Updates and Announcements


Making Email Safer With New Security Warnings in Gmail

posted Aug 26, 2016, 11:38 AM by Amanda Hudeck

We all know that phishing and unauthenticated emails are a big problem today. Google has been working diligently to make it easier to catch malicious emails before they can do damage. Now, when you’re on the web or Android, if you get a message that can’t be authenticated via Sender Policy Framework (SPF) or DomainKeys Identified Mail (DKIM), you’ll see a question mark instead of the sender’s profile picture, business logo, or avatar.

On the web, messages with a link to a dangerous site known for phishing, malware, and unwanted software will show warnings when you click on the link. The warnings are an extension of Safe Browsing protection, which is available to various web browsers. The full-page warning looks like this:


Please note: Not all affected email will be dangerous. We encourage you to be extra careful about replying to, or clicking on, links in messages that you’re not sure about. These updates will help you to make these kinds of decisions.


The Collaboration Services Team


Tip: Did you know? You can add a personalized background theme to your Gmail.

Learn more about Google at the Google Apps Learning Center

New! Remove Members From Google Hangouts Group Chat

posted Aug 26, 2016, 10:11 AM by Amanda Hudeck

Group chats in Google Hangouts  are a great way to manage projects, plan events, and participate in other chat and collaboration tasks. Until now, if a person left your team or the university, they could only be removed from the group chat by voluntarily leaving. Now, anyone who is directly invited to a chat will be able to remove others from the group chat, withdrawing that person’s access to the chat history and notifying the current participants. In order to rejoin the chat the former member has to be invited back by somebody already in the group chat.


  1. Click the person icon in the menu bar of the group chat window.

  2. Click the X next to the people to remove.


The Collaboration Services Team


Tip: Did you know? You can let people know what you’re up to with a custom status in Google Hangouts.

Learn more about Google at the Google Apps Learning Center

Google Inbox Now Enabled

posted Aug 16, 2016, 9:33 AM by Eric Fruth

Aw, Snap! Despite our plans to test Inbox before turning it on for the UMICH domain, Google had other plans and enabled it for us. We are in the process of thoroughly testing the user experience, but we are not able to turn off Inbox now that it has been enabled. You can read some of the highlights and differences between Inbox and Mail in our previous communication (Aug 12).


Here’s what we know so far:

  • Log in to inbox.google.com with your UMICH account to activate Inbox.

  • After that, when you log in to email.umich.edu the first time, you’ll notice a prompt to log into Inbox.

  • If you make Inbox your default, email.umich.edu will take you to Inbox.

  • If you activate Inbox with your UMICH account, you can still go back to using the Mail format.

  • If you are new to Inbox, be sure to watch the accompanying video.


If you have questions or run into any issues, please contact the ITS Service Center.


The Collaboration Services Team


Tip: Did you know? Increase your attendance at an event, courses, and other activities by making registration quick and easy.

Learn more about Google at the Google Apps Learning Center

New Changes to Google+

posted Aug 12, 2016, 9:40 AM by Amanda Hudeck

Google+ is starting the process of migrating all current Google+ users to a new version of Google+. Current Google+ users may move to the new Google+ today by clicking “Let’s Go” at the top of the classic Google+ page. The new Google+ has several improvements to make it simpler to use and navigate. Over the next few months, Google will automatically migrate all Google+ users to the new Google+. You can opt out at first, but the change will eventually become permanent. More details about the transition period can be found in the Google+ Transition Guide.


Please note: Google+ is not considered a Core App under the Google Apps for Education Agreement. For a list of Core and Non-Core Apps, see the M+Google List of Services page. Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement.


The Collaboration Services Team


Tip: Did you know? You can increase your visibility in Google+ by using hashtags.

Learn more about Google at the Google Apps Learning Center

Inbox by Gmail Coming Soon

posted Aug 12, 2016, 9:34 AM by Amanda Hudeck

On Monday, August 15, Google will release Inbox for Google Apps for Education. This new application provides enhanced features for managing your Inbox and mobile use. Once Google releases Inbox, the Michigan Collaboration Team will evaluate the user experience during the week of August 15 and will make it available for use by August 22, barring any issues. After testing, we will post a follow-up letting you know what to look out for. If you want to see what Inbox is all about, Google has put together a short video to show you what Inbox is and how it works.


Some key features of Inbox by Gmail are:

  • Improved Inbox management:

    • Mail is automatically bundled into categories like Promos, Social, Purchases, Trips, and Low Priority

    • Set a schedule for your bundles to display in your Inbox: immediately, once a day, or once a week

    • Pin important emails so they are easy to find

  • The ability to take messages out of your inbox until a specified time or arrival at a specified place

  • Integrated Calendar reminders that can be tied to email messages

  • You can save links (URLs) to your Inbox

  • Suggested common responses when replying in an email chain.

  • Orders contain up to date tracking information


Inbox by Gmail does not yet have the following standard Gmail services:

  • Advanced search options drop down menu. However, Inbox does support advanced search operators like From: or To: when typed in the search box

  • Ability to create filters

  • Canned responses

  • Labs

  • Offline

  • Configuring multiple accounts

  • Ability to tag a message or conversation with multiple labels


Interested in learning more? Here are some additional resources from Google:


Please note: Inbox has been available on the consumer side since 2014.


The Collaboration Services Team


Tip: Did you know? You can choose what happens to emails you no longer need with Inbox.

Learn more about Google at the Google Apps Learning Center

Changes to Google and Box Services at U-M

posted Aug 12, 2016, 8:02 AM by MaryBeth Stuenkel

Changes are taking place with the M+Google and M+Box services. As part of a university effort to more effectively position the institution’s brand, M+Google and M+Box are transitioning to new wordmarks. The services should now be referred to as “U-M Google” or “Google at U-M” and “U-M Box” or “Box at U-M”.


ITS is working to make sure the transition goes smoothly. When possible, please use the new naming convention and the new wordmarks in referencing these services. Those individuals and teams needing access to the wordmark files can visit the U-M Google and U-M Box Brand webpage.


Expect to read and hear more about the U-M Google and U-M Box service change as information is shared with the university community.

MaryBeth Stuenkel

Google at U-M July Updates

posted Aug 4, 2016, 5:27 AM by Amanda Hudeck

The monthly M+Google Digest informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. For a list of Core and Non-Core Apps, see the M+Google List of Services page.


Core Apps:

  • Google Drive shared folders will soon be easier to use. Shared content will behave like content that you own. If you are signed into Google Drive, you will be able to access the contents in Drive without having to add to My Drive. The full Drive functionality will be visible when receiving shared folders. This includes:

    • Adding and modifying files

    • Creating new folders

    • Changing your notification subscriptions

    • Modifying files directly from the landing page


Non-Core Apps:

  • Google is introducing a Training for Google Apps Chrome extension. This extension puts a button on your Google app providing quick access to short videos specific to the application you’re currently using.


Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement.


The Collaboration Services Team


Tip: Did you know? You can keep track of changes to your Drive files.

Learn more about Google at the Google Apps Learning Center


Michigan IT Symposium Call for Participation!

posted Jul 29, 2016, 1:28 PM by Amanda Hudeck   [ updated Jul 29, 2016, 1:29 PM ]

Hello,


Join us at this year’s Michigan IT Symposium. Have you found creative or advanced ways to use Box and Google? Consider participating in the Symposium, to be held November 21-22, 2016. The due date for proposals is August 12.  If you are curious to see last year’s entries, the Office of the CIO web page has all the posters from 2015.


The Collaboration Services Team


Did you know? There were 99 posters presented at the IT Symposium in 2015!

Check Out the New Look for the U-M Weblogin Page

posted Jul 22, 2016, 1:28 PM by Amanda Hudeck

Hello,


The weblogin page we all use to log in to many U-M websites, including Box and Google, has a new look. This updated page is designed to work consistently across all electronic devices. The new look accompanied the implementation of two-factor authentication.  



The Collaboration Services Team


Tip: Did you know? Google has a Google+ Cheat Sheet!

Learn more about Google at the Google Apps Learning Center


June Monthly Updates

posted Jul 1, 2016, 1:38 PM by Amanda Hudeck   [ updated Jul 1, 2016, 1:38 PM ]

The monthly M+Google Digest informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. For a list of Core and Non-Core Apps, see the M+Google List of Services page.


Core Apps:

  • New and improved! You can now use document outlines in your Google Docs app on your iOS devices.

  • There are new editing features for Google Docs and Sheets apps for Android and iOS. The new features are:

    • Editing content in Print layout view. Simply tap the edit pencil icon when you are viewing a document in Print layout mode and you’ll be able to edit the document immediately.

    • Editing existing conditional formatting rules in the Sheets app for Android. You can also add new conditional formatting. Format cells, rows, and columns to change the formatting if they meet certain conditions, like containing a particular word or number.

  • Is your data in Google Sheets? Soon you will be able to connect directly to that data in the new Tableau 10, which will be rolling out in the UMICH domain in the next couple of weeks. To connect to your sheet, select the option under “More Servers” in the connect menu. Select your sheet from the list of available sheets that will display. After you have chosen the applicable sheet, click Connect.

  • Respond quickly with new and improved Google Docs, Sheets, and Slides comment notifications on Android and on the web. This update will allow you to receive comment notifications on your Android device as well as the web. No need to update your settings, notifications will follow the same rules as the settings you have already set up. Web browser notifications are controlled by Drive settings and are set to “off” by default. You will only receive Android notifications if you have the latest Google Drive for Android app.

  • See event locations at a glance with Calendar on the web! Tired of having to open up a calendar event to see where it is taking place? Event locations will now appear in the day and week views in Google Calendar on the web. This will eliminate the need to navigate to the event details to see the location. Please note that the details will only appear when there is enough space available to show it. The image below shows several events with locations visible.

  • Embed and update charts from Sheets in Docs and Slides. Many times, a chart is used across multiple documents and presentations. If there is a change to that chart, it can be very time-consuming to replace it in every file that uses it. To save time, you can now update your chart with a click—no need to leave your document or presentation. To enable this feature, go to Insert > Chart in Google Docs or Slides on the web. Insert a new chart or select From Sheets to add an existing chart from your spreadsheet. Check the Link to spreadsheet box and you’ll be given the option to update the chart with one click—as long as the underlying data in Google Sheets changes. If you no longer want to be notified of updates to a chart, you can unlink it. This is also available if you copy and paste a chart into a document or presentation.

Please note: The ability to import or update linked charts will only be available to collaborators with edit access to the document, presentation, or underlying spreadsheet.


Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement.


M+Google Team


Tip: Did you know? You can highlight changes to your data with formatting rules.

Learn more about Google at the Google Apps Learning Center


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