Updates and Announcements


New Sharing Options for Drive Files

posted Jul 27, 2015, 6:12 PM by Rita Girardi

Google is increasing the ability for users to keep their Drive files from being broadly shared or leaked without their approval. A new sharing option in the advanced sharing menu gives users the ability to disable downloading, printing, and copying on any Google Drive documents, spreadsheets, and presentations.

We expect to see this new feature in the UMICH domain in the next couple of weeks. Users can find the feature by opening the Share menu, click Advanced in the lower right hand corner, and select the 'Disable options to download, print and copy for commenters and viewers' box.


For more information, see Disable downloading, printing, and copying of any Google Drive file.

Mail Labels, Filters, and Best Practices

posted Jul 15, 2015, 12:53 PM by Jennifer Mruk

Users looking for an overview of how to use Labels and Filters to their advantage for organizing email can now reference the Google Mail Labels, Filters, and Best Practices doc. Learn how to create, edit, and delete Labels and Filters, as well as some general best practices for managing email. This document can be found in the Faculty, Staff, and Students sections under Learn by Role on google.umich.edu, as well as in Mail under the Learn by App section. 

Mail Labels, Filters and Best Practices


Customize Your App Launcher

posted Jul 15, 2015, 12:52 PM by Jennifer Mruk   [ updated Jul 15, 2015, 12:58 PM ]

Google is listening to your feedback! Users in the UMICH domain can now customize the Google App Launcher by moving App icons between rows and screens. Google has also added a fourth row to the App Launcher, making a great number of Apps easier to access.  

Add Attachment Becomes Permanent Feature in Calendar Events

posted Jul 9, 2015, 5:06 AM by Jennifer Mruk

The event attachment Lab is now fully launched in Calendar by default. The event attachment feature allows users to attach meeting notes, presentations, or other Drive files to the calendar event. Once the files are attached to the calendar event, they become available for all event attendees. The Add attachment link appears just under the 'Description' in the event. 
event-attachments.png
As an added bonus, Drive also confirms that all event invitees have access to the attached file. If invitees do not have access to attached files, users receive a warning message with the ability to grant access before saving the event and sending out to attendees. In addition, developers can now add Drive files to Calendar events created through the Calendar API.

June Monthly Digest

posted Jul 6, 2015, 7:50 AM by Jennifer Mruk

Welcome to the June Monthly Google Digest! The monthly Google Digest is intended to inform users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps through-out the month as well. Read on for more information about what Google did in June.  

Core Apps: Mail, Calendar, Talk/Hangouts, Drive, Sites, and Contacts
Non-Core Apps: Additional applications that are not Core
  • Your Photos and Files, Together in Drive - Users can now access their Google photos in Google Drive through the Google Photos folder. Manage your photos and videos along with all of your other types of files.
  • Create and Manage Custom Maps in Google Drive -  Google My Maps is now integrated with Google Drive. My Maps allows users to create, share and publish custom maps online. My Maps includes the ability to create maps with custom lines, shapes, and placemarks to import geographical data. 
NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement

More Functionality added to Google Sheets

posted Jul 1, 2015, 1:18 PM by Jennifer Mruk   [ updated Jul 1, 2015, 1:25 PM ]

Google is providing more functionality for users making spreadsheets available to large audiences. Users can publish a file as a web page and embed or share that URL. With the latest Google launch, users now have the ability to publish spreadsheets in five additional formats. 

New Formats include:
  • Comma-separated values (.csv)
  • Tab-separated values (.tsv)
  • PDF document (.pdf)
  • Microsoft Excel spreadsheet (.xlsx)
  • OpenDocument spreadsheet (.ods)
When opened in a browser, the URL will automatically download the spreadsheet in the chosen format. Keep in mind that spreadsheets in these additional formats cannot be embedded. For more information, see Publish Google Sheets spreadsheets in five additional formats

Users who are working in Chrome, and have turned on offline access, can now insert images into Sheets even when working offline. The images added to Sheets will sync once the users is back online. For more information, see Insert images into Google Sheets when offline

New Drive UI Becomes Permanent

posted Jun 25, 2015, 11:50 AM by Jennifer Mruk

As we  previously communicated, the new Google Drive UI is now the default experience for all users. On July 7, the ability to revert to the old UI is being removed. We recommended a browser upgrade for Google Apps users as the new Google Drive UI does not work with older unsupported browsers. Users should upgrade their browsers no later than July 6, 2015. MiWorkspace users should not experience any issues as their web browsers are automatically upgraded. For more information, please see Full launch of the new Google Drive UI 

More Options in Sheets

posted Jun 25, 2015, 11:30 AM by Jennifer Mruk

Updates to Google Sheets on the web allows users to more easily customize charts, display data in new ways, and be more confident about changes made by collaborators.

Customized charts, made easier
Charts make large data sets digestible, so Google has made some improvements to help people highlight their most important data. Improvements include:
  • Data labels to help display the exact values of bars and points in charts.
  • Options for different shapes and symbols for data points in both line and scatter charts.
  • Ability to move and resize charts more easily.

Data, displayed better
This release also includes new tools for analyzing spreadsheet data. For example, people can:
  • Preview the results of a formula, including any formula errors, instantly as they type.
  • Filter rows and columns by conditions, including “less than,” “greater than,” “text contains,” “date after,” and more.
  • Add calculated fields to pivot tables in order to apply formulas to pivot table data.
  • Use the GETPIVOTDATA function to retrieve data from a pivot table.

Collaborate, confidently
Users already have the ability to restrict who can edit an entire worksheet or range of cells using the protected sheets and ranges features. In order to reduce the number of unintended changes collaborators that do have permission to edit cells make, typos for example, this release includes the ability to warn collaborators who attempt to edit certain cells. This feature makes collaborating easier as owners won't need to set up complicated permissions in their document. 

Recommended Browser Upgrade for Google Apps Users

posted May 28, 2015, 8:25 AM by Jennifer Mruk   [ updated May 28, 2015, 8:28 AM ]

As we communicated earlier this year, the New Google Drive  will soon become the default experience for all users and the prior version of Google Drive will be retired. NOTE: the new Drive UI does not work with older unsupported browsers and users need to be on the newer web browser versions to access Google Drive. See Supported Browsers for more information on the Google Apps supported browsers.  To avoid any issues, users should upgrade their browsers by June 23, 2015. MiWorkspace users should not experience any issues as their web browsers are automatically upgraded.  

For more information, see An Update on the new Google Drive UI.

Improvements in Slides & NEW G+ Collections

posted May 14, 2015, 6:04 AM by Jennifer Mruk

Google has recently included Appear and Disappear to the animation options in Google Slides. Users can also now set the direction for both Fly in and Fly out. For more information on animations, see Animation Improvements in Google Slides.

Google has also recently introduced Google+ Collections. Every collection is a focused set of posts on a particular topic, which provides an easy way for Google+ users to organize their interests. Collections can be shared publicly, privately, or with a custom set of people. Once a collection is created, the user's profile will display a new tab where other people can find and follow collections. For more information on Google+ Collections, see Introducing Google+ Collections, a new way to group posts by topic, and, Find and Follow Collections

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