Updates and Announcements


August Monthly Digest

posted Aug 27, 2015, 10:00 AM by Jennifer Mruk

The monthly Google Digest is intended to inform users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. 

Core Apps: Mail, Calendar, Talk/Hangouts, Drive, Sites, and Contacts
Non-Core Apps: Additional applications that are not Core
  • Organize Albums in Google+ Photos -  Google+ Photos has a few new features including reorder photos in a Google+ Photos album, change the album's cover, and edit the timestamp for photos. 
NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement

New Features for Charts in Google Sheets

posted Aug 5, 2015, 10:56 AM by Jennifer Mruk   [ updated Aug 12, 2015, 8:11 AM ]

Google is releasing the option to include hidden and/or filtered data in Google Sheets charts. This enhancement in Sheets gives users greater control, as well as preventing Microsoft Excel spreadsheets that contain hidden data from displaying inaccurately when converted to a Google Sheet. When users create a chart in a Google Sheet on the web and filter/hide any portion of the source data, a message lets the user know the data has been removed from the chart and provides an option to include it. 


Though the option only appears on the web, the settings remain on mobile devices as well. Users can change the settings on the web by expanding the chart menu in the upper right corner and selecting Advanced edit. From the Chart Editor, select Chart types. For more information, see Include hidden and filtered data in charts in Google Sheets


Changes coming to Commenting on YouTube videos

posted Aug 5, 2015, 10:35 AM by Jennifer Mruk   [ updated Aug 5, 2015, 10:51 AM ]

Google has announced a change coming to the way Google+ and YouTube will interact with commenting. The two most noticeable changes include:
  • Comments posted on YouTube will now appear only on YouTube and not on Google+. Comments posted on Google+ will now only appear on Google+ and not on YouTube. The "Also share on Google+" option is being removed from the YouTube interface.
  • Individuals will no longer have the ability to restrict comments made on YouTube to be viewable only in their domain. A new warning will appear alerting users that their comments will be public. 
These changes will not impact any existing comments that have already been shared to Google+ or have been shared privately. For more information, see Upcoming Changes to commenting behavior on YouTube for Google Apps customers

July Monthly Digest

posted Aug 4, 2015, 10:52 AM by Jennifer Mruk   [ updated Aug 4, 2015, 10:53 AM ]

The monthly Google Digest is intended to inform users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps through-out the month as well. 

Read on for more information about what Google did in July.  

Core Apps: Mail, Calendar, Talk/Hangouts, Drive, Sites, and Contacts
NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement

New Sharing Options for Drive Files

posted Jul 27, 2015, 6:12 PM by Rita Girardi

Google is increasing the ability for users to keep their Drive files from being broadly shared or leaked without their approval. A new sharing option in the advanced sharing menu gives users the ability to disable downloading, printing, and copying on any Google Drive documents, spreadsheets, and presentations.

We expect to see this new feature in the UMICH domain in the next couple of weeks. Users can find the feature by opening the Share menu, click Advanced in the lower right hand corner, and select the 'Disable options to download, print and copy for commenters and viewers' box.


For more information, see Disable downloading, printing, and copying of any Google Drive file.

Mail Labels, Filters, and Best Practices

posted Jul 15, 2015, 12:53 PM by Jennifer Mruk

Users looking for an overview of how to use Labels and Filters to their advantage for organizing email can now reference the Google Mail Labels, Filters, and Best Practices doc. Learn how to create, edit, and delete Labels and Filters, as well as some general best practices for managing email. This document can be found in the Faculty, Staff, and Students sections under Learn by Role on google.umich.edu, as well as in Mail under the Learn by App section. 

Mail Labels, Filters and Best Practices


Customize Your App Launcher

posted Jul 15, 2015, 12:52 PM by Jennifer Mruk   [ updated Jul 15, 2015, 12:58 PM ]

Google is listening to your feedback! Users in the UMICH domain can now customize the Google App Launcher by moving App icons between rows and screens. Google has also added a fourth row to the App Launcher, making a great number of Apps easier to access.  

Add Attachment Becomes Permanent Feature in Calendar Events

posted Jul 9, 2015, 5:06 AM by Jennifer Mruk

The event attachment Lab is now fully launched in Calendar by default. The event attachment feature allows users to attach meeting notes, presentations, or other Drive files to the calendar event. Once the files are attached to the calendar event, they become available for all event attendees. The Add attachment link appears just under the 'Description' in the event. 
event-attachments.png
As an added bonus, Drive also confirms that all event invitees have access to the attached file. If invitees do not have access to attached files, users receive a warning message with the ability to grant access before saving the event and sending out to attendees. In addition, developers can now add Drive files to Calendar events created through the Calendar API.

June Monthly Digest

posted Jul 6, 2015, 7:50 AM by Jennifer Mruk

Welcome to the June Monthly Google Digest! The monthly Google Digest is intended to inform users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps through-out the month as well. Read on for more information about what Google did in June.  

Core Apps: Mail, Calendar, Talk/Hangouts, Drive, Sites, and Contacts
Non-Core Apps: Additional applications that are not Core
  • Your Photos and Files, Together in Drive - Users can now access their Google photos in Google Drive through the Google Photos folder. Manage your photos and videos along with all of your other types of files.
  • Create and Manage Custom Maps in Google Drive -  Google My Maps is now integrated with Google Drive. My Maps allows users to create, share and publish custom maps online. My Maps includes the ability to create maps with custom lines, shapes, and placemarks to import geographical data. 
NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement

More Functionality added to Google Sheets

posted Jul 1, 2015, 1:18 PM by Jennifer Mruk   [ updated Jul 1, 2015, 1:25 PM ]

Google is providing more functionality for users making spreadsheets available to large audiences. Users can publish a file as a web page and embed or share that URL. With the latest Google launch, users now have the ability to publish spreadsheets in five additional formats. 

New Formats include:
  • Comma-separated values (.csv)
  • Tab-separated values (.tsv)
  • PDF document (.pdf)
  • Microsoft Excel spreadsheet (.xlsx)
  • OpenDocument spreadsheet (.ods)
When opened in a browser, the URL will automatically download the spreadsheet in the chosen format. Keep in mind that spreadsheets in these additional formats cannot be embedded. For more information, see Publish Google Sheets spreadsheets in five additional formats

Users who are working in Chrome, and have turned on offline access, can now insert images into Sheets even when working offline. The images added to Sheets will sync once the users is back online. For more information, see Insert images into Google Sheets when offline

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