Updates and Announcements


Gmail Will No Longer Support Chrome Version 53 And Below

posted Feb 22, 2017, 10:28 AM by Amanda Hudeck

Starting February 8, 2017, Google began showing a banner at the top of the Gmail interface for those who are still on Google Chrome Browser v53 and below encouraging them to upgrade to the latest version of Chrome (at least version 55). The reason for this is that Chrome Browser v55 contains several important security updates. MiWorkspace computers will auto-update and are running version 56.


What happens if you continue to use Chrome Browser v53 and below?

  • Gmail will continue to function on Chrome Browser v53 and below through the end of the 2017.

  • Gmail will be more vulnerable to security risks and users will not have access to new features and bugfixes.

  • You could be redirected to the basic HTML version of Gmail as early as Dec 2017.

The Collaboration Services Team


Tip: Did you know? You can show more or show less from a community in Google+

Learn more about Google at the G Suite Learning Center


Smarter Meeting Scheduling In Google Calendar

posted Feb 8, 2017, 6:20 AM by Amanda Hudeck

In an effort to make scheduling meetings easier, Google is implementing room suggestions and showing guest timezones in Google Calendar on the web.


Room suggestions - When you create meetings, Calendar will suggest rooms based on you and your guest’s previously used rooms. You can continue to search or browse for other rooms.


Guest time zones - The new “Find a time” tab shows the time of the meeting in the time zone of each guest - if they are different.



More scheduling improvements will be coming throughout 2017.


The Collaboration Services Team


Tip: Did you know? You can get your daily agenda in your inbox?

Learn more about Google at the G Suite Learning Center

U-M Google December 2016 and January 2017 Updates

posted Feb 2, 2017, 12:42 PM by Amanda Hudeck

The monthly U-M Google Updates inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the U-M Google List of Services page.


Core Apps:


Previously Communicated:


Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.


The Collaboration Services Team


Tip: Did you know? You can save time and work faster by using keyboard shortcuts.

Learn more about Google at the G Suite Learning Center


Streamlining Group Chat Creation in Google Hangouts

posted Jan 24, 2017, 9:43 AM by Amanda Hudeck

Last year, Google implemented a change to Hangouts that allows your team to opt-in to a chat, rather than having to invite people one by one. Now Google is improving how you create group chats for projects or teams. You can name your group chats more easily when creating them. Once the group chat has a name, you can create "placeholder" group chats which can be shared with a link.


                  


These improvements will be available in all three Hangouts user interfaces on the web. In Hangouts in Gmail, a "+" button will be next to the contacts list in Hangouts. In hangouts.google.com and in the Chrome extension, you will see a "New conversation" option. By clicking "New group" or "New conversation" you can name the group or start adding members.


The Collaboration Services Team


Tip: Did you know? You can find relevant information from old chats by searching your Hangouts history.

Learn more about Google at the G Suite Learning Center


Gmail Phishing Scam

posted Jan 23, 2017, 6:44 AM by Eric Fruth   [ updated Jan 23, 2017, 6:44 AM ]

You might have seen recent reports in the news about a phishing scam making use of Gmail. This is similar to many common phishing scams, so please exercise caution whenever you are asked to enter your UMICH password. Read Safe Computing's NOTICE: Watch for hard-to-spot GMail phishing scam for full details.


The Collaboration Services Team


Tip: Did you know? You can create email templates for frequently used messages.

Learn more about Google at the G Suite Learning Center

Save Time With New Custom Templates

posted Jan 12, 2017, 11:46 AM by Amanda Hudeck

Hello,


Using templates can make work faster and easier, which is why Google is introducing custom templates in G Suite for Docs, Sheets, Slides, and Forms. Submit files to shared template galleries in the Docs, Sheets, Slides, and Forms home screens for co-workers to adapt and use as needed. These templates will help your team focus less on formatting and more on getting the work done quickly and efficiently. To use a template, go to the Docs, Sheets, Slides, and Forms homepage. There will be a selection of templates available at the top of the screen. Click on the template you want to use. The template will open in a new tab and you can get to work!


To save a file as a template you simply submit files to shared template galleries in the Docs, Sheets, Slides, and Forms home screens. This will allow your co-workers to adapt and use them as needed.



Note: The old templates gallery will be turned off early 2017. This will give you time to transition to the new galleries. A message will be shared in the old gallery letting you know the exact date. It will not take place before February 1, 2017.


The Collaboration Services Team


Tip: Did you know? You can attach discussion items and other files to your events.

Learn more about Google at the G Suite Learning Center


Custom URLs Not Available in New Google Sites

posted Jan 11, 2017, 1:09 PM by Eric Fruth   [ updated Jan 11, 2017, 1:10 PM ]

Custom URLs make it easier for people to remember and find websites. For example, “google.umich.edu” is a custom URL for http://sites.google.com/a/umich.edu/going-google/. Although popular, Google does not allow for custom URLs in the new version of Sites. Additionally, new Google Sites cannot be moved back to the Classic Sites version. The U-M Google team will monitor Google’s progress in this space and let you know if and when Google provides this functionality. If you feel strongly about this feature being missing from the New Sites, we encourage you to provide feedback to Google by selecting Report an Issue from the More Actions (gear icon) drop-down list in Google Sites.


The Collaboration Services Team


Tip: Did you know? You can build a team site to bring all of your resources together.

Learn more about Google at the G Suite Learning Center

Cite Your Sources With Explore in Google Docs

posted Dec 16, 2016, 12:49 PM by Amanda Hudeck

Hello,


Google has announced they are improving on the Explore feature in Google Docs to allow you to cite sources. With the click of a button in Explore in Docs on the web, you can insert citations from the web as footnotes. You can change the formatting of your citation making it easier to use MLA, APA, and Chicago styles. To cite a source, click Explore in the bottom-right of the screen. Enter search text and press Enter/Return. Then click Select citation format and make a style selection, the default is MLA. Then hover over the search result to cite and click Cite as footnote and a footnote is added to the Doc.



The Collaboration Services Team


Tip: Did you know? You can quickly open new documents, spreadsheets, presentations, and forms in your browser.

Learn more about Google at the G Suite Learning Center


Google November Monthly Update

posted Dec 5, 2016, 6:53 AM by Amanda Hudeck

The monthly U-M Google Updates inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the U-M Google List of Services page.


Core Apps:


Previously Communicated:

  • New Sites Goes Live On 11/21 - Google Sites is beginning the transition from classic Sites to a completely new implementation of Sites starting on November 21, 2016 by making the new Sites available.

  • IT4U68: Inbox by Gmail - Are you interested in learning more about Inbox by Gmail? IT4U has provided a webinar,  “IT4U68: The New Inbox by Gmail,” to help you learn more about the Inbox features and how to use them.

Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.


The Collaboration Services Team


Tip: Did you know? You can access stored files without the internet.

Learn more about Google at the G Suite Learning Center


New Google Sites Goes Live on 11/21

posted Nov 11, 2016, 8:33 AM by Amanda Hudeck   [ updated Nov 17, 2016, 7:44 AM by MaryBeth Stuenkel ]

Google Sites is beginning the transition from classic Sites to a completely new implementation of Sites starting on November 21, 2016 by making the new Sites the default option. Google Sites is one of the most popular products offered by Google and with the introduction of the new Sites there will be more options for customization and functionality. Some of the new exciting features include:

  • Drag-and-drop design experience

  • Real-time collaboration

  • Easy access to all your Google Apps content (Drive, Maps, Calendar, etc).

  • New and stylish themes and layouts


Important notes:

  • In  2017, Google will provide and recommend options to migrate your sites from classic Sites to new Sites.

  • Beginning in 2018, Google will send a timeline and instructions regarding the gradual process to shut down classic Sites. The specific date for the shutdown of classic Sites has yet to be set, but Google will inform you at least one year in advance of the shutdown.


If you’re interested in more information about the new Sites, Google has put together a Google Sites Help Center to help with the transition to the new Sites as well as a Learning Center for more information about the new sites.


The Collaboration Services Team


Tip: Did you know? You can keep all of your project information, files, and resources in one place with a project site.

Learn more about Google at the G Suite Learning Center


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