CMCC Co-Chairs
Janet Bishop and John Butler, CMCC Sponsors 

UL373 Social Sciences and Professional Programs Director
Please join us to hear presentations by candidates for the position of Social Sciences and Professional Programs Director. Each presentation time will include Q&A and be followed by meet and greet time with coffee.
Venue: 120 Andersen Library
Topic:   Leadership in a changing Social Sciences and Professional Programs landscape
10:30 am - 12:00 pm, Wednesday, May 31, Presentation to Staff by Candidate 1 (CV) (WebEx)
10:00 - 11:30 am, Tuesday, June 6, Presentation to Staff by Candidate 2 (CV) (WebEx)
10:00 - 11:30 am, Monday, June 12, Presentation to Staff by Candidate 3 (CV) (WebEx)

The search committee welcomes your feedback on both of these candidates. Comments may be sent to the search committee chair, Jennie Burroughs (

-Jennie Burroughs
Document Delivery in Discovery Task Force Charged:
An action item within the UMTC Libraries' 2016-2018 Strategic Plan involves developing an on-demand document service using digital delivery and, ideally, to be embedded as a service option in the discovery interface (Primo). Designing and implementing such a service in our shared systems environment is very complex. The Twin Cities Document Delivery in Discovery Task Force has been formed with the aim to conduct and report on a feasibility analysis prior to implementation of request options, and related technologies, in Primo. You can find the Charge, Phase One: Pre-Implementation Feasibility Report (May-June, 2017) here and on the group's page on the Committees, Councils, & Groups section of the Staff Web here. Task Force members include: Kate McCready (chair, C&C), Melissa Eighmy-Brown (C&C), Kirsten Clark (R&L), Emily Reimer (HSL), Cody Hanson (D&T), Betsy Friesen (D&T), Carol Nelson (Minitex) and Agnes Lee (Minitex). 

-Janet Bishop and John Butler, on behalf of the Associate University Librarians
Research Sprints Begin Today
From Monday to Thursday this week, 7 faculty and 30 Libraries staff will participate in the Faculty Research Sprints.  These sprints offer faculty the opportunity to partner with a team of experts from Libraries with the goal of accomplishing a specific project or component of a broader project in just four days.  Faculty participating in these sprints: 
  • Karen Mary Davalos (Professor of Chicano & Latino Studies)
  • Kate Derickson (Associate Professor of Geography, Environment, & Society)
  • Karen Donohue (Board of Overseers Professor of Supply Chain and Operations Management)
  • Colleen Fisher (Associate Professor of Social Work)
  • Greta Friedemann-Sánchez (Associate Professor of International Development)
  • Richard Graff (Associate Professor of Writing Studies)
  • Richard Graves (Associate Professor of Architecture) 
-Ben Wiggins
Current Trial to Library & Information Science Source
This database trial may have broad interest from library staff. We currently subscribe to Library Literature & Information Science Full Text which includes 410 journals; 180 fulltext. We are trialing (May 16 - June 16)  Library & Information Science Source which is more comprehensive including 2200 journals; 470 fulltext. Both are Ebsco databases. Library & Information Science Source has all the Library Literature & Information Science content plus more.

Library Literature & Information Science Full Text (current)
410 journals; 180 fulltext

Library & Information Science Source (access trial)
2200 journals; 470 fulltext

The trial ends on June 16th. Please send feedback to Jim Stemper (

-Amy Riegelman
Call for Fall 2017 News & Events items
University Libraries Communications needs your event and exhibit information for the next issue of News & Events. If you are hosting an event or exhibit occurring September through December, please submit a brief description and a high resolution image to Karen at by June 30.
  • The event or exhibit information should include the following:
  • Event title, time, date(s) & location
  • Brief description of the event or exhibit
  • If the event is not free, please note associated ticket information
  • Image (minimum resolution of 300 dpi)
-Karen Carmody-McIntosh
MLAC Service Changes  
In advance of the Minitex move to Wilson, the MLAC’s service point will close June 2nd. Beginning May 24th “IN STORAGE: MN Lib Access Ctr” will be removed from the menu of pickup locations for loanable Get It requests, all other campus locations will remain as pickup options.

Archives and Special Collections (ASC) have agreed to host a hold shelf for non-loanable items requested from MLAC. Users will need to follow the ASC reading room procedures and policies for use.

If you have questions please contact Tim McCluske (MLAC) or Sue Hallgren (ASC).

-Valerie Horton and Kris Kiesling
Now Accepting Strategic Digitization Proposals
Submission deadline: May 31, 2017

More information included on the online proposal form.

The Strategic Digitization Review Group, in cooperation with Digital Library Services (DLS), is again soliciting proposals from all Libraries units for projects to digitize analog Libraries' materials in all formats. The purpose of the projects may be to enable or increase access to content, to preserve the content of rare, fragile, or at-risk collections, or both reasons. Libraries staff can submit a proposal(s) on behalf of their unit or department, or on behalf of a faculty member or academic program.

This call represents our seventh round of requests for strategic digitization projects. Visit our program page to view a list of projects accepted during the previous calls.

Digitization of accepted proposals will begin no earlier than July 1, 2017.

The Strategic Digitization Program is the result of recommendations laid out in the Libraries’ January 2013 Digitization Framework and Strategic Digitization Recommendations documents.

-The Strategic Digitization Review Group (Jason Roy, Mary Miller, Shannon Farrell, Stephen Hearn, Lois Hendrickson, Nancy Sims, Lisa Vecoli)

Staff Tidings & Kudos

Missed ELUNA Presentations
My apologies on missing a very-well attended session in my ELUNA report last week. The session was "Integrating Alma and OCLC Worldshare Collection Manager for Ebook Management." It was presented by Kelly Thompson and Stacie Traill from DMA.

-Betsy Friesen (DMA)
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