Updates and Announcements


Gmail Phishing Scam

posted by Eric Fruth   [ updated ]

You might have seen recent reports in the news about a phishing scam making use of Gmail. This is similar to many common phishing scams, so please exercise caution whenever you are asked to enter your UMICH password. Read Safe Computing's NOTICE: Watch for hard-to-spot GMail phishing scam for full details.


The Collaboration Services Team


Tip: Did you know? You can create email templates for frequently used messages.

Learn more about Google at the G Suite Learning Center

Save Time With New Custom Templates

posted Jan 12, 2017, 11:46 AM by Amanda Hudeck

Hello,


Using templates can make work faster and easier, which is why Google is introducing custom templates in G Suite for Docs, Sheets, Slides, and Forms. Submit files to shared template galleries in the Docs, Sheets, Slides, and Forms home screens for co-workers to adapt and use as needed. These templates will help your team focus less on formatting and more on getting the work done quickly and efficiently. To use a template, go to the Docs, Sheets, Slides, and Forms homepage. There will be a selection of templates available at the top of the screen. Click on the template you want to use. The template will open in a new tab and you can get to work!


To save a file as a template you simply submit files to shared template galleries in the Docs, Sheets, Slides, and Forms home screens. This will allow your co-workers to adapt and use them as needed.



Note: The old templates gallery will be turned off early 2017. This will give you time to transition to the new galleries. A message will be shared in the old gallery letting you know the exact date. It will not take place before February 1, 2017.


The Collaboration Services Team


Tip: Did you know? You can attach discussion items and other files to your events.

Learn more about Google at the G Suite Learning Center


Custom URLs Not Available in New Google Sites

posted Jan 11, 2017, 1:09 PM by Eric Fruth   [ updated Jan 11, 2017, 1:10 PM ]

Custom URLs make it easier for people to remember and find websites. For example, “google.umich.edu” is a custom URL for http://sites.google.com/a/umich.edu/going-google/. Although popular, Google does not allow for custom URLs in the new version of Sites. Additionally, new Google Sites cannot be moved back to the Classic Sites version. The U-M Google team will monitor Google’s progress in this space and let you know if and when Google provides this functionality. If you feel strongly about this feature being missing from the New Sites, we encourage you to provide feedback to Google by selecting Report an Issue from the More Actions (gear icon) drop-down list in Google Sites.


The Collaboration Services Team


Tip: Did you know? You can build a team site to bring all of your resources together.

Learn more about Google at the G Suite Learning Center

Cite Your Sources With Explore in Google Docs

posted Dec 16, 2016, 12:49 PM by Amanda Hudeck

Hello,


Google has announced they are improving on the Explore feature in Google Docs to allow you to cite sources. With the click of a button in Explore in Docs on the web, you can insert citations from the web as footnotes. You can change the formatting of your citation making it easier to use MLA, APA, and Chicago styles. To cite a source, click Explore in the bottom-right of the screen. Enter search text and press Enter/Return. Then click Select citation format and make a style selection, the default is MLA. Then hover over the search result to cite and click Cite as footnote and a footnote is added to the Doc.



The Collaboration Services Team


Tip: Did you know? You can quickly open new documents, spreadsheets, presentations, and forms in your browser.

Learn more about Google at the G Suite Learning Center


Google November Monthly Update

posted Dec 5, 2016, 6:53 AM by Amanda Hudeck

The monthly U-M Google Updates inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the U-M Google List of Services page.


Core Apps:


Previously Communicated:

  • New Sites Goes Live On 11/21 - Google Sites is beginning the transition from classic Sites to a completely new implementation of Sites starting on November 21, 2016 by making the new Sites available.

  • IT4U68: Inbox by Gmail - Are you interested in learning more about Inbox by Gmail? IT4U has provided a webinar,  “IT4U68: The New Inbox by Gmail,” to help you learn more about the Inbox features and how to use them.

Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.


The Collaboration Services Team


Tip: Did you know? You can access stored files without the internet.

Learn more about Google at the G Suite Learning Center


New Google Sites Goes Live on 11/21

posted Nov 11, 2016, 8:33 AM by Amanda Hudeck   [ updated Nov 17, 2016, 7:44 AM by MaryBeth Stuenkel ]

Google Sites is beginning the transition from classic Sites to a completely new implementation of Sites starting on November 21, 2016 by making the new Sites the default option. Google Sites is one of the most popular products offered by Google and with the introduction of the new Sites there will be more options for customization and functionality. Some of the new exciting features include:

  • Drag-and-drop design experience

  • Real-time collaboration

  • Easy access to all your Google Apps content (Drive, Maps, Calendar, etc).

  • New and stylish themes and layouts


Important notes:

  • In  2017, Google will provide and recommend options to migrate your sites from classic Sites to new Sites.

  • Beginning in 2018, Google will send a timeline and instructions regarding the gradual process to shut down classic Sites. The specific date for the shutdown of classic Sites has yet to be set, but Google will inform you at least one year in advance of the shutdown.


If you’re interested in more information about the new Sites, Google has put together a Google Sites Help Center to help with the transition to the new Sites as well as a Learning Center for more information about the new sites.


The Collaboration Services Team


Tip: Did you know? You can keep all of your project information, files, and resources in one place with a project site.

Learn more about Google at the G Suite Learning Center


IT4U68: Inbox by Gmail

posted Nov 8, 2016, 9:09 AM by Amanda Hudeck

Are you interested in learning more about Inbox by Gmail? IT4U is presenting “IT4U68: The New Inbox by Gmail” on Thursday, November 10th, 9 - 9:45 a.m. to help you learn more about the Inbox features and how to use them. You’ll learn about how to manage your email more like a task list, how to sort, bundle and mark your emails as complete, and how you can get closer to “Inbox Zero” - an inbox with no email in it!


The Collaboration Services Team


Tip: Did you know? You can undo sending an email within a short period of time?

Learn more about Google at the G Suite Learning Center

U-M Google October Updates

posted Nov 3, 2016, 11:48 AM by Amanda Hudeck

Hello,


The monthly U-M Google Updates inform users about what is happening with Google releases for both Core Apps (Google applications that fall under the G Suite for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. For a list of Core and Non-Core Apps, see the U-M Google List of Services page.


Core Apps:

  • Learn about your co-workers in the context of the Android apps you use every day. When you tap on a profile photo, the information that’s available in the Google UMICH directory will be shown in the new “Directory” card, showing you more information about the person.

  • New! Page numbers are now an option for table of contents. To enable page numbers, select the numbered option when inserting a table of contents from the Insert menu.


Previously Communicated:

  • New ways to reach your goals with G Suite. G Suite (formerly Google Apps) recently introduced new features designed to speed up and simplify the way you work.

  • New way to view email headers. You can now can can see where an email originated by looking at its headers. This includes showing how it got from the sender to the recipient's email servers.

  • Explore in Docs, Sheets, and Slides. Explore is now available in Docs, Sheets, and Slides. Explore uses Google smarts to help you create presentations, spreadsheets, and documents. It’s like having your own researcher, analyst, and designer.


Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.


The Collaboration Services Team


Tip: Did you know? You can pin a post in a community or collection that you own.

Learn more about Google at the Google Apps Learning Center


Email Headers in Gmail

posted Oct 28, 2016, 1:12 PM by Amanda Hudeck

Have you ever wanted to trace an email to see where it came from? In Gmail, you can can see where an email originated by looking at its headers. This includes showing how it got from the sender to the recipient's email servers.


Note: The Copy to clipboard feature includes the content of the message with the headers.

To trace an email in Gmail:

  • Open the email you want to trace

  • Next to Reply, click the Downarrow

  • Click Show original

  • The headers will show in a new window, including fields like authentication results


To trace an email in Inbox by Gmail:

  • Open the email you want to trace

  • Inside the message, click More Show original.

  • The headers will show in a new window.


The Collaboration Services Team


Tip: Did you know? You can drag and drop images and attachments into an email message.

Learn more about Google at the Google Apps Learning Center

New ways to reach your goals with G Suite

posted Oct 21, 2016, 11:45 AM by Eric Fruth

G Suite (formerly Google Apps) recently introduced new features designed to speed up and simplify the way you work.


1. Action Items


To help keep your projects moving, when you type phrases like “Ryan to follow up on the keynote script,” or “Andrea to schedule a weekly check in” on desktop, Docs will suggest an Action Item to assign to the right person, using Natural Language Processing (NLP).



You can also manually assign an Action Item to someone in the Docs, Sheets and Slides desktop and mobile apps by mentioning their name in a comment and checking the new Action Item box. The assignee will get an email notification and see the Action Item(s) highlighted with a blue bar when they open the file.



2. Badges


The next time Action Item assignees visit Docs, Sheets, Slides (or Drive) from their laptops or mobile apps, they’ll see a badge on any files with Action Items assigned to them, plus any unresolved suggestions that others have made to their files.



3. Forms

Launching November 2, G Suite will predict the type of question you’re asking and suggest potential responses for you to choose from.


Let’s say you’re planning an all-day event at the office and need to know which day works best for your team. When you type “What days are you available next week?” Forms will determine that “Checkbox” is the ideal question type, and generate related response options that you can add one by one or all together.



Launching November 9, there will be a new “File upload” question type. Your respondents can now upload files from their computer or Drive — all of which are collected for you in a new Drive folder. Note: This feature is only available in Forms shared within the UMICH domain.



4. Voice commands


G Suite added more ways to format and customize content with commands for changing text color, deleting words, inserting links and comments, plus a number of other ways to format, hands-free.


G Suite gradually rolls out new features to the UMICH domain.


The Collaboration Services Team


Tip: Did you know? you can search for images you’ve stored in Google Drive by describing or naming what's in them

Learn more about Google at the G Suite Learning Center

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