Updates and Announcements

Want an easier way to read in Google Sheets? Resize the formula bar!

posted Apr 28, 2016, 5:36 AM by Eric Fruth   [ updated Apr 28, 2016, 5:37 AM ]

Coming soon: Working with a spreadsheet can be challenging and you shouldn’t have to struggle to view the cell contents. Google Sheets is introducing a feature that will allow you to resize the formula bar so you can read the entire cell, even if you only have view or comment access.

M+Google Team

Tip: Did you know? With Google Docs, you can see at a glance what’s changed in a document since the last time you opened it.

Learn more about Google at the Google Apps Learning Center

Set Goals! Google Calendar mobile app

posted Apr 22, 2016, 1:04 PM by Eric Fruth

A good mobile calendar should help you make the most of your time. That’s why Google introduced a new feature called Goals in Google Calendar for Android and iPhone. Create a goal, such as “working out”, and the Google Calendar mobile app will help you find the time to meet it. If Goals doesn’t sound like something you want to use, you can simply click “No Thanks” when the new feature prompt appears.


M+Google Team

Tip: Did you know? You can take back a message you just sent using the Undo Send feature.

Learn more about Google at the Google Apps Learning Center

Collaboration Services at Enriching Scholarship

posted Apr 22, 2016, 8:40 AM by Eric Fruth   [ updated Apr 22, 2016, 8:40 AM ]

The ITS Collaboration Services team is busy preparing nine presentations for Enriching Scholarship, the annual teaching and technology conference from May 2 - 6, 2016. Topics include:

  • Google Mail and Calendaring 101

  • Google Drive and Sites 101

  • Box 101

  • Declutter Your Inbox with Google Mail

  • Securing Your Data In M+Box

  • More Effective Meetings in the Cloud

  • Google and Box Chalk Talk

  • Where Should I Store My Stuff?

  • CTools Project Sites Replacements

Sessions are filling up, so register today!

See you there,

ITS Collaboration Services Team

For help with using M+Google and M+Box, contact the ITS Service Center.

March Monthly Update

posted Apr 5, 2016, 10:05 AM by Eric Fruth

The monthly M+Google Update informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. For a list of Core and Non-Core Apps, see the M+Google List of Services page.

Core Apps:

  • Updated versions of the Google Sheets and Slides apps for Android

  • Change to Mail Service in Apps Script

  • Connect with more people using Google Hangouts video calls

  • Better presentations and collaboration with the latest Google Slides and Docs apps for Android

  • Export Google Docs files as EPUB publications

  • Improved Trash support and folder colors in the Google Drive app for iOS

  • New templates in Google Docs: designed by experts, made for you

  • Reverse sort and instantly edit with your favorite apps in the new Drive app for Android

  • Rich text formatting and instant RSVPs now in the Gmail app for Android

  • Spruce up your spreadsheets and presentations with the latest versions of the Sheets and Slides apps for Android

Non-Core Apps:

  • Employees can view and access their apps from the new User Hub

NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement.

M+Google Team

Tip: Did you know? M+Google accounts have unlimited storage!

Learn more about Google at the Google Apps Learning Center

Permission to See "Free/Busy" on Resource Calendars Includes Ability to Add New Events

posted Mar 18, 2016, 5:30 AM by Eric Fruth

Google recently modified how calendar permissions work for resources (e.g., rooms). Now, anyone who has permission to see if a room is free or busy can also schedule events in that room. We recommend reviewing the calendar permissions for the resources you own. Make sure to only give free/busy access to individuals or groups who should be able to reserve the roomThis is done by unchecking the Share this calendar with others box and adding individuals or groups under Share with specific people.

calendar sharing settings

For more information on calendar sharing and permissions see Google Help or contact the ITS Service Center.  

New outline tool makes navigating Docs quick and easy

posted Mar 16, 2016, 11:35 AM by Eric Fruth

Getting lost in lengthy, complex documents? Google launched an outline tool in Google Docs on the web and Android app. Displayed in a pane to the left of the page, this outline features headers for each section of your document, making it simple to quickly jump from section to section. If you haven’t manually applied headers, Google intelligently detects the logical divisions within your work. You can then edit or remove these headers as necessary.
This launch also allows you to move through documents on your Android phone or tablet at super speeds. When you begin scrolling, a small navigation handle will automatically appear. Touching that handle displays the entire document’s structure, allowing you quickly skip from section to section, instead of swiping up and down.
To surface an outline in your document, simply click Tools > Document outline in Docs on your computer or select Document outline from the overflow menu on your Android device. Check out the Help Center article for more details.

Easily convert text to columns in Google Sheets

posted Mar 14, 2016, 10:00 AM by Eric Fruth

Copying data and pasting it into a spreadsheet can be a pain if the data does not separate neatly into columns. Today Google is launching a feature in Google Sheets that allows you to split delimited data (e.g. data separated by commas) from one column across multiple columns.

There are a couple ways to do this: 

  • Select the columns you want to split, and click Data > Split text to columns. A menu will then appear underneath the data, allowing you to split the data using commas, semicolons, periods, spaces, and even custom separators.
  • Format cells containing delimited data using a contextual menu that appears immediately after you’ve pasted data. You can also choose a custom separator with this method.
See the Help Center to learn more. 

A simpler way to view sharing settings in Drive folders

posted Mar 9, 2016, 10:12 AM by Eric Fruth

We love to collaborate with each other in Google Drive, but if you've ever tried changing the sharing settings for a folder, you know that it’s not always easy to find out who the folder has been shared with or how to update the permissions. Google has added a new “people icon” to shared folders, which simplifies seeing who you’ve shared a folder with and whether they have View, Edit, or Comment permissions. This change should reduce the amount of clutter and make sharing more transparent for folder owners. Hover over the people icon to see who a folder has been shared with and at what permission level.

Organize Your Google Mail - Live Training Webinar

posted Mar 9, 2016, 10:02 AM by Eric Fruth   [ updated Mar 9, 2016, 10:07 AM ]

Is your Google Mail inbox out of control? 
Join presenter Rick Sawoscinski (ITS) and learn how to get and stay organized with shortcuts, filters, labs, and extensions. 
Thursday, 3/17, 9-9:45 AM. Level: Basic to intermediate. Register in My LINC.

REMINDER: Keep Google Apps Sync for Microsoft® Outlook Up-To-Date

posted Feb 29, 2016, 12:50 PM by MaryBeth Stuenkel   [ updated Mar 1, 2016, 2:11 AM by Rita Girardi ]

Google had identified outdated versions of Google Apps Sync for Microsoft® Outlook (GASMO) running in the UMICH domain. As communicated last April, the older versions no longer work
The GASMO software is usually auto-updated as Google releases new versions, however one of the following situations could prevent the auto-update:
  • The Google Update functionality is disabled
  • The GASMO Enterprise MSI is installed, which does not auto-update
  • The GASMO client is failing to auto-update
You can find GASMO version information in the "Add/Remove Programs" list in Windows. If you are running version 3.5.385.1020 or older, download the latest version of GASMO (3.8.440.1250).

If you have questions or need assistance, contact the ITS Service Center.

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