June Monthly Updates

posted Jul 1, 2016, 1:38 PM by Amanda Hudeck   [ updated Jul 1, 2016, 1:38 PM ]

The monthly M+Google Digest informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. For a list of Core and Non-Core Apps, see the M+Google List of Services page.

Core Apps:

  • New and improved! You can now use document outlines in your Google Docs app on your iOS devices.

  • There are new editing features for Google Docs and Sheets apps for Android and iOS. The new features are:

    • Editing content in Print layout view. Simply tap the edit pencil icon when you are viewing a document in Print layout mode and you’ll be able to edit the document immediately.

    • Editing existing conditional formatting rules in the Sheets app for Android. You can also add new conditional formatting. Format cells, rows, and columns to change the formatting if they meet certain conditions, like containing a particular word or number.

  • Is your data in Google Sheets? Soon you will be able to connect directly to that data in the new Tableau 10, which will be rolling out in the UMICH domain in the next couple of weeks. To connect to your sheet, select the option under “More Servers” in the connect menu. Select your sheet from the list of available sheets that will display. After you have chosen the applicable sheet, click Connect.

  • Respond quickly with new and improved Google Docs, Sheets, and Slides comment notifications on Android and on the web. This update will allow you to receive comment notifications on your Android device as well as the web. No need to update your settings, notifications will follow the same rules as the settings you have already set up. Web browser notifications are controlled by Drive settings and are set to “off” by default. You will only receive Android notifications if you have the latest Google Drive for Android app.

  • See event locations at a glance with Calendar on the web! Tired of having to open up a calendar event to see where it is taking place? Event locations will now appear in the day and week views in Google Calendar on the web. This will eliminate the need to navigate to the event details to see the location. Please note that the details will only appear when there is enough space available to show it. The image below shows several events with locations visible.

  • Embed and update charts from Sheets in Docs and Slides. Many times, a chart is used across multiple documents and presentations. If there is a change to that chart, it can be very time-consuming to replace it in every file that uses it. To save time, you can now update your chart with a click—no need to leave your document or presentation. To enable this feature, go to Insert > Chart in Google Docs or Slides on the web. Insert a new chart or select From Sheets to add an existing chart from your spreadsheet. Check the Link to spreadsheet box and you’ll be given the option to update the chart with one click—as long as the underlying data in Google Sheets changes. If you no longer want to be notified of updates to a chart, you can unlink it. This is also available if you copy and paste a chart into a document or presentation.

Please note: The ability to import or update linked charts will only be available to collaborators with edit access to the document, presentation, or underlying spreadsheet.

Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement.

M+Google Team

Tip: Did you know? You can highlight changes to your data with formatting rules.

Learn more about Google at the Google Apps Learning Center