Monday Memo

The Monday Memo is an internal communications vehicle of the University Libraries, delivered weekly via email. All Libraries staff members may submit content by noon each Friday to Monday Memo for inclusion in the following Monday's edition.

Recipients include all Libraries regular staff members and individuals from the University or professional community.

For items to be included in the Monday Memo, please send to before noon on Friday.

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Friday Forecast

The Friday Forecast is a digest of upcoming events, exhibits, and programs at the University Libraries. All Libraries staff members may submit content by noon each Thursday to Monday Memo for inclusion in the next day's edition.

Recipients include all Libraries regular staff members and individuals from the University or professional community.

For items to be included in the Friday Forecast, please send to before noon on Thursday.

Read archived issues of Friday Forecast »

Monday Memo from the University Libraries
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Monday Memo from the University Libraries
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Monday Memo from the University of Minnesota Libraries

Monday, September 18, 2017

For items to be included in the Monday Memo, please send all announcements to: before 12:00pm the preceding Friday.

News from Around the Libraries

Facilities Update

Walter Library Lighting Upgrade
The LED lighting upgrade project on the 2nd floor is in progress. This summer, rooms 208 and 206 were retrofitted with LED lamps. This is a welcome change due to the difficulty in changing regular bulbs. A lift and plywood are needed to work on the raised floor; therefore, bulbs are changed in the summer months. With long-lasting LED lamps, the beauty of the light fixtures should be visible all year long, with an added benefit of reduced energy costs. A special thanks to Terry Niebling, who moved all the books/shelving that were blocking access to the fixtures. Emily Marlow has returned from her leave and is the project contact.

Andersen Library
Rare Book Storage:  
Concrete was poured around the compact shelving rails in S111 this week. Room S101 is tentatively schedule for today.  Once the concrete is cured, construction will continue in the rooms.  
Wallin Research Center:
Demolition continues on the ground floor space. All debris from the project is being shuttled from the construction site out the north entrance. While the crew cleans up at the end of the day, you may notice sheetrock dust and small particles of debris shaking off from the moving trucks. If you notice large objects or an unreasonable amount of dust, contact Nick Fugate. Demolition of the former Minitex Staff Room

Wilson Library Lighting Upgrade
The lighting upgrade in Wilson has begun on the 4th floor. If you are interested in seeing the new fixtures, look down the rows on the north side of the stack area. The noise from the project has been minimal. During the installation process, some lights will be turned off. Barb Smith is the contact for the project.

Smart Commons in Wilson
Due to an electrical issue in room 65, installation of eight of the public computer stations has been delayed. The 16 public computers in the north side of the Smart Commons will be NextGeneration Network ready with category 6 Ethernet cabling. The University plans to transition to this new network in the next three years.

-Bernadette Corley Troge
Libraries Assembly, September 18
Libraries Assembly will take place today, September 18, from 1:00-3:00pm in the Mississippi Room in Coffman. Social time will be 1:00-1:30pm, followed by the Assembly from 1:30-3:00pm. Come join your coworkers for treats and hear what's been happening around the Libraries!

Stay tuned to the Assembly website for agenda updates.

 If you cannot make it in person, a WebEx option is available.

-Libraries Administration 
Olson Innovation Awards
The Olson Innovation Awards were announced in the June 23 Monday Memo, and Archives and Special Collections is spearheading a collaboration with DASH and R&L that support artists-in-residence working with ASC collections and other Libraries resources. This short-term pilot will promote the use of the Libraries’ collections by and for diverse audiences in the University and Twin Cities community, supporting the Libraries mission of building a culture of reciprocal engagement.

This is an exciting opportunity to invite artists into all of our collections. A Request for Proposals has just been shared. We invite you to share the RFP widely with friends and colleagues.

Three residents will be chosen for residencies, to take place over 40 hours between January and June 2018, with “in progress” public presentations throughout the duration of the residency. The program will culminate in a public capstone event in June 2018 to showcase the work of residents and our collections!

-Kris Kiesling
Lactation Space coming soon...
Andersen Library will soon be getting a lactation space thanks in part to staff winning a 2017-18 Gender Equity Grant from the U of M Women's Center. Contributors to the award nomination were Lisa Von Drasek, Sue Hallgren, Kate Dietrick, Sarah Carlson, Linnea Andersen, Amanda Wick, Jamie Hoehn, Kate Hujda, Cecily Marcus and Caitlin Marineau. The award will be presented at the 2017 Celebrating Changemakers Awards program taking place on Thursday, October 19, 2017. We hope to have the room available for mothers sometime during fall semester.

-Suzan Hallgren
Hispanic Heritage Month (Sept. 15 - Oct. 15) was designated to celebrate the contributions of Hispanics in the United States. During the following weeks there will be events throughout the country commemorating Hispanic heritage. The University of Minnesota Libraries collections support research on the contributions of Hispanics to United States history and culture. This year, members of the Diversity Leadership Committee have designed a display on the Libraries Home Page highlighting collections that support research on the history of Hispanics in the Hollywood film industry.

-Rafael E. Tarrago on behalf of the Diversity Leadership Committee
Research & Publications Events
The Research & Publications Committee is planning our events calendar for the coming year, and we would like your feedback on potential workshops. Please use this Google Form to indicate which trainings you might want to attend. Thank you!

-The Research & Publications Committee
Last Call for Padfolios
Did you miss Staff Recognition Day and didn't get a padfolio? No fear! They are available in 499. Just send a request to Sarah Segura ( or Grace Butkowski (, and one will be held for you. If you can't make it to 499, we'll send it through campus mail.

-Libraries Administration 
The 2017-18 Furniture and Non-Computer Equipment request process is open!
The process includes non-computer equipment over $500 and under $10,000 and again this year requests will be submitted on a Google form. For further information about the request process and to find instructions and the form go to the FNCE web location.

Important Information:
  • All requests for building-related cost estimates (e.g., electrical, painting, walls, data wiring, etc.) require prior approval from Director and AUL before Building Managers submit requests for cost estimates to Facilities Management (FM). See FNCE instructions for more details.
  • If your unit has more than 1 request you must prioritize, 1 being the highest priority.  
  • Units/Departments/Divisions ordering public related equipment will have two priority 1s,  one for staff-related requests and one for requests for public areas/items.
2017/18 Due Dates:
Requests must be submitted by: 09/29/17
Unit Heads will prioritize Unit requests by: 10/11/17
Dept. Heads/Directors will prioritize requests by: 10/18/17
AUL/Directors will prioritize Division requests by: 11/01/17

Other important information:
  • Income Operations are excluded from this process.
  • Submit only requests over $500 and up to $10,000
  • Requests under $500 should be directed to your program director for funding.
  • The committee may fund requests in their entirety or require that requestors find matching funds.
Direct all questions regarding the process to Sue Hallgren or 624-3008.

-FNCE Committee

Staff Tidings & Kudos

Good luck Carissa!
It's with mixed emotions that I announce the departure of Carissa Hansen, Project Archivist in the Upper Midwest Literary Archives. Carissa has made a huge impact during her relatively short tenure with the grant project Prairie Poets and Press: Literary Lives of the Upper Midwest. Please join me in wishing her well in her new position as a Technology & Technical Services Librarian at the West Fargo Public Library. Her last day is September 20th. 

-Kathryn Hujda
Congratulations on Published Article
Ryan Mattke recently had the following article published:

McAuliffe, C.P., Lage, K., & Mattke, R. (2017). Access to Online Historical Aerial Photography Collections: Past Practice, Present State, and Future Opportunities. Journal of Map & Geography Libraries, 13, 198-221. doi: 10.1080/15420353.2017.1334252

In particular, the article highlights various projects involving the aerial photography collections at the University of Minnesota. Take a look to find out more about the work Ryan and others are doing to increase access to these unique collections!

-Kirsten Clark
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