PCard


Procurement Card (PCard)
The University of Minnesota's Procurement Card, or PCard, provider is US Bank, and the PCard program is administered by the Purchasing Services unit of the Controller's Office.

For CLA PCard holders and those serving as Department Card Administrators; in PDF format.

    CLA PCard Guidelines - effective July 2016
    • While University policy establishes the proper use of the PCard, CLA has established further guidelines in an effort to have a procurement card program that advances the mission of CLA in a manner that is both efficient and effective in procuring goods and services.
    • Questions regarding CLA's PCard guidelines? Please contact:
      • Rochelle Emmel  |  510 Rarig Center  |  612-625-1875  |  emmel001@umn.edu

    Interested in applying for a PCard?
    • You must first obtain approval from your Department Card Administrator.
    • Second, complete the required ULearn course, Using the University PCard.
    • Third, complete the Card Applicant Information section of the application form, below.

      University PCard Application - U-Wide Form: UM1656, updated April 2015
      • PCard application form (Word docx format) is to be completed by the applicant, approved at the departmental level (dean, department head, or designee), processed by the department's card administrator, and approved at the college level (RRC Manager or designee, and Cluster Director or other, if applicable).

    • The purpose of this job aid is to provide University PCard holders instructions on how to locate and use MyWallet to add attachments and comments to their PCard transactions.
    Job Aid: Transaction Justification and Documentation Standards for All Non-Sponsored and Sponsored Transactions
    • This job aid provides guidance in the appropriate application of the University's Procurement Card policy and related administrative procedure, Verification and Approval of Procurement Card Activity, in order to ensure that the benefit to the institution and compliance with regulatory requirements of all transactions can be clearly understood by both internal and external reviewers (e.g., managers, auditors, IRS, the public). In addition to the justification requirements covered by this job aid, supporting documentation (invoices, receipts, etc.) must be sufficient to verify the accuracy and appropriateness of a transaction, comply with institutional policies and procedures, and provide a clear audit trail.

    REMINDER
    Do not use your PCard for any of the following unallowable expenses:
      • Alcohol
      • Capital equipment
      • Cash advances
      • Consultants or professional services
      • Lodging expenses
      • Travel meals (should be paid for out-of-pocket and reimbursed at the appropriate per diem rate)
      • Radioactive materials
      • Research animals
      • Personal expenses of any kind
      • Any item not allowed by cardholder department policies or procedures.
      • Any item not allowed by sponsoring agency.

    University of Minnesota
    PCard Resources
    From the Controller's Office

    Administrative policy, which includes links to related administrative procedures, forms, appendices, and other information.

    Additional information from the Contoller's Office; questions should be emailed to pcard@umn.edu.