Updates and Announcements


You can now accept questions from the audience when presenting in Google Slides

posted May 19, 2016, 6:08 AM by Amanda Hudeck   [ updated May 19, 2016, 6:48 AM by Rita Girardi ]

Skilled presenters know an interactive presentation can be an effective one. Google Slides has added a new feature allowing your audience to submit questions and vote on them, all while you are presenting! Want to see the feature in action? Check out this video of Google Science Fair winner Shree Bose taking questions from a group of 200 middle school students.


Some things to be aware of:


  • The Slides Q&A feature works on desktop computers, Android mobile devices, and iOS mobile devices.

  • You can only use Slides Q&A if you have edit or comment access to that Slides presentation.

  • Any user in your domain can submit a question. External users can submit questions too, if allowed by your organization.

  • You can use your mouse as a laser pointer in Slides on the web. Choose the laser pointer option in the toolbar and move your mouse. A red laser-like dot will appear on screen!

  • In the iOS app, you can present in a new Hangout or go to a Hangout selected from a meeting on your Calendar.


More information can be found at the Help Center.


M+Google Team


Tip: Did you know? You don’t have to switch to a different application or software to create images for your documents and presentations. You can crop, recolor, and more right in Google Docs and Sheets!

Learn more about Google at the Google Apps Learning Center

Google Calendar Reminders are coming to the web

posted May 11, 2016, 1:54 PM by Amanda Hudeck

Last year, Google launched Reminders in the Google Calendar app for iOS and Android systems. Now, Reminders for Google Calendar on the web are here. With Reminders, you can set a reminder for a specific time and date. To create a reminder, tap or click on a time in the calendar grid, then select “Reminder.”



Reminders carry forward until you mark them as “done” by clicking on the reminder and selecting “Mark as done.”



Please note:

  • Reminders created in the Google app and Keep will show in Google Calendar.

  • Reminders will sync to your Google Calendar Android and iOS apps.

  • Reminders are private and are not viewable, even if your calendar is shared with others.

  • Google Tasks users won’t be prompted to use Reminders. You can enable the feature from the drop-down menu on the Tasks calendar.



M+Google Team


Tip: Did you know? You can set up appointment slots in your calendar that people can book.

Learn more about Google at the Google Apps Learning Center


Google Drive is now supporting web notifications in Chrome

posted May 11, 2016, 5:42 AM by Amanda Hudeck

Want to respond quicker in Google Drive? Drive now supports web notifications in Chrome when files are shared with you, or access to your files is requested. This will help you keep up with what is happening in your Drive. There are a few things you need to be aware of with this new feature:


  • You have to opt-in to turn on notifications.

  • Notifications will only be visible while using Chrome.

  • You can control which notifications you want to receive on a per-device basis.


Watch for a message in the bottom left of your document list with a link to enable the feature.



You can also turn notifications on/off by going to your Drive settings and selecting Notifications. You’ll be given three options to choose from. Pick the types of notifications you want to receive and click Done.


M+Google Team


Tip: Did you know? You can keep all of your team’s information, collateral, and updates in one place with a team site.

Learn more about Google at the Google Apps Learning Center


April Monthly Update

posted May 3, 2016, 6:58 AM by Amanda Hudeck

The monthly M+Google Digest informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. For a list of Core and Non-Core Apps, see the M+Google List of Services page.


Core Apps:

  • The Google Drive Sync app for Mac/PC just got better! Now you can sync only the subfolders you need.

  • Coming soon! You’ll be able to keep your information safe with expiration dates for specific users in Google Drive.

  • Slow scrolling on your Apple device won’t be a problem anymore. Now you can scroll quickly through Google Docs on your iPhone or iPad.

  • Quickly activate link sharing with the “Get sharable link” icon in Drive.

  • New: upload directly to a destination folder with Inline Uploads in Drive for Android.

  • Soon you’ll be able to do more with charts in Google Sheets for Android. New features will allow you to:

    • Add or change a chart’s title.

    • Add or change the titles of a chart’s X and Y axes.

    • Change the color of a series in a chart.

    • Specify where the chart’s legend should be located.

  • Do you have trouble finding time for meetings in Google Calendar on Android? Google will be adding a new feature, called “Find a Time” that will make scheduling meetings much easier and more convenient.

  • Templates and custom Docs will no longer be stored in the Templates gallery. You’ll be able to create a template directly in Google Docs, Sheets, Slides, and Forms. More information about this change will be coming soon!


M+Google Team


Tip: Did you know? You can keep all your drafts in one Drive file - you can revert to earlier versions any time.

Learn more about Google at the Google Apps Learning Center


Want an easier way to read in Google Sheets? Resize the formula bar!

posted Apr 28, 2016, 5:36 AM by Eric Fruth   [ updated Apr 28, 2016, 5:37 AM ]

Coming soon: Working with a spreadsheet can be challenging and you shouldn’t have to struggle to view the cell contents. Google Sheets is introducing a feature that will allow you to resize the formula bar so you can read the entire cell, even if you only have view or comment access.



M+Google Team


Tip: Did you know? With Google Docs, you can see at a glance what’s changed in a document since the last time you opened it.

Learn more about Google at the Google Apps Learning Center

Set Goals! Google Calendar mobile app

posted Apr 22, 2016, 1:04 PM by Eric Fruth

A good mobile calendar should help you make the most of your time. That’s why Google introduced a new feature called Goals in Google Calendar for Android and iPhone. Create a goal, such as “working out”, and the Google Calendar mobile app will help you find the time to meet it. If Goals doesn’t sound like something you want to use, you can simply click “No Thanks” when the new feature prompt appears.


Goals%2Bcreate_FINAL.gif

M+Google Team


Tip: Did you know? You can take back a message you just sent using the Undo Send feature.

Learn more about Google at the Google Apps Learning Center


Collaboration Services at Enriching Scholarship

posted Apr 22, 2016, 8:40 AM by Eric Fruth   [ updated Apr 22, 2016, 8:40 AM ]

The ITS Collaboration Services team is busy preparing nine presentations for Enriching Scholarship, the annual teaching and technology conference from May 2 - 6, 2016. Topics include:

  • Google Mail and Calendaring 101

  • Google Drive and Sites 101

  • Box 101

  • Declutter Your Inbox with Google Mail

  • Securing Your Data In M+Box

  • More Effective Meetings in the Cloud

  • Google and Box Chalk Talk

  • Where Should I Store My Stuff?

  • CTools Project Sites Replacements

Sessions are filling up, so register today!


See you there,

ITS Collaboration Services Team


For help with using M+Google and M+Box, contact the ITS Service Center.

March Monthly Update

posted Apr 5, 2016, 10:05 AM by Eric Fruth

The monthly M+Google Update informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. For a list of Core and Non-Core Apps, see the M+Google List of Services page.


Core Apps:

  • Updated versions of the Google Sheets and Slides apps for Android

  • Change to Mail Service in Apps Script

  • Connect with more people using Google Hangouts video calls

  • Better presentations and collaboration with the latest Google Slides and Docs apps for Android

  • Export Google Docs files as EPUB publications

  • Improved Trash support and folder colors in the Google Drive app for iOS

  • New templates in Google Docs: designed by experts, made for you

  • Reverse sort and instantly edit with your favorite apps in the new Drive app for Android

  • Rich text formatting and instant RSVPs now in the Gmail app for Android

  • Spruce up your spreadsheets and presentations with the latest versions of the Sheets and Slides apps for Android


Non-Core Apps:

  • Employees can view and access their apps from the new User Hub


NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement.


M+Google Team


Tip: Did you know? M+Google accounts have unlimited storage!

Learn more about Google at the Google Apps Learning Center

Permission to See "Free/Busy" on Resource Calendars Includes Ability to Add New Events

posted Mar 18, 2016, 5:30 AM by Eric Fruth


Google recently modified how calendar permissions work for resources (e.g., rooms). Now, anyone who has permission to see if a room is free or busy can also schedule events in that room. We recommend reviewing the calendar permissions for the resources you own. Make sure to only give free/busy access to individuals or groups who should be able to reserve the roomThis is done by unchecking the Share this calendar with others box and adding individuals or groups under Share with specific people.

calendar sharing settings


For more information on calendar sharing and permissions see Google Help or contact the ITS Service Center.  

New outline tool makes navigating Docs quick and easy

posted Mar 16, 2016, 11:35 AM by Eric Fruth

Getting lost in lengthy, complex documents? Google launched an outline tool in Google Docs on the web and Android app. Displayed in a pane to the left of the page, this outline features headers for each section of your document, making it simple to quickly jump from section to section. If you haven’t manually applied headers, Google intelligently detects the logical divisions within your work. You can then edit or remove these headers as necessary.
B12.png
This launch also allows you to move through documents on your Android phone or tablet at super speeds. When you begin scrolling, a small navigation handle will automatically appear. Touching that handle displays the entire document’s structure, allowing you quickly skip from section to section, instead of swiping up and down.
A57.png
To surface an outline in your document, simply click Tools > Document outline in Docs on your computer or select Document outline from the overflow menu on your Android device. Check out the Help Center article for more details.

1-10 of 365