Updates and Announcements


January Monthly Updates

posted Feb 9, 2016, 11:37 AM by Eric Fruth

The monthly M+Google Digest informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. 

Core Apps: Mail, Calendar, Talk/Hangouts, Drive, Sites, and Contacts

  • A new version of the Google Drive iOS app 

    Peek and pop: Use 3D Touch to preview a file or folder and take common actions before opening or sharing it (iPhone 6s and 6s Plus only).  

    Support for the following new languages: Hindi, Indian English, Canadian French, and Chinese (Hong Kong) 

  • Updated versions of the Google Docs, Sheets, and Slides Android apps:
    • Import and export additional file formats: Import - .txt, .rtf, and .html (in Docs) Export - .docx, .rtf, .pdf, .txt., and .html (from Docs), .xlsx, .pdf, .html, .csv, and .tsv (from Sheets), and .pptx, .pdf, and .txt (from Slides)
    • Open CSV and TSV files in Google Sheets - In the latest version of the Android app for Sheets, you can open, view, and edit spreadsheets that are formatted as .csv or .tsv files.
    • Read from right to left in Google Sheets - If you use a right-to-left language (e.g. Hebrew) in Sheets, you’ll now see an option in the Android app to format your spreadsheet in that same direction. Once enabled, your columns will progress from right to left (starting with “A”), and your row numbers will appear on the right-hand side of your screen.
    • Filter data in Google Sheets - You can now apply new filters to spreadsheets in the Sheets Android app, as well as view and change existing ones. (NOTE: This feature became available in the app’s previous release.)

NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement.


Organize Your Google Drive More Easily

posted Feb 8, 2016, 11:31 AM by Eric Fruth

When looking at Search results or items in the Shared with meRecent, or Starred views in Drive, you’ll now see one of two options in the toolbar at the top of the screen. If the item you’ve selected is not already located in My Drive, you’ll continue to see the option to Add to My Drive. Clicking on that option will add the item to My Drive and then allow you to move it to various folders.

Alternatively, if the item you’ve selected is already in My Drive, you’ll now see an option to Move to, which will make it easy to move that item to a new or different folder via a simpler, clearer workflow.

As an added bonus, you’ll also be able to drag and drop items from your search results to your folders.

In addition to these improvements, Google is making it simpler to organize Drive files when you’re previewing them. For example, if you’re previewing a document that’s not already in My Drive, you’ll now see an option to Add to My Drive in the toolbar at the top of the screen. If you add that item to My Drive (or if you’re previewing an item that’s already located in My Drive), you’ll now be able to quickly and easily move that file to different folders, directly from the preview screen.

Google is gradually rolling this out across the UMICH domain. Learn more on Google Apps Updates.

New Search Experience in Google Drive

posted Jan 13, 2016, 11:36 AM by Jennifer Mruk   [ updated Jan 13, 2016, 11:39 AM ]

Google has announced an update that brings a better and faster search experience to Drive. Users will now have the following ways to find files:
  • Narrow your search to a file type from the search box on Android, iOS, and the web.
  • Open advanced search instantly from the search box.
  • Access recent files or search Drive from the home screen using 3D Touch on iOS. 
  • Search Drive using the iOS search bar without opening the Drive app.
Some behind the scenes improvements include:
  • Search for shared files by file owner using their name or email address.
  • Use advanced search option including: date file was modified, words in file, who shared the file.
We expect to see the new Google Drive search experience in the UMICH domain within the next week. For more information, see Better search experience in Google Drive

Data Ownership in M+Google and M+Box

posted Jan 8, 2016, 8:14 AM by Jennifer Mruk   [ updated Jan 8, 2016, 11:57 AM ]

Did you know that M+Box and M+Google Drive have different ways of handling data ownership and collaboration?


  • M+Box: Data ownership and collaboration settings are based upon who owns the folder in which the data is stored. The entire folder can be moved to another account if the owner changes departments or leaves the university.

  • M+Google: Ownership and the ability to set collaboration permissions is given to the creator of the file. To transfer ownership of files in M+Google, the file’s creator must transfer ownership of each individual file. If a file owner, who is part of a team, changes departments or leaves the university, ownership of the file should be transferred as part of the roll-off process.


If you use M+Box or M+Google for data developed with a university team or department, we recommend requesting a shared account for all work-related documents to ensure the material stays available to the team when individuals move on from the university. To learn more about shared accounts, see Shared Accounts and Shared M+Box Accounts.


If an employee is not able to help with re-assigning ownership of their content after their departure, please contact the User Advocate for assistance. You can also reach out with any questions or open a ticket by contacting the ITS Service Center.


December Monthly Updates

posted Jan 4, 2016, 11:36 AM by MaryBeth Stuenkel

The monthly M+Google Digest informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well.


Core Apps: Mail, Calendar, Talk/Hangouts, Drive, Sites, and Contacts

                
Non-Core Apps: Additional applications that are not Core
  • All Tab in Google Search: The 'web' tab on the Google search results page is now the 'All' tab. This change was made to better reflect that Google search results now return more than web pages such as quick answers, facts, images, videos, news, maps, apps, books, and more.

NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement.


U-M StaffWorks Technology & Best Practice Conference

posted Dec 10, 2015, 6:09 AM by Jennifer Mruk

As an enthusiastic user of Collaboration Tools, please consider presenting a poster and/or speaker session at the U-M StaffWorks Technology and Best Practice Conference on May 11, 2016. If you use technology to improve the way you work or improve a business process that supports the Michigan mission, take the time now to submit a proposal as the deadline is December 21, 2015. This is an opportunity to show off the great work you do.


Though the proposal date is just a little over a week away, the posters and presentations aren't due until spring. Take some time now to present your ideas. Need inspiration? Take a look at examples of presentations from U-M StaffWorks 2013


November Monthly Digest

posted Dec 1, 2015, 10:12 AM by Jennifer Mruk

The monthly M+Google Digest informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well.


Core Apps: Mail, Calendar, Talk/Hangouts, Drive, Sites, and Contacts

  • Smarter Sorting in Google Drive 'Recent' view on the web: Google is releasing changes to the 'Recent' view in Drive that includes removing the current sorting drop-down options (‘Last modified,’ ‘Last modified by me,’ and ‘Last opened by me’) and replaces them with a more "dynamically-generated" view based on the actions of the user.

  • Drag and drop files directly into folders in Google Drive: When on the latest versions of Chrome or Firefox on the web, users can now drag and drop files from their desktop directly into Drive folders or subfolders. 

  • Enhanced commenting, charts, and font functionality in Google Docs and Sheets apps for Android: Collaborators can more easily work together when on the go as they are now able to do the following from their Android mobile device:

    • Add new comments and reply to existing comments. 
    • See comments and suggestions in Print Layout view with the ability to resolve, close, accept, or reject comments and suggestions.
    • Improved functions when creating and editing charts in the Sheets app for Android: 
      • Automatically expands data selections to include immediately surrounding cells when users select a single cell or insert a chart.
      • When a new chart is created, users will now see three recommended chart types based on the data they select.
      • Users can view more than 400 new fonts added to Sheets on the web when they download the latest version of the Sheets app for Android. 
  • Find missing emails more easily in Gmail: Gmail will now search in both the Trash and Spam folders when searching for a missing email. If a match is found, a footer at the bottom of the search results will indicate the match and direct the user to view the message. Gmail will also display a different footer if a search query is too general to return something useful in the search results. 
  • Guest access to Hangouts video calls without a Google account: Guests no longer need a Google account to join a Hangouts video call. Guests without a Google account who have been provided with a video call link by the organizer will be asked to provide their name and request to join the call. Any attendee from the domain organizing the video call can allow the guest to enter the meeting. 

Non-Core Apps: Additional applications that are not Core
  • A simpler, better Google+: Google has rolled out updates to Google+ that include:
    • New redesigned home stream built to be both fast and simple when going through content on the desktop or mobile device.
    • Domain-restricted Communities for organizations to share content and ideas amongst teammates privately.
    • Collections that help keep all related content in one place, making it easier to browse. 
  • New version (v3.8) of Google Apps Sync for Microsoft Outlook (GASMO) now available: The latest version of GASMO, which supports Office 2016 and Windows 10, is now available for download. Auto-updates for existing GASMO users will start in the coming days. 

NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement.


October Monthly Digest

posted Nov 11, 2015, 8:06 AM by Jennifer Mruk

The monthly M+Google Digest informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well.


Core Apps: Mail, Calendar, Talk/Hangouts, Drive, Sites, and Contacts

  • Do more on the go with new features in the Google Docs, Sheets, and Slides Android apps: Google is making it easier to get work done on your mobile device with the latest release, which allows users to:

    • View more content at one time in Sheets: In order to provide users the ability to see more of the screen, toolbars and headers will be hidden when users scroll down or zoom in on a spreadsheet.

    • View existing filters in Sheets: Apply filters to your data in Sheets on the web and those filters will now also appear in the Sheets Android app as well.

    • Paste only values, formatting, and more in Sheets: Paste special feature now also available in Sheets Android app. This feature allows users to copy content and then paste only associated values, formatting, formula, data validation, or conditional formatting.

    • Hyperlink text and shapes in Slides: Users can now insert links and edit existing links in presentations directly from the Slides Android app.

    • User superscripts and subscripts in Docs and Slides: Create superscript and subscript text in the Docs and Slides Android apps with the text formatting palette.

    • Request access to files with the Google Drive Android app: Users now have the ability to request access to Drive content links.

  • Flexible editing and sharing options with the latest version of the Google Drive iOS app: The latest version of the Google Drive iOS app is available and includes the following features:

    • ability to open, edit and save back to Drive using other document editing apps

    • ability to backup and share your photos and videos from the iOS Photo app

  • Sharing on the go with Google Drive: New features for both the Google Drive Android app and the Google Drive iOS app.

    • Sharing notifications (Android and iOS): Users with the Google Drive app can now choose to receive mobile notifications when a Drive Item is shared with them. Users can open the shared file or folder by tapping the notification.

    • Consistent sharing experience across platforms (iOS): Google is implementing a more consistent sharing experience in Drive across platforms.

    • Seamless sharing to people without Google accounts (Android): Google account is no longer needed to view shared files on an Android app.


NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement.


Trash Functionality now in Google Calendar

posted Nov 6, 2015, 7:28 AM by Jennifer Mruk

Users can now view previously deleted events or restore an event they deleted by accident. Newly released Trash functionality for Google Calendar on the web provides an easy way for users to view, permanently delete, or restore individual and recurring deleted calendar events. Users can access Trash from the drop-down menu next to the calendar's name in the "My calendars" section as well as from Calendar Settings.



The Trash functionality is available for both primary calendars and secondary calendars for users with "Make changes and manage sharing" or "Make changes to events" permissions.


Users can expect to see a one-time email notification from Google Calendar explaining the Trash option the next time they delete an event from a calendar.

Google Default Avatar Changes Coming Soon

posted Oct 7, 2015, 1:21 PM by Jennifer Mruk   [ updated Oct 7, 2015, 1:22 PM ]

Google has just announced a change coming to the Google default avatar. Google account owners with Google+ enabled have the ability to add a picture to their account profiles, which helps clarify which account users are logged into. In order to extend that benefit to account owners who have not added a picture to their profile, Google is replacing the default Google account avatar with a custom avatar showing the account owner's first or last initial, depending on the structure of the account owner's name. If initials are not available, a color will be used. 
monogram-01.png
For more detailed information, see Change to default avatar for Google account owners

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