Monday Memo

The Monday Memo is an internal communications vehicle of the University Libraries, delivered weekly via email. All Libraries staff members may submit content by noon each Friday to Monday Memo for inclusion in the following Monday's edition.

Recipients include all Libraries regular staff members and individuals from the University or professional community.

For items to be included in the Monday Memo, please send to before noon on Friday.

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Friday Forecast

The Friday Forecast is a digest of upcoming events, exhibits, and programs at the University Libraries. All Libraries staff members may submit content by noon each Thursday to Monday Memo for inclusion in the next day's edition.

Recipients include all Libraries regular staff members and individuals from the University or professional community.

For items to be included in the Friday Forecast, please send to before noon on Thursday.

Read archived issues of Friday Forecast »

Monday Memo from the University Libraries
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Monday Memo from the University of Minnesota Libraries

Monday, October 17, 2016

For items to be included in the Monday Memo, please send all announcements to: before 12:00pm the preceding Friday.

News from Around the Libraries

Weekly space and construction update
This weekly update includes the latest information for Libraries staff about the special construction and space projects underway across our facilities. This week’s topics include:
  • Collections and Contemporary Learning and Scholarship Project Update
  • 500th truck! We are well over 200,000 Deweys moved
Collections and Contemporary Learning and Scholarship Project Update
The Libraries recently learned that the University will proceed with the predesign phase of the Collections and Contemporary Learning and Scholarship Project. As you might recall, this project includes the renovation of Murphy warehouse for collection storage and the renovation of Wilson Library. The University’s Capital Planning and Project Management Department is currently finalizing the start date for the predesign phase.

Further, this project is included in the University’s current six-year capital plan, approved by the Board of Regents on October 14. Full project design is now included in the University’s 2017 capital budget request to the legislature. For more information, please see the latest Board of Regents Facilities, Planning, & Operations Committee Docket (pages 35-39 & 51).

500th Book Truck on the Move
To commemorate the 500th book truck, here’s a little song (lyrics courtesy of Betsy Friesen). Apologies to Peter, Paul and Mary for ruining their version of “500 Miles Away from Home.”

If you missed the box I’m in, you will know that I am gone
Hear the wheels a-rollin’ on one hundred trucks,
One hundred trucks, two hundred trucks, three hundred trucks, five hundred trucks,
Hear the wheels a-rollin’ on one hundred trucks.

There went one, there went two, there went three, there went four,
There went 500 trucks from their home.
500 trucks, 500 trucks, 500 trucks, 500 trucks
There went five hundred trucks from their home.

Not a Dewey left on site, all destined for PS2
Not a one is staying here, but don’t be blue  
Wave good-bye, wave good-bye, on their way, on their way
Wave good-bye as they go on their way

If you missed the box I’m in, you will know that I am gone
You could hear the wheels rollin’ on five hundred trucks

-Shaan Hamilton and Claire Stewart on behalf of the Wilson Capital Planning Coordination Committee
Unizin Presentation Recording and Slidedecks
Thanks everyone for the tremendous in-person and online turnout at last week's presentation by Etienne Pelaprat, Unizin Director of Product Management. For those unable to join or who wish to review the general session held in the morning, the recording is now available for playback, and slidedeck for viewing. Two very well attended deep dive discussions were also held in the afternoon that expanded on the key topics of "learning content management" and "learning analytics" from Etienne's morning presentation.  The slidedecks from each of those session are also available: Unizin Content Studio Deep Dive and Unizin Snapshot/Unizin Data Warehouse Deep Dive

The University of Minnesota is a member of the Unizin Consortium and is actively piloting Canvas, Unizin's learning management system, and Engage, an eText and digital content platform. Wendy Lougee is a member of the University's Unizin executive sponsors group; and Kristi Jensen, Shane Nackerud, Claire Stewart, and John Butler are members of the UMN Unizin Project Coordination Team. Let any of us know if you have any questions or comments.

-John Butler
Get Extra Security for MyU Financial Information
Phishing is the number one way that malicious individuals get personal information. The University of Minnesota has experienced double the number of phishing attacks over the past year. To help you protect yourself, the University invites faculty, staff, and student employees to opt in to a service that adds an extra layer of security for your personal W-2 and Direct Deposit information.

The service, known as Duo Two-Factor Protection (Authentication) for W-2 and Direct Deposit, is offered free of charge and can help reduce the risk of your personal information being compromised should someone learn your University Internet password.

 Employees who have questions or need help with Duo should contact the Technology Help service desk at or 612.301.4357.

-Sheri Stone, HR
Call for EQS Committee Members
The Enhancing Quality Staff Committee is looking for new members to help plan next year's EQS Symposium!  We're looking for at least one, preferably four, new members.  The committee members are liaisons to session leaders/speakers and help run the conference, which will be on May 23, 2017.

We have regular 1-hour meetings every other week September - December, with meetings after that scheduled as needed until EQS in May.   We usually offer Google Hangout options as well for flexibility.

Our next meeting will be Wednesday, 10/19, 12:00 - 1:00pm in Wilson 499. 

Let Grace Butkowski or Sheri Stone know if you'd like to join us!

-Grace Butkowski
Umbra Search African American History Brown Bag 
Please join us for an Umbra Search African American History brown bag. In advance of Umbra Search's 2017 public launch we will cover:

--What is Umbra Search?
--How does Umbra Search benefit the faculty and students who you work with?
--How can Umbra Search be integrated into course curricula and Moodle pages?
--Any questions and ideas you have!

Please bring your lunch for a casual conversation. We provide the coffee, dessert, and Umbra Search promotional/educational materials!

If you would like to invite colleagues outside of the Libraries who may be interested, please do!

Monday, October 24 at noon-1.
Wilson Library S30B.

RSVP with the google form!

See you 10/24!

-Cecily Marcus, Sarah Carlson, Dorothy Berry, and Jennifer Hootman
Call for Winter/Spring news & exhibit information
University Libraries Communications needs your event and exhibit information for the Winter/Spring 2017 issue of News & Events. If you are hosting an event or exhibit occurring anytime January through May, please submit a brief description and a high resolution image to Karen at by Friday, November 18.

The event or exhibit information should include the following:

Event title, time, date(s) & location
Brief description of the event or exhibit
If the event is not free, please note associated ticket information
Image (minimum resolution of 300 dpi)

-Karen Carmody-McIntosh

Staff Tidings and Kudos

Congratulations Jonathan!
Congratulations to Jonathan Koffel on the publication of his recent article in Plos One entitled Reproducibility of Search Strategies Is Poor in Systematic Reviews Published in High-Impact Pediatrics, Cardiology and Surgery Journals: A Cross-Sectional Study. Jonathan and his co-author Melissa Rethlefsen examined the reporting of search strategies in systematic reviews published in Pediatrics, Surgery or Cardiology journals in 2012 and determined rates and predictors of including a reproducible search strategy. They discovered that reporting of search strategies varied widely, but only 22% of articles included at least one reproducible search strategy. Only 17% of the articles reported using a librarian or search experts expertise. 

The article has been viewed over 1000 times and the US Agency for Healthcare Research and Quality featured Jonathan's article in an email alert of new comparative effectiveness research methodology articles for the week of 10/17/16.

The article is available at:

-Lisa McGuire
Malaika Grant on the ACRL Diversity Alliance Task Force
The ACRL Diversity Alliance launched last week with a mission to "increase the hiring pipeline of qualified, talented individuals from underrepresented racial and ethnic groups." Malaika Grant was recruited to serve on the inaugural task force that shapes and oversees the program. Congratulations, Malaika!

-Jennie Burroughs

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