Annual Review of Faculty Performance


Annual Review of Faculty Performance

Questions concerning the annual review of faculty performance should be directed to the Office of Faculty and Academic Affairs.


Faculty Activity Reports & Curricula Vitae
Submission Date – 24 February 2017


Annual Reviews of Faculty Performance
Submission Date – 31 March 2017


General Information

In accordance with the Regents Policy Faculty Tenure (Section 7a. Review of Faculty Performance), the performance of each faculty member is to be reviewed annually through the unit merit review process and in light of the goals and expectations of the unit. The annual review of faculty performance is used for the purposes of faculty development, salary adjustment, and recognition of faculty through nominations and awards.

Review Period

The annual review of faculty performance conducted during academic year 2016/17 covers spring semester 2016, summer 2016 (if applicable), and fall semester 2016 for all units (or fall semester 2016 only for new tenure-track appointments).

The standardized reporting period was implemented in 2009/10 to provide for consistency in the review period across the college, to enable review based on a complete semester of activity, to provide for better facilitation of the review process, and to bring the timetable of the annual appraisals of probationary faculty into alignment with the annual review of faculty performance.

Governing Documents

Required Materials

  • Faculty activity reports and curricula vitae
  • Annual reviews of faculty performance
  • Unit merit review guidelines

Faculty Activity Reports & Curricula Vitae
Submission Date – 24 February 2017

The first step in the annual review of faculty performance is the preparation and submission of faculty activity reports and curricula vitae.

Faculty activity reports and current curricula vitae must be submitted for all faculty, including tenure-track faculty, tenured faculty, and annually renewable contract faculty. Faculty activity reports and curricula vitae also must be submitted for faculty not in residence for any portion of the academic year (e.g., faculty on approved single semester or sabbatical leaves, faculty on unpaid discretionary leaves, etc.).

Faculty activity reports and curricula vitae are due in the college no later than Friday, 24 February 2017. Materials must be submitted electronically as separate PDF files via the CLA projects drive (network drive P:). All documents submitted to the CLA Projects Drive should adhere to the following naming conventions:

  • UNIT_Last Name, First Initial_CV_YYYY-MM-DD (e.g., CLAA_Doe, J_CV_2017-02-19)
  • UNIT_Last Name, First Initial_FAR_YYYY-MM-DD (e.g., CLAA_Doe, J_FAR_2017-02-19)

Annual Reviews of Faculty Performance
Submission Date – 31 March 2017

Each academic unit shall conduct an annual review of faculty performance for each faculty member in that unit. A rigorous review is a necessary step for ensuring a thorough and equitable assessment of faculty performance and merit. Materials must be submitted electronically via the "FARS and Vitae" folder on the projects drive (P:).

Faculty performance is reviewed following unit merit review processes already in place, in light of the goals and expectations of the unit. The annual review is used for salary adjustment, faculty development, and recognition of faculty through nominations and awards. The annual review of faculty occurs regardless of the nature of the merit pool.

Written Report

Each unit shall prepare a written report on the evaluation of tenure-track, tenured, and contract faculty who held an appointment in that unit for any portion of the covered period. This includes faculty on approved faculty development leaves (single semester leaves, sabbatical leaves, CLA faculty development leaves); faculty on paid or unpaid fellowships (including IAS residential fellowships); faculty on phased retirement; faculty using course releases or course buy-outs; and faculty on full-time or pat-time unpaid discretionary leaves, etc.

The unit written report should include the following components:

  • a description of the unit process for assessing faculty performance;
  • a general summary of the scholarly research and/or other creative work, teaching, and service and outreach contributions of the faculty of the unit;
  • a merit report or rankings (without salary recommendations);
  • brief written evaluations (approximately one paragraph) of the performance of each facultymember in the unit;
  • the name(s) of faculty member(s) whose performance and contributions across the areas of teaching and advising, scholarly research and/or other creative work, and service and outreach, are deemed to be particularly exemplary and noteworthy during the review period. 

Unit written reports are due in the college no later than 31 March 2017 and should be accompanied by the unit merit review guidelines. Materials must be submitted electronically via the CLA projects drive (network drive P:).

Merit Review Principles

For faculty activity during spring and fall semesters 2016, the following principles should govern faculty merit recommendations:

  • Merit rankings should recognize scholarly publications and other creative works of the faculty; teaching; and service to the unit, the college, the University, the community, and the profession.  Assessments of merit should reflect the quality and importance of the faculty member’s contributions, not only the quantity of those efforts.  Merit rankings should recognize interdisciplinary as well as disciplinary contributions.  Chairs should consult with the relevant chairs and directors of fields in which colleagues have been engaged in interdisciplinary activity in order to assess a colleague’s achievements outside the home unit.
  • Determinations about especially meritorious performance should reflect the department’s judgment about which faculty members have provided, and continue to provide, the most valued contributions to scholarly research and/or other creative work, teaching, and service.  “Most valued contributions” are defined as those contributions that have made, or that continue to make, a qualitative difference in the way that scholarly research and/or other creative work in a particular discipline is conducted; the ways in which teaching and advising in the unit are carried out; and the ways that the unit, college, University, and/or the faculty member’s field at large have been served because of that faculty member’s extraordinary activities.
  • In the case of tenured and tenure-track faculty members with joint appointments in more than one unit, the faculty member’s annual and merit review of scholarly research and/or other creative work, teaching, and service should be prepared by the chair of the faculty member’s tenure home in consultation with the chair(s) of other unit(s) where the faculty member’s appointment is held. The review should be conducted in accordance with CLA's guidelines on Joint Appointments - Tenured & Tenure-track Faculty.

Associate Professor Four-Year Review
Submission Date – 31 March 2017

The University's Procedures for Reviewing Candidates for Tenure and/or Promotion: Tenure-Track and Tenured Faculty provide that, "No less frequently than every four years, the unit's tenured faculty at the rank of professor shall review the progress toward promotion of each associate professor with tenure. This review will provide the associate professor with feedback about his or her progress towards meeting the criteria in subsection 9.2 of Faculty Tenure and in the unit 7.12 statement. The four-year review of tenured associate professors must be reported in writing by the unit head. The associate professor meets with the unit head to discuss the review and signs the report of the review to acknowledge that the review took place. The report is forwarded to the dean or chancellor and to the senior vice president for academic affairs and provost."

  • Process.  Units should incorporate the four-year reviews of tenured associate professors into the annual review of faculty performance. Units may develop internal procedures for administering the reviews. Since only tenured faculty at the rank of professor may participate in the four-year review of associate professors, a review committee separate from the unit Merit Review Committee may need to be constituted.
  • Schedule. Units may implement the four-year review of tenured associate professors over a period of years, as long as all tenured associate professors are reviewed once in a four-year period. Please provide our office the anticipated schedule of these reviews for your unit. 
  • Form & Deadline. The four-year reviews are recorded on Form UM 13 - Promotional Review of Tenured Associate Professors. Please submit the associate professor four-year reviews via the projects drive, along with the anticipated schedule of these reviews, no later than Friday, 31 March 2017.

Effective Academic Year 2016/17