Updates and Announcements


Google November Monthly Update

posted by Amanda Hudeck

The monthly U-M Google Updates inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the U-M Google List of Services page.


Core Apps:


Previously Communicated:

  • New Sites Goes Live On 11/21 - Google Sites is beginning the transition from classic Sites to a completely new implementation of Sites starting on November 21, 2016 by making the new Sites available.

  • IT4U68: Inbox by Gmail - Are you interested in learning more about Inbox by Gmail? IT4U has provided a webinar,  “IT4U68: The New Inbox by Gmail,” to help you learn more about the Inbox features and how to use them.

Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.


The Collaboration Services Team


Tip: Did you know? You can access stored files without the internet.

Learn more about Google at the G Suite Learning Center


New Google Sites Goes Live on 11/21

posted Nov 11, 2016, 8:33 AM by Amanda Hudeck   [ updated Nov 17, 2016, 7:44 AM by MaryBeth Stuenkel ]

Google Sites is beginning the transition from classic Sites to a completely new implementation of Sites starting on November 21, 2016 by making the new Sites the default option. Google Sites is one of the most popular products offered by Google and with the introduction of the new Sites there will be more options for customization and functionality. Some of the new exciting features include:

  • Drag-and-drop design experience

  • Real-time collaboration

  • Easy access to all your Google Apps content (Drive, Maps, Calendar, etc).

  • New and stylish themes and layouts


Important notes:

  • In  2017, Google will provide and recommend options to migrate your sites from classic Sites to new Sites.

  • Beginning in 2018, Google will send a timeline and instructions regarding the gradual process to shut down classic Sites. The specific date for the shutdown of classic Sites has yet to be set, but Google will inform you at least one year in advance of the shutdown.


If you’re interested in more information about the new Sites, Google has put together a Google Sites Help Center to help with the transition to the new Sites as well as a Learning Center for more information about the new sites.


The Collaboration Services Team


Tip: Did you know? You can keep all of your project information, files, and resources in one place with a project site.

Learn more about Google at the G Suite Learning Center


IT4U68: Inbox by Gmail

posted Nov 8, 2016, 9:09 AM by Amanda Hudeck

Are you interested in learning more about Inbox by Gmail? IT4U is presenting “IT4U68: The New Inbox by Gmail” on Thursday, November 10th, 9 - 9:45 a.m. to help you learn more about the Inbox features and how to use them. You’ll learn about how to manage your email more like a task list, how to sort, bundle and mark your emails as complete, and how you can get closer to “Inbox Zero” - an inbox with no email in it!


The Collaboration Services Team


Tip: Did you know? You can undo sending an email within a short period of time?

Learn more about Google at the G Suite Learning Center

U-M Google October Updates

posted Nov 3, 2016, 11:48 AM by Amanda Hudeck

Hello,


The monthly U-M Google Updates inform users about what is happening with Google releases for both Core Apps (Google applications that fall under the G Suite for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. For a list of Core and Non-Core Apps, see the U-M Google List of Services page.


Core Apps:

  • Learn about your co-workers in the context of the Android apps you use every day. When you tap on a profile photo, the information that’s available in the Google UMICH directory will be shown in the new “Directory” card, showing you more information about the person.

  • New! Page numbers are now an option for table of contents. To enable page numbers, select the numbered option when inserting a table of contents from the Insert menu.


Previously Communicated:

  • New ways to reach your goals with G Suite. G Suite (formerly Google Apps) recently introduced new features designed to speed up and simplify the way you work.

  • New way to view email headers. You can now can can see where an email originated by looking at its headers. This includes showing how it got from the sender to the recipient's email servers.

  • Explore in Docs, Sheets, and Slides. Explore is now available in Docs, Sheets, and Slides. Explore uses Google smarts to help you create presentations, spreadsheets, and documents. It’s like having your own researcher, analyst, and designer.


Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.


The Collaboration Services Team


Tip: Did you know? You can pin a post in a community or collection that you own.

Learn more about Google at the Google Apps Learning Center


Email Headers in Gmail

posted Oct 28, 2016, 1:12 PM by Amanda Hudeck

Have you ever wanted to trace an email to see where it came from? In Gmail, you can can see where an email originated by looking at its headers. This includes showing how it got from the sender to the recipient's email servers.


Note: The Copy to clipboard feature includes the content of the message with the headers.

To trace an email in Gmail:

  • Open the email you want to trace

  • Next to Reply, click the Downarrow

  • Click Show original

  • The headers will show in a new window, including fields like authentication results


To trace an email in Inbox by Gmail:

  • Open the email you want to trace

  • Inside the message, click More Show original.

  • The headers will show in a new window.


The Collaboration Services Team


Tip: Did you know? You can drag and drop images and attachments into an email message.

Learn more about Google at the Google Apps Learning Center

New ways to reach your goals with G Suite

posted Oct 21, 2016, 11:45 AM by Eric Fruth

G Suite (formerly Google Apps) recently introduced new features designed to speed up and simplify the way you work.


1. Action Items


To help keep your projects moving, when you type phrases like “Ryan to follow up on the keynote script,” or “Andrea to schedule a weekly check in” on desktop, Docs will suggest an Action Item to assign to the right person, using Natural Language Processing (NLP).



You can also manually assign an Action Item to someone in the Docs, Sheets and Slides desktop and mobile apps by mentioning their name in a comment and checking the new Action Item box. The assignee will get an email notification and see the Action Item(s) highlighted with a blue bar when they open the file.



2. Badges


The next time Action Item assignees visit Docs, Sheets, Slides (or Drive) from their laptops or mobile apps, they’ll see a badge on any files with Action Items assigned to them, plus any unresolved suggestions that others have made to their files.



3. Forms

Launching November 2, G Suite will predict the type of question you’re asking and suggest potential responses for you to choose from.


Let’s say you’re planning an all-day event at the office and need to know which day works best for your team. When you type “What days are you available next week?” Forms will determine that “Checkbox” is the ideal question type, and generate related response options that you can add one by one or all together.



Launching November 9, there will be a new “File upload” question type. Your respondents can now upload files from their computer or Drive — all of which are collected for you in a new Drive folder. Note: This feature is only available in Forms shared within the UMICH domain.



4. Voice commands


G Suite added more ways to format and customize content with commands for changing text color, deleting words, inserting links and comments, plus a number of other ways to format, hands-free.


G Suite gradually rolls out new features to the UMICH domain.


The Collaboration Services Team


Tip: Did you know? you can search for images you’ve stored in Google Drive by describing or naming what's in them

Learn more about Google at the G Suite Learning Center

Explore in Docs, Sheets and Slides makes work a breeze

posted Oct 13, 2016, 11:05 AM by Eric Fruth

Today Google launches Explore in Docs and Slides (Explore is already available in Sheets). It is designed to bring you insights, design tools, and research recommendations. Explore uses Google smarts to help you create presentations, spreadsheets, and documents. It’s like having your own researcher, analyst, and designer.


Sheets

Explore in Sheets helps you decipher your data, whether you’re new to spreadsheets or a formula pro. Just ask Explore—with words, not formulas—to get answers about your data. You can ask questions like “how many students are registered for chemistry?,” “what are the top three careers by income?,” or “what was the total cost of employee benefits last fiscal year?” Explore in Sheets is available on the web, Android, and iOS.



Slides

Explore in Slides helps you polish the design of presentations. As you work, Explore generates design suggestions, based on the content of your slide. Pick a recommendation and apply it with a single click—no cropping, resizing, or reformatting required.



Docs

Explore in Docs helps with researching and writing reports. Whether you’re writing about molecular biology or planning your next team lunch, you’ll get suggestions based on the content in your document. It recommends related topics to learn about, images to insert, and more content to check out. You can also find a related document from Drive or search Google in Explore. It is available on Android, iPhone, or the web.  



Explore is gradually rolling out to the UMICH domain over the next week.


Did you know? You can set an expiration date for file access in Drive.

Learn more at the G Suite Learning Center

U-M Google September Updates

posted Oct 4, 2016, 7:34 AM by Amanda Hudeck

The monthly U-M Google Updates informs campus about what is happening with Google releases for both Core Apps (Google applications that fall under the G Suite* for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. For a list of Core and Non-Core Apps, see the U-M Google List of Services page.


*Google has recently renamed their Google Apps services G Suite.


Core Apps:

  • What you love about Google Search - now for Drive! New features include:

    • Searching faster and with greater ease. Now you can search using Natural Language Processing (NLP), which is a way of saying “search like you talk.” You can type things like “find my budget sheet from last December” and Drive will understand what you mean and give you the option to click for those specific search results. Each query improves Drive’s NLP.

Drive Natural Language Processing

    • Help with spelling. Drive has a new autocorrect feature that suggests corrections to misspelled search items.

    • Updates based on your feedback:

      • You can now split your document into multiple columns in Google Docs. Select Columns in the Format drop-down menu.

      • When you open, convert, and edit non-Google files in Docs, Sheets, and Slides, a copy will be automatically saved for you. View or download the non-google source file in its original format directly from Revision History in Docs, Sheets, and Slides on the web.

  • Your emails are optimized for every screen with responsive design. You will be able to use CSS media queries with Gmail and Inbox by Gmail to check that your message is formatted the way you intended, whether it's viewed on a computer, a phone in portrait mode, or a tablet in landscape mode.

  • Historical GOOGLEFINANCE data is no longer accessible outside of Google Sheets. It will no longer be possible to download or access historical data outside of Sheets using Apps Script or an API.


Previously Communicated:


Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.


The Collaboration Services Team


Tip: Did you know? You can share useful links and notes in the chat window during video calls.

Learn more about Google at the Google Apps Learning Center


Improving Deduplication Flow in Google Drive

posted Sep 28, 2016, 6:47 AM by Amanda Hudeck

In Google Drive you can download a non-native Google file (e.g. MS Office, PDFs, etc) to edit locally, and then re-upload the new version. In the past, this would result in duplicate files (the original and the new one), and finding the latest version was challenging. This is why Google introduced a change in Drive to deduplicate files which were uploaded in this way.


With this new feature, files that have the same filename as an existing file, will be deduplicated, and the old file will be placed in the revision history. This is so that if any mistakes are made, the previous version can be restored. Uploaded folders are merged with folders of the same name.


To prevent the files from being deduplicated, click Keep as separate file once it’s uploaded.



The Collaboration Services Team


Tip: Did you know? You can share content with multiple people using one address.

Learn more about Google at the Google Apps Learning Center


Chrome Apps Phasing Out Win/Mac Support

posted Sep 16, 2016, 12:00 PM by Amanda Hudeck

Google launched Chrome apps three years ago to bridge a gap in web functionality (the same experience as the app launcher on Chromebooks, but for other platforms). Since then, the functionality of an increasing number of these apps is now available on the web, making the Chrome Apps unnecessary.


Google will be removing support for these apps from Chrome on Windows, Mac, and Linux over the next two years. All types of Chrome apps will remain supported and maintained on Chrome OS. Additional enhancements to the Chrome apps platform will apply only to Chrome OS devices, including kiosks. Developers can continue to build Chrome apps (or Android apps) for Chrome OS.


Starting in late 2016, newly-published Chrome apps will only be available to users on Chrome OS. Existing Chrome apps will remain accessible on all platforms, and developers can continue to update them. In the second half of 2017, the Chrome Web Store will no longer show Chrome apps on Windows, Mac, and Linux, but will continue to surface extensions and themes. In early 2018, users on these platforms will no longer be able to load Chrome apps.


The Collaboration Services Team


Tip: Did you know? You can easily view and restore deleted events.

Learn more about Google at the Google Apps Learning Center

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