Monday Memo from the University Libraries
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Monday Memo from the University of Minnesota Libraries

Monday, November 23, 2015

For items to be included in the Monday Memo, please send all announcements to: before 12:00pm the preceding Friday.

Staff Kudos
Trainings & Workshops
Events & Exhibits

News from Around the Libraries

Nominations: Director of the University's Center for Educational Innovation
Provost Hanson invites nominations and applications for the position of director of the Center for Educational Innovation (CEI), which strengthens instructional and academic technology collaboration and support across the University. The Libraries has played an important contributing role in the formation and support of CEI and has representation on the search committee for this position. A tenured U of M faculty member is preferred. Nominations be sent to or search committee member, John Butler (; review begins immediately and continues until the position is filled. For more information, see CEI Director Search

-John Butler

For those involved (or will be involved) in hiring librarians, staff, or student employees
In support of our commitment to diversity, the Libraries have a strategic goal to actively recruit and empower diverse staff. Our immediate multi-year objective under this goal is to “Provide hiring authorities the information necessary to aggressively recruit diverse applications and recruit staff reflective of the campus and communities we serve, inclusive of traditionally underrepresented groups, recognizing that a diverse workforce is currently an underutilized resource.”

The Office of Equity and Diversity here at the University has identified implicit bias as one of the biggest barriers to increasing diversity among our staff and faculty.

If you are involved (or will be involved) in hiring librarians, staff, or student employees, you are encouraged to attend a 2-part session designed specifically for the Libraries.

Join trainers from the Office for Equity and Diversity and your colleagues from the Libraries for a discussion of how we can effectively address implicit bias in search committees. Even if you are not involved in hiring that involves search committees, you will likely still benefit from attending Part 1 and are encouraged to attend.

We'll watch some videos created by the CIC, which simulate how bias can play out in faculty search committee discussions. Anne will then facilitate our discussion about the videos, how outcomes may have been different, and how we can address implicit bias in our own search committees.

Thursday December 10
1:00 - 2:30
S30A Wilson Library

Part 2 builds and deepens materials covered in Part 1. Here you will exposed to the breadth of implicit bias research as well as the many short cuts that are the result of unconscious or unexamined bias.  You’ll learn best practices and resources for addressing implicit bias in the context of searches in the University Libraries.

Wednesday January 27
2:30 - 4:00
120 Andersen Library

Please RSVP to either or both of these sessions here.

-Jerilyn Veldof
Get your creative pants on!
The Diversity Outreach Collaborative would like to invite all library staff to a little drawing “contest” to celebrate our Diversity Salon pick Dawn, by Octavia Butler.  To get everyone involved, we dare you to draw your impression of an Oankali to place in a drawing for a $25 ITunes gift card.  

For inspiration, here is a descriptive paragraph about the Ooankali race.

Please email your image to by December 2nd.  The DOC will select a winner on Dec 3 at the Salon [in S30A, 11.30-1].  The winner need not be present, but why wouldn’t you want to see what others have drawn and join in the conversation about this powerful story?  In fact, bring a friend!

Rules: *DOC members and previous DOC winners are ineligible from participating in the drawing contest.

-Kim Clarke and Wanda Marsolek, on behalf of the DOC

Why should you read Dawn [download the ebook]? Find out here.

Church Street Closure begins in November 30

According to VP Pam Wheelock and other FM contacts, beginning on November 30, Church Street will be closed during the work day. Fences will be up from approximately 6:00am to 3:30pm. Private and delivery vehicles will prohibited from continuing past the Church Street Garage entrance. The Church Street Garage will remain open. A portion of Church Street will be designated as bicycle dismount, and pedestrians will be limited to the sidewalks in the area.

If you are anticipating large deliveries of trucks or other materials to Rapson (Architecture Library) or Vincent (Mathematics Library), please contact me at for suggested routes. Regular Libraries mail deliveries should not be interrupted.

-Emily Marlow
New Tutorial: How to Read and Use a Finding Aid
Thank you Instructional Design Team (Lindsay Matts-Benson and Andrew Palahniuk) for helping ASC create our newest online instructional piece!

How to Read and Use a Finding Aid is an interactive tutorial designed to help first-time researchers navigate one of our more obscure search tools. Andrew has shared that this has been added to LibData, so please include in your course pages, where applicable. Andrew and Lindsay are (as many of you know) awesome to work with and both are experts at translating your ideas into high-quality products. I encourage anyone who finds themselves regularly delivering the same content to patrons and classes to reach out to the Instructional Design Team for help in translating your content into an online tutorial.

-Ryan Bean
Libraries Master Space Planning Update
As mentioned in a previous Monday Memo, transformation of library space is a priority in the University Libraries’ new strategic plan. To that end, a Master Space Planning group has been formed to develop a programmatic vision for all of the Libraries physical spaces, including staff spaces. This includes developing space planning principles that will endure; gathering information from Libraries staff, users, and campus partners to position us well to meet future needs; and forming a set of priorities for Library space redevelopment.

The group has been hard at work this fall semester developing a Libraries Master Space Planning Vision & Principles working document. We encourage you to provide feedback by reviewing the document and sharing your comments in this survey.

Thank you for your help.

-Jennie Burroughs and Shaan Hamilton
Libraries Civil Service Semi-Annual Meeting
The Libraries Civil Service Semi-Annual Meeting will be held this Tuesday November 24 from 1:30-3:00 in 18 Anderson Library. 

-Speaker: Duane Orlovski-Chair of the Civil Service Consultative Committee
-University Libraries Civil Service Committee goals for FY16
      -WINS: HR will not proceed with the change to the vacation donation policy at this time
       -New communication plan
-New Performance Review document discussion (good or bad or what needs improving)
-Questions or concerns from attending Civil Service Staff.

Refreshments will be provided. Hope to see you there!

-Libraries Civil Service Committee

Staff Tidings and Kudos

Thank You from Animal Ark
We received this lovely thank you from Laura Syring at Animal Ark, following their Community Fund Drive visit with us:
 I just wanted to take a few minutes to sincerely thank you and everyone on your wonderful team for all you did for Animal Ark during your Community Fund Drive.  People like you are what keep us going, literally.  As we survive on purely
donations, we would not exist if not for wonderful people like you!  

Thanks again to you and your team for your time, energy and your love of animals!  Kendra and I enjoyed our visit with you and everyone in your wonderful group!  Ruger also enjoyed his visit immensely.  He was completely exhausted and
slept for the rest of the afternoon after we left.  Thanks also for the boxes and boxes of donated items for the shelter!  Each and every donated item means one less thing for us to spend money on, so the money we have can go toward the
animals! We are deeply grateful and we would love to partner with you and your team again in the future.  Please keep us in mind.
- Laura Syring, Operations & Outreach Director

-Betsy Friesen
DMA welcomes Shannon Erb
Shannon Erb begins her new career in Data Management & Access (DMA) as Cartographic and Monographic Metadata Librarian today (Nov. 23). Although Shannon is a Wisconsin native, she comes to us from a position as a digitization and metadata specialist at the Country Music Hall of Fame and Museum in Nashville. Shannon's office is just inside the door to 160 Wilson, 1st cubicle on the left. Shannon's phone number is 612-626-5381 and her email is  Please join us in welcoming her to the Libraries and back to the north country.

-Betsy Friesen for DMA
Kudos To Alice Motes
Ann Hill Duin, professor for WRIT 8012, wrote to commend Alice Motes for the "incredible assistance and leadership" she provided for Hill Duin's students in collaboration with CLA-LATIS's Alicia Hofelich-Mohr.  She wrote, "In my work at UMN for the past three decades, this experience is at the top (underlined) in terms of proactive leadership and service."

Alice and Alicia met several times to collaborate with Hill Duin and met with every student in the class to review and consult on their data management plan.

Job well done, Alice!

-Jon Jeffryes
New Article from Nancy Herther
Nancy Herther recently published a short news article discussing upcoming changes in design standards for government websites in an attempt to make them more user-friendly, "Design Standards Take Federal Websites to New Levels of Usability."

You can access it at:

An interesting read if you work with these sites!

-Jon Jeffryes
Mary Huismann Presents RDA Webinar
Mary Huismann (DMA) presented the webinar “All the Best! RDA Best Practices Guides from OLAC and MLA” for Minitex on November 17, 2015. The webinar introduced participants to the recent best practices guides issued by the Online Audiovisual Catalogers (OLAC) and the Music Library Association (MLA). OLAC’s best practices guides cover RDA cataloging of DVD/Blu-ray Discs, Streaming Media, and Video Games. MLA’s best practices guides cover RDA cataloging of music materials and the two new music vocabularies, genre/form and medium of performance.

-Cecilia Genereux

eTraining Sessions & Workshops

Also see Libraries Master Calendar

Digital Creation Centers in Academic Libraries Webinar
Wednesday, December 2, 2015
1:00 - 2:00 p.m. CST
Wilson Library S30B
Add to Google Calendar

Sponsored by the ACRL/ULS Online Discussion Group: "Makerspaces for digital media and data visualization centers are becoming more common within academic library spaces, and may involve collaboration with other academic departments. In this discussion, you’ll get to hear from three panelists who will tell you about their own library centers and who can respond to your questions and comments on this fascinating topic."

More detailed webinar description and presenters can be found here.

-Scott Spicer

Events & Exhibits

Complete schedule and more info via continuum

Event Highlight

Rolling on a Winter's Night, Featuring Pop Wagner
Wednesday, December 9, 2015, 7:00 to 9:00 p.m.
Elmer L. Andersen Library, Room 120

Free and open to the public, but reservations requested at
Come on in to the warmth of a folk music evening with Pop Wagner, a mainstay of the Minnesota music community.

As his fans know, Pop is also a storyteller, songwriter, poet, and fingerstyle guitarist extraordinaire. In addition to sharing a wonderful evening, we’ll celebrate our new and growing Minnesota folk music archives – already a treasured part of the Performing Arts Archives.

More info and reservations:


-Libraries Communications Office

Exhibit Highlight

Graywolf Press: A World of Voices
Elmer L. Andersen Library Atrium Gallery
The exhibit is open through December 31, 2015
The Upper Midwest Literary Archives, housed at the University of Minnesota Libraries, holds nearly 300 boxes of Graywolf Press’ books, manuscripts, editorial work, correspondence, and ephemera dating back to 1974.

We have identified the “best of the best” for digital preservation, and have created gorgeous floor-length exhibit panels illustrating Graywolf’s rich history of nurturing talented writers over long careers and introducing important literary voices to American readers.

More info:

-Libraries Communications Office
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