Updates and Announcements

June Monthly Digest

posted by Jennifer Mruk

Welcome to the June Monthly Google Digest! The monthly Google Digest is intended to inform users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps through-out the month as well. Read on for more information about what Google did in June.  

Core Apps: Mail, Calendar, Talk/Hangouts, Drive, Sites, and Contacts
Non-Core Apps: Additional applications that are not Core
  • Your Photos and Files, Together in Drive - Users can now access their Google photos in Google Drive through the Google Photos folder. Manage your photos and videos along with all of your other types of files.
  • Create and Manage Custom Maps in Google Drive -  Google My Maps is now integrated with Google Drive. My Maps allows users to create, share and publish custom maps online. My Maps includes the ability to create maps with custom lines, shapes, and placemarks to import geographical data. 
NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement

More Functionality added to Google Sheets

posted Jul 1, 2015, 1:18 PM by Jennifer Mruk   [ updated Jul 1, 2015, 1:25 PM ]

Google is providing more functionality for users making spreadsheets available to large audiences. Users can publish a file as a web page and embed or share that URL. With the latest Google launch, users now have the ability to publish spreadsheets in five additional formats. 

New Formats include:
  • Comma-separated values (.csv)
  • Tab-separated values (.tsv)
  • PDF document (.pdf)
  • Microsoft Excel spreadsheet (.xlsx)
  • OpenDocument spreadsheet (.ods)
When opened in a browser, the URL will automatically download the spreadsheet in the chosen format. Keep in mind that spreadsheets in these additional formats cannot be embedded. For more information, see Publish Google Sheets spreadsheets in five additional formats

Users who are working in Chrome, and have turned on offline access, can now insert images into Sheets even when working offline. The images added to Sheets will sync once the users is back online. For more information, see Insert images into Google Sheets when offline

New Drive UI Becomes Permanent

posted Jun 25, 2015, 11:50 AM by Jennifer Mruk

As we  previously communicated, the new Google Drive UI is now the default experience for all users. On July 7, the ability to revert to the old UI is being removed. We recommended a browser upgrade for Google Apps users as the new Google Drive UI does not work with older unsupported browsers. Users should upgrade their browsers no later than July 6, 2015. MiWorkspace users should not experience any issues as their web browsers are automatically upgraded. For more information, please see Full launch of the new Google Drive UI 

More Options in Sheets

posted Jun 25, 2015, 11:30 AM by Jennifer Mruk

Updates to Google Sheets on the web allows users to more easily customize charts, display data in new ways, and be more confident about changes made by collaborators.

Customized charts, made easier
Charts make large data sets digestible, so Google has made some improvements to help people highlight their most important data. Improvements include:
  • Data labels to help display the exact values of bars and points in charts.
  • Options for different shapes and symbols for data points in both line and scatter charts.
  • Ability to move and resize charts more easily.

Data, displayed better
This release also includes new tools for analyzing spreadsheet data. For example, people can:
  • Preview the results of a formula, including any formula errors, instantly as they type.
  • Filter rows and columns by conditions, including “less than,” “greater than,” “text contains,” “date after,” and more.
  • Add calculated fields to pivot tables in order to apply formulas to pivot table data.
  • Use the GETPIVOTDATA function to retrieve data from a pivot table.

Collaborate, confidently
Users already have the ability to restrict who can edit an entire worksheet or range of cells using the protected sheets and ranges features. In order to reduce the number of unintended changes collaborators that do have permission to edit cells make, typos for example, this release includes the ability to warn collaborators who attempt to edit certain cells. This feature makes collaborating easier as owners won't need to set up complicated permissions in their document. 

Recommended Browser Upgrade for Google Apps Users

posted May 28, 2015, 8:25 AM by Jennifer Mruk   [ updated May 28, 2015, 8:28 AM ]

As we communicated earlier this year, the New Google Drive  will soon become the default experience for all users and the prior version of Google Drive will be retired. NOTE: the new Drive UI does not work with older unsupported browsers and users need to be on the newer web browser versions to access Google Drive. See Supported Browsers for more information on the Google Apps supported browsers.  To avoid any issues, users should upgrade their browsers by June 23, 2015. MiWorkspace users should not experience any issues as their web browsers are automatically upgraded.  

For more information, see An Update on the new Google Drive UI.

Improvements in Slides & NEW G+ Collections

posted May 14, 2015, 6:04 AM by Jennifer Mruk

Google has recently included Appear and Disappear to the animation options in Google Slides. Users can also now set the direction for both Fly in and Fly out. For more information on animations, see Animation Improvements in Google Slides.

Google has also recently introduced Google+ Collections. Every collection is a focused set of posts on a particular topic, which provides an easy way for Google+ users to organize their interests. Collections can be shared publicly, privately, or with a custom set of people. Once a collection is created, the user's profile will display a new tab where other people can find and follow collections. For more information on Google+ Collections, see Introducing Google+ Collections, a new way to group posts by topic, and, Find and Follow Collections

UPDATE: Migrate all Scripts away from OAuth Configuration

posted May 13, 2015, 12:40 PM by Jennifer Mruk   [ updated Jun 24, 2015, 9:26 AM ]

All Google APIs (Google Calendar, Google Drive, etc.) stopped supporting OAuth1 (and by extension OAuthConfig) on April 20, 2015. OAuth is the de facto standard for authorization today and used by most modern APIs. To assist with connecting Apps Script to OAuth-protected APIs, Google recently created two new open source libraries: OAuth1 for App Scripts and OAuth2 for App Scripts. This information is fairly technical. Please see Deprecation Reminder: Migrate all Scripts away from OAuth Configuration for details.   

On July 6th, 2015, Google will be shutting down the OAuthConfig class completely. This means that if users have scripts that still use OAuthConfig to connect to APIs, they must will need to update your code to use the OAuth1 for Apps Script library before July 6th, 2015.

Changes to Google Login Page

posted May 13, 2015, 11:59 AM by Jennifer Mruk   [ updated May 13, 2015, 12:01 PM ]

Google has recently updated the Google login page. This update means that the 'username' and 'password' fields will now be on two separate pages. This change is a part of working towards introducing new authentication solutions that complement traditional passwords and is slowly being rolled out over the coming weeks. 

Users will enter only their email address on the first screen and click Next to be taken to another screen to enter their password. Users in the UMICH domain who log in through the Google page will continue to be redirected to U-M's Weblogin page. Keep in mind that logging in through email.umich.edu, drive.umich.edu, and calendar.umich.edu will take you directly to U-M's Weblogin page. 

IMPORTANT UPDATE: Older Versions of Google Apps Sync for Microsoft Outlook

posted Apr 17, 2015, 6:17 AM by Jennifer Mruk

As we communicated in early December, older versions of Google Apps Sync for Microsoft Outlook (GASMO) will stop working on Monday, April 20, 2015! Google has identified users in the UMICH domain that are still using depreciated versions 3.6 or older of GASMO. The Notes sync features in Outlook will stop working on April 20, 2015 unless users upgrade. 

The GASMO software is usually auto-updated as Google releases new versions, however one of the following situations could prevent the auto-update:
  • The Google Update functionality is disabled
  • The GASMO Enterprise MSI is installed, which does not auto-update
  • The GASMO client is failing to auto-update
You can find GASMO version information in the "Add/Remove Programs" list in Windows. Neighborhood IT has contacted users on MiWorkspace machines with outdated versions of GASMO. Users not on MiWorkspace machines should download the latest version of GASMO (3.5.385.1020) immediately. 

End of Life for Moderator

posted Apr 17, 2015, 5:31 AM by Jennifer Mruk

Google has announced the end of life (EOL) for Moderator. Users of Moderator can use Takeout to export their Moderator data. Important dates to note for the EOL for Moderator are below:
  • March 30, 2015 - First day users can download Google Moderator data from Takeout. Your data from past Moderator series will be available in Takeout for at least two years.
  • June 30, 2015 - The last day users can create a new series, ask a question, or vote on a question. For the month of July, Google Moderator will be “read-only.”
  • July 31, 2015 - Moderator’s last day. The site will no longer be available in any form, but users will be able to access data from past Moderator series through our Takeout tool for at least two years.

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