Updates and Announcements

IMPORTANT UPDATE: Older Versions of Google Apps Sync for Microsoft Outlook

posted Apr 17, 2015, 6:17 AM by Jennifer Mruk

As we communicated in early December, older versions of Google Apps Sync for Microsoft Outlook (GASMO) will stop working on Monday, April 20, 2015! Google has identified users in the UMICH domain that are still using depreciated versions 3.6 or older of GASMO. The Notes sync features in Outlook will stop working on April 20, 2015 unless users upgrade. 

The GASMO software is usually auto-updated as Google releases new versions, however one of the following situations could prevent the auto-update:
  • The Google Update functionality is disabled
  • The GASMO Enterprise MSI is installed, which does not auto-update
  • The GASMO client is failing to auto-update
You can find GASMO version information in the "Add/Remove Programs" list in Windows. Neighborhood IT has contacted users on MiWorkspace machines with outdated versions of GASMO. Users not on MiWorkspace machines should download the latest version of GASMO (3.5.385.1020) immediately. 

End of Life for Moderator

posted Apr 17, 2015, 5:31 AM by Jennifer Mruk

Google has announced the end of life (EOL) for Moderator. Users of Moderator can use Takeout to export their Moderator data. Important dates to note for the EOL for Moderator are below:
  • March 30, 2015 - First day users can download Google Moderator data from Takeout. Your data from past Moderator series will be available in Takeout for at least two years.
  • June 30, 2015 - The last day users can create a new series, ask a question, or vote on a question. For the month of July, Google Moderator will be “read-only.”
  • July 31, 2015 - Moderator’s last day. The site will no longer be available in any form, but users will be able to access data from past Moderator series through our Takeout tool for at least two years.

Conditional Formatting Enhancements in Sheets

posted Apr 9, 2015, 9:25 AM by Jennifer Mruk   [ updated Apr 9, 2015, 10:44 AM ]

Google's latest launch includes features that provide more powerful conditional formatting options in Sheets. Conditional formatting can be added by highlighting the appropriate cells and selecting Format > Conditional formatting from the menu.

Conditional formatting improvements include:
  • Ability to add gradient conditional formatting rules
  • Additional style choices (bold, strikethrough, italics)
  • Enhanced conditional formatting editing pane
  • Import/export of color scale conditional formatting

Store and Organize Google+ Photos in Drive

posted Apr 9, 2015, 9:25 AM by Jennifer Mruk

Google has announced the release of a new feature that allows people using Google+ Photos to store and organize photos and videos in Google Drive. All users, including those who do not currently use Google+ Photos, should know the following:
  • A new menu item, Google Photos, will appear in Drive
  • Upon launch, a notification in the Drive web UI will give users the option to add a Google Photos folder to their My Drive. 
  • This feature can be managed through Drive Settings > General > Automatically put your Google Photos in a folder in My Drive 
    • If the user opts to create the Google Photos folder in My Drive, and is also a Sync Client user, they may want to go to Sync Client Preferences > Sync Options > and selectively remove the new Google Photos folder from syncing to their desktop
    • Users can rename, move, share or delete the Photos folder in My Drive at any time. NOTE: If a user deletes photos or videos from the Google Photos folder in Drive, they will also be deleted in Google+.
    • The default share setting for the Google Photos folder is Not Shared
    • If at any time a user unchecks the setting to put Google Photos into the Photos folder in My Drive, the folder will continue to exist (unless deleted by the user) but no new photos will be added
We expect to see Google+Photos in Drive in the UMICH domain in the next few weeks. For more information, see:

UPDATE: End of Support for NPAPI in Chrome

posted Apr 8, 2015, 10:14 AM by Jennifer Mruk   [ updated Apr 8, 2015, 10:22 AM ]

As we communicated in January, support for NPAPI (Netscape Plug-in API) will be discontinued with the release of Chrome 42 this month. Google will unpublish extensions requiring NPAPI plugins from the Chrome Web Store as well. Because not all plugin vendors will be able to move to alternate technologies by the release of Chrome 42, Google will provide an override for advanced users (via chrome://flags/#enable-npapi) and enterprises (via Enterprise Policy) to temporarily re-enable NPAPI to give mission-critical plugins more time to make the transition.

In September 2015, Google will remove the override and NPAPI support will be permanently removed from Chrome. Installed extensions that require NPAPI plugins will no longer be able to load those plugins.   

A few of the major plugins affected are Java, Silverlight and Flash; affected applications include Business Objects, ImageNow, Planview and Blue Jeans. Note that this is not a complete list and there may be other applications affected as well. Keep in mind that you can use a different browser if you experience issues. 

For more information, see The Final Countdown for NPAPI.

Google's Inbox

posted Apr 6, 2015, 5:46 AM by Jennifer Mruk   [ updated Apr 6, 2015, 5:47 AM ]

The M+Google Team has had several inquiries regarding Inbox, Google's new email interface that is currently available to users of Gmail. We have requested it for Google Apps for Education at the University of Michigan, but anticipate it being some time before that request can be granted. When Google makes Inbox available to U-M, we will test it on our systems and release it to the university. We will publish updates about Inbox as we have more information. 

Google Calendar App for iPhone

posted Mar 18, 2015, 11:55 AM by Jennifer Mruk   [ updated Mar 18, 2015, 11:56 AM ]

Google has released a Google Calendar App for iPhones! Features include:
  • Assists - make suggestions that save you time creating calendar events
  • Schedule View - makes your calendar easy to scan and provides an appealing view
  • Works with any calendar already set up on the iPhone.

The Calendar app for iPhones is now available in the App Store

URL Change for Docs Editors

posted Mar 15, 2015, 7:25 PM by Jennifer Mruk   [ updated Mar 16, 2015, 6:09 AM ]

Google is launching changes to the structure of Docs editor URLs in order to assist with the Google Docs editors when signed in to multiple accounts. Docs editor URLs will no longer use the /a/DOMAIN format and instead use a /u/ format. Current URLs will continue to work after this change. If a user clicks on an old URL, they will be directed to the new structure without having to do any additional work. Note that users might see /a/DOMAIN included in the Doc editor URLs for approximately a week after the launch.

Google is making this change to ensure Doc editors will be able to select which account to use when logged in on multiple accounts. The Doc editors will be able to select the appropriate account by examining all logged in account sessions and selecting the first one with view access without asking the users to specify which account to use. Google plans to make enhancements in the future that will enable them to lift the one account per domain restrictions currently imposed while using Docs editors. We expect to see this change in the UMICH domain in the next four weeks. While Google is not anticipating any disruptions as a result of this change, the lead time should be used to make any necessary adjustments.

For more information, please see Google Docs editors URL format change.

Customize the Headers and Footers in Docs

posted Mar 15, 2015, 7:18 PM by Jennifer Mruk   [ updated Mar 15, 2015, 7:18 PM ]

Google has made enhancements so you can use different headers and footers on the first pages of their Docs. The ability to use different headers and footers can be useful when:
  • Following academic formatting guidelines (e.g. MLA, CMS, APA)
  • Page numbers should begin on the second page of a document
  • Title page should not have headers or footers but following pages should
A new checkbox will display after a header or footer is inserted. Once checked, you have the ability to set a different header and footer on the first page or following pages. 

Google has also added the Insert > Page Number menu that allows you to customize how and where the page numbers begin.

Shared with Me is Back in the New Google Drive

posted Mar 3, 2015, 10:45 AM by Jennifer Mruk

Good news! Google is listening to its users and making changes based on feedback. When the new Google Drive was first released, Shared with Me was replaced with Incoming. Based on the loud protest from Google Drive users, Google has reversed this change. Users will now find the items that have been shared with them in Shared with Me in the new Google Drive.  

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