Monday Memo from the University Libraries
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Monday Memo from the University of Minnesota Libraries

Monday, February 23, 2015

For items to be included in the Monday Memo, please send all announcements to: before 12:00pm the preceding Friday.

Staff Kudos
Trainings & Workshops
Events & Exhibits

News from Around the Libraries

Bio-Med is Going to the Fair
Staff from the Bio-Medical Library have successfully submitted a competitive proposal to research the health literacy of Minnesotans at the State Fair in August.  

The research will take place in the University's Driven to Discover building alongside researchers from elsewhere in the University and focus on examining fair-goers' textual health literacy, numerical literacy and graph literacy.  Health literacy is the measure of your ability to find, use and understand health information and is one of the best predictors of health status and heath care utilization.

The results will help to shape interventions aimed at creating more engaged, involved and savvy health consumers and help inform the development of the proposed Minnesota Electronic Health Library (MeHL).

Thank you to project leads Caitlin Bakker and Jonathan Koffel for their hard work putting the proposal together.
-Lisa McGuire

CRMS-World University of Minnesota Contribution Report
Time Period: Oct.-Dec. 2014
Submitted by: Laureen Boutang, Jan. 9, 2015

The fourth quarter of 2014 was a time of major transitions for both the CRMS project and the U of MN Libraries’ contributions to it. The second grant phase of the CRMS project ended in November. The third grant phase began on December 1. Here at the Libraries, we underwent a major staffing change during that same time period. Steve Koehler and Mark Wilhelmi both retired from the Libraries in December, but before they departed, they contributed a significant number of reviews in October and November. Their work on this project has been truly appreciated as they helped to complete the second grant period on November 30, 2014. They will be greatly missed.

On November 19, 2014, over a dozen Libraries’ staff attended an ALCTS (Association for Library Collections & Technical Services) webinar on how authority records intersect with CRMS work, called "Authority Records and Copyright Determination". In this webinar, staff learned a copyright-centric view of authority records and the impact of adding author death dates to authority records. The webinar outlined how cataloging practice relates to bibliographic copyright determination, including examples like federal documents, publication date range, and associated country.

On December 1, the Libraries welcomed three new reviewers to the project: Lynne Beck (IAS), Sandra Cressman (ARM), and Rory Segety (ARM). They have each attended two training calls with University of Michigan project leads, studied the training documentation, and passed a series of tests on the information. Our reviewers are now working in a sandbox version of the module to perform practice reviews. Once they have completed enough practice reviews with a high enough accuracy rating, they will be moved into production reviewing. We anticipate all our reviewers will be contributing reviews in the production environment by February 1, 2015.

Our production statistics from this time frame reflect work completed in October and November as December was devoted to training.
  • Contributed 7,644 total reviews in 2014, with 1,289 in Oct.-Dec.
  • Discovered 3,989 findings for Public Domain in 2014, with 427 titles unlocked for public viewing in Oct.-Dec.
  • Maintained a 97.5% accuracy rating.
-Laureen Boutang

Growing Support for the Minnesota Electronic Health Library (MeHL)
Many of our state's health providers, health professions educators, and librarians have come together to support the Minnesota Electronic Health Library (MeHL) and its goal of providing 24/7 access to evidence-based health information and the latest medical research for ALL Minnesotans.

Dr. Jon Hallberg, Dentistry Dean Leon Assael, nursing educator Faye Uppman, and librarian Janice Jaguszewski have voiced their support, calling MeHL “critically important” and “a great benefit to the entire state” (view videos).

Join us in supporting MeHL. Contact your legislators to let them know the important role that MeHL would play in your life. Ask for their support of MeHL as part of the University of Minnesota’s “Healthy Minnesota” biennial budget request.

Read more:    
-Erinn Aspinall

Call for items for the Summer 2015 Issue of News & Events
University Libraries Communications needs your event and exhibit information for the next issue of News & Events. If you are hosting an event or exhibit occurring June through August, please submit a brief description and a high resolution image to Karen at by March 10.

The event or exhibit information should include the following:

  • Event title, time, date(s) & location
  • Brief description of the event or exhibit
  • If the event is not free, please note associated ticket information
  • Image (minimum resolution of 300 dpi)

Thank you!
-Karen Carmody-McIntosh

UM WorldCat Knowledge Base E-resources Updated
Melissa Eighmy-Brown successfully uploaded our SFX electronic journal file into the WorldCat Knowledge Base on January 22. Although it took more than two weeks for OCLC to review and map our data, we now have a complete file of over 140, 000 journal titles in the database. The KB is used successfully by many CIC libraries and other academic institutions to provide information about availability of an institution’s electronic resource holdings for interlibrary loan. Without Melissa’s perseverance this would not have been possible.

 Libraries’ staff were able to successfully upload electronic resources into the OCLC KB in 2012  Unfortunately, we were never able to update holdings automatically after that. OCLC finally agreed to clear the file in early January allowing us to start from scratch. Interlibrary Loan, Electronic Resources Management, and Data Management & Access staff will work together to master SFX updates, potentially add license information, and extract from Alma over the next few months.  
-Betsy Friesen

Bio-Med on Twitter
The Bio-Medical Library has recently launched its Twitter account.  We invite you to follow us @umnbiomedlib. We are also on Facebook (umnbiomedlib) and contribute to the Libraries’ Instagram account (umnlib).   
-Erinn Aspinall

2015 Staff Recognition Day Planning Group - Call for Volunteers!
It’s time to start thinking about this summer’s staff recognition event. If you are interested in volunteering to be part of the planning of this fun annual event, please contact Sarah Segura, or (612) 624-9338.
-Sarah Segura

Staff Tidings and Kudos

Bio-Medical Library Informatics Specialist Contributes to Campus Innovation
The Health Sciences Libraries (HSL) have published their latest feature highlighting the innovative work of Steven Braun. Steven works at the Bio-Medical Library as the Informatics/Data Services Specialist. His resume includes degrees in Asian studies and chemistry, a Fulbright Fellowship at Kyoto University, and graduate studies in biophysics at Yale.  His academic career combines with his brilliant programming skills to support innovative work that has made a meaningful impact within the Academic Health Center.
-Erinn Aspinall

Kudos to Mary Huismann
Mary Huismann (DMA) received high marks for her presentation "Cataloging Audio Recordings with RDA," given twice at the joint Online Audiovisual Catalogers/Music OCLC Users Group conference held Oct. 27-29 in Kansas City. One commenter wrote, ​"You are a gifted teacher. I look forward to learning from you in future OLAC workshops." ​ 
-Cecilia Genereux

Congratulations to Mary Huismann and Stacie Traill!
The publication of two new best practice guides was announced by the Cataloging and Policy Committee of the Online Audiovisual Catalogers group (OLAC-CAPC).  “Best Practices for Streaming Media Using RDA and MARC21”  (125 p.) and “Best Practices for Cataloging DVD-Video and Blu-ray Discs Using RDA and MARC21” (253 p.) were released Friday, February 20. 

These monograph-length guides represent a huge accomplishment for Mary Huismann, who worked long and hard on both guides, acting as chair/lead writer on the DVD/Blu-ray Task Force and author on the Streaming Media Task Force. Stacie Traill also authored sections of the streaming media guide. These best practices will be very helpful to catalogers working with these formats. Mary is also completing her two year term as CAPC chair and Stacie is the OLAC incoming chair.  

-Betsy Friesen

Training Sessions & Workshops

Also see Libraries Master Calendar

Webinar on "Tailoring Communications to Different Audiences" 
Monday, February 23, 2015
1:00 - 2:00pm
Wilson S30B

The webinar, which is part of the "Working with Continuing Resources" series sponsored by the Association for Library Collections and Technical Services, will focus on the importance of communication for technical services librarians and staff.

From the session description: "In a single day, we may find ourselves negotiating with vendors, requesting or providing tech support, explaining new purchases to public services staff, defending budget requests to administration, and advertising new services to patrons. With these various audiences and goals in mind, we will look at tips and tricks for effectively communicating in different scenarios."

For more information, visit the webinar website:

We hope to see you there! 
-Mary Miller, on behalf of C & C Leadership 

Project Management 101: Planning Your Project​ (A Two-Part Series)
If you manage projects or have an interest in project management please join us for a group viewing of this two-part project planning webinar produced by the Coalition to Advance Learning in Archives, Libraries, and Museums. Presenters are Bob Horton and Sarah Fuller of the Institute of Museum and Library Services.

Session 1: Key Elements of a Project Plan
Tuesday, February 24
2:00 - 3:00 pm
Wilson Library S30B

This session will describe how careful planning leads to more successful projects. We will cover how to develop an idea, define your audience, look at funding options, do an environmental scan, assess your resource capacity and needs, and develop a project scope and schedule for implementation.

​Session 2: Evaluating Your Project Plan
Tuesday, March 3
2:00 - 3:00 pm
Wilson Library S30C

In this highly interactive second session, we will use sample project ideas and case studies to look at how we can assess the strength of a project plan before it is implemented. We will also discuss other project management resources and where to learn more about the topic.

Looking forward to seeing you there!
-Jerilyn Veldof and Francine Dupont-Crocker, Project & Group Management Forum
To learn more about project management in the Libraries, consider joining the Libraries’ Project and Group Management Forum.

Open Access Policy Training for Library Liaisons
Thursday, February 26, 2015
2:00 - 3:30pm
Andersen 120
Register Here

This training with familiarize library liaisons with talking points about the Open Access to Scholarly Articles Policy. We will discuss what the policy says and suggest ways liaisons might talk about the policy with faculty and researchers.

Although this staff will be focused on liaison interactions, it is open to all interested staff.
-Jon Jeffryes

Mental Health Laws and Policies 
Monday, March 2, 2015
2:00 - 3:00pm
Register Here

During a recent webinar, Amy Springer and Scott Marsalis highlighted various federal government websites related to mental health. Join them again on March 2nd. Webinar attendees will learn the differences between laws and policies as well as how to locate laws and policies related to mental health.

Amy Springer
Librarian of Government Information, Psychology, and Institute of Child Development
University of Minnesota

Scott Marsalis
Library Liaison to the School of Social Work, School of Kinesiology and Dept. of Family Social Science
University of Minnesota
-Amy Springer

Brief Introduction to Qualitative Inquiry 
Thursday, March 5, 2015
1:00 - 2:30pm
Deihl 555

Qualitative methods are increasingly being adopted by scholars throughout academia, as a result of an increasing focus on interdisciplinarity and mixed methods. Yet many in the Libraries are unfamiliar with them or prone to incorrectly dismiss them as inferior. We will introduce some of the most popular approaches, including a quick look at interviewing and coding.  Whether you just want to become more familiar with the vocabulary in order to better assist others or are looking to possibly incorporate qualitative methods into research projects of your own, this session should be of interest. (This is a repeat of the session offered in December).  Presented by Scott Marsalis, Alice Motes and Shannon Farrell. Sponsored by the Research & Publications Committee.
-Scott Marsalis

Save the Date: Library Assembly
Thursday, March 12, 2015
1:00 - 3:00pm
120 Andersen Library

Planning is underway for the Spring Library Assembly, please save Thursday, March 12 on your calendars. Social time will be from 1:00 p.m. to 1:30 p.m. and the Assembly will be from 1:30 p.m. to 3:00 p.m. More to come soon.
-Sarah Segura

3rd Annual Walter & Kirschner Collection Pi(e) Day (Observed)
Friday, March 13, 2015
11:30am - 1:00pm
Walter 101

This is a very special year, when Pi(e) Day falls on 3/14/15. Unfortunately, that special day is a Saturday, and, as great as Pi(e) Day is, we're pretty sure most of you won't be here. So Friday, March 13th it is! And we really want to see you, wherever you are in the libraries!

Please bring a pie to share, savory or sweet. If baking or buying pie isn't your thing, bring a beverage instead.

Sign up here to let everyone know what you're bringing!

-Meg(h)ans Kocher & Lafferty
On behalf of the Kirschner Collection & PSE

Events & Exhibits

Complete schedule and more info via continuum

Event Highlight

Digital State: The Story of Minnesota’s Computing Industry
featuring Tom Misa, Director of the Charles Babbage Institute
Friends-Member Exclusive Event
March 1, 2015, 2:00 to 5:00 p.m.
McNamara Alumni Center, AI Johnson Great Room
Tom Misa, Director of the Charles Babbage Institute Center for the History of Information Technology, will delight the audience with stories from his groundbreaking book, “Digital State: The Story of Minnesota’s Computing Industry,” which reveals the inner workings of the birth of the digital age in Minnesota. Leading-edge companies, prominent institutions, and the workforce all played a role during this era of sustained innovation. Join us to learn more about this important period in the history of Minnesota and the information age.
Open only to members of the Friends of the Libraries. Not a member? Join online now! RSVP online at
More information:

—Libraries Communications Office

Exhibit Highlight

“The Job Is Never Done”: Fifty Years of Documenting Social Welfare History
On view through May 22, 2015
Elmer L. Andersen Library Gallery
Wednesday and Thursday: 8:30 a.m. to 7:00 p.m.
“The Job Is Never Done” celebrates the 50th anniversary of the Social Welfare History Archives, founded in 1964 by University of Minnesota Emeritus Professor, Clarke Chambers. The exhibit documents the ongoing work of the social services in the United States and of the Social Welfare History Archives. Materials from the collections highlight the development of the social work profession and its efforts to improve the lives of individuals and communities.
The exhibit also tells the behind-the-scenes story of collecting and caring for the historical records of the individuals, organizations, and communities that shaped the history of reform and social service.
Check out a time lapse video clip from the exhibit opening:

—Libraries Communications Office
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