Updates and Announcements

October Monthly Digest

posted Nov 11, 2015, 8:06 AM by Jennifer Mruk

The monthly M+Google Digest informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well.

Core Apps: Mail, Calendar, Talk/Hangouts, Drive, Sites, and Contacts

  • Do more on the go with new features in the Google Docs, Sheets, and Slides Android apps: Google is making it easier to get work done on your mobile device with the latest release, which allows users to:

    • View more content at one time in Sheets: In order to provide users the ability to see more of the screen, toolbars and headers will be hidden when users scroll down or zoom in on a spreadsheet.

    • View existing filters in Sheets: Apply filters to your data in Sheets on the web and those filters will now also appear in the Sheets Android app as well.

    • Paste only values, formatting, and more in Sheets: Paste special feature now also available in Sheets Android app. This feature allows users to copy content and then paste only associated values, formatting, formula, data validation, or conditional formatting.

    • Hyperlink text and shapes in Slides: Users can now insert links and edit existing links in presentations directly from the Slides Android app.

    • User superscripts and subscripts in Docs and Slides: Create superscript and subscript text in the Docs and Slides Android apps with the text formatting palette.

    • Request access to files with the Google Drive Android app: Users now have the ability to request access to Drive content links.

  • Flexible editing and sharing options with the latest version of the Google Drive iOS app: The latest version of the Google Drive iOS app is available and includes the following features:

    • ability to open, edit and save back to Drive using other document editing apps

    • ability to backup and share your photos and videos from the iOS Photo app

  • Sharing on the go with Google Drive: New features for both the Google Drive Android app and the Google Drive iOS app.

    • Sharing notifications (Android and iOS): Users with the Google Drive app can now choose to receive mobile notifications when a Drive Item is shared with them. Users can open the shared file or folder by tapping the notification.

    • Consistent sharing experience across platforms (iOS): Google is implementing a more consistent sharing experience in Drive across platforms.

    • Seamless sharing to people without Google accounts (Android): Google account is no longer needed to view shared files on an Android app.

NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement.

Trash Functionality now in Google Calendar

posted Nov 6, 2015, 7:28 AM by Jennifer Mruk

Users can now view previously deleted events or restore an event they deleted by accident. Newly released Trash functionality for Google Calendar on the web provides an easy way for users to view, permanently delete, or restore individual and recurring deleted calendar events. Users can access Trash from the drop-down menu next to the calendar's name in the "My calendars" section as well as from Calendar Settings.

The Trash functionality is available for both primary calendars and secondary calendars for users with "Make changes and manage sharing" or "Make changes to events" permissions.

Users can expect to see a one-time email notification from Google Calendar explaining the Trash option the next time they delete an event from a calendar.

Google Default Avatar Changes Coming Soon

posted Oct 7, 2015, 1:21 PM by Jennifer Mruk   [ updated Oct 7, 2015, 1:22 PM ]

Google has just announced a change coming to the Google default avatar. Google account owners with Google+ enabled have the ability to add a picture to their account profiles, which helps clarify which account users are logged into. In order to extend that benefit to account owners who have not added a picture to their profile, Google is replacing the default Google account avatar with a custom avatar showing the account owner's first or last initial, depending on the structure of the account owner's name. If initials are not available, a color will be used. 
For more detailed information, see Change to default avatar for Google account owners

EOL for XML Feeds in Google Calendar

posted Oct 7, 2015, 1:08 PM by Jennifer Mruk   [ updated Oct 7, 2015, 1:09 PM ]

As of November 18, 2015, XML feeds will no longer be available in Google Calendar. Going forward, Google Calendar will continue to support the following ways to view your calendars in other applications or websites:

September Monthly Digest

posted Oct 1, 2015, 10:53 AM by Jennifer Mruk

The monthly M+Google Digest informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. 

Core Apps: Mail, Calendar, Talk/Hangouts, Drive, Sites, and Contacts

  • Upcoming Change to Google Calendar: Google is increasing security by changing the main Google Calendar URL from 'www.google.com/calendar' to 'calendar.google.com.' As the previous Calendar URL will redirect to the new URL, impact on users will be minimal. Please note:
    • Some Chrome extensions that depend on the old calendar URL may not work properly if not updated by their developers.
    • Users that have enabled Gentle notifications will need to grant Calendar permissions again for this feature to work. 
    • Apps users parsing the old Calendar URL structure for any custom tools are advised to update to reference the new URL. 
  • Download embedded emails in a message in Gmail: Some third-party email clients can embed a whole message as an attachment. With Google's latest launch, messages in which the original content was set as an attachment can now be viewed both inline and as a downloadable attachment. Note that this new functionality works only for new messages. 
  • Multi-select files for use, quick sharing and more with the latest version of the Google Drive iOS app: The latest version of the Google Drive iOS is being released. New features include:
    • Ability to select multiple files to keep offline, star, or organize
    • Share, rename, or view the details of a file more quickly 
    • Performance improvements 
  • Block and Unsubscribe in Gmail: Google is launching a new Block feature in the Gmail app on Andriod and the web. Future mail from blocked email addressed will be sent directly to Spam. The Unsubscribe option will now be available in the Andriod app. 
  • Presenting on the go and charts made easy in the Google Slides and Sheets Android Apps: With this launch for Google Slides Android app, users can change and preview slides from their phone's lock screen and toggle between a presentation and a video Hangout. This launch also allows Slides Android Apps users to switch to video when presenting to Hangouts. Google Sheets Andriod app users are now able to insert charts and change the chart type from their Andriod app. 
Non-Core Apps: Additional applications that are not Core
NOTE: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement

Google Core Apps in Compliance with Cloud Privacy Standards

posted Sep 30, 2015, 6:55 AM by Jennifer Mruk   [ updated Sep 30, 2015, 7:01 AM ]

Google is furthering its commitment to protecting cloud data by adopting the ISO 27018 privacy standard for Google Apps for Education. The privacy standard applies to Google Core Services only; it does not apply to the additional, Non-Core services. See List of Services and the Sensitive Data Guide for more information on Core and Non-Core services.

ISO 27018 provides guidance for cloud providers on protecting the personally identifiable information of their customers and their customer's users. To ensure that Google Apps for Education is in compliance with ISO 27018, Google engaged with an outside vendor who verified their privacy practices and contractual commitments.

Some examples of how Google Core Services comply with ISO/IEC 27018:2014:

  • Google does not use any user data for advertising
  • Data that users have in Google Apps stays with the user
  • Google provides users with tools to delete and export data
  • Google protects users information from third-party requests
  • Google is transparent about where user data is stored. 

For more detailed information regarding Google's compliance with ISO 27018, please see Google Apps for Work adopts ISO 27018 cloud privacy standard and check out the Google Apps video User Trust & Security.  

Collaboration Tools on Sites Computers

posted Sep 23, 2015, 1:10 PM by Richard Sawoscinski   [ updated Sep 23, 2015, 1:11 PM ]

Did you know you can access your Google Drive and Box accounts on Campus Computing Sites computers? Simply navigate to the desktop and use one of the conveniently placed icons. Double clicking the Google or Box icon on the desktop will launch a browser where you will prompted to login to the service.


MPrint provides easy integration with Google Drive and Box. You can now print directly from either of these services by selecting the Google Drive tab or the Box tab in the “Select a Document” window. If this is your first time using MPrint with Google Drive or Box  you will need to first navigate to https://mprint.umich.edu/account and enable the desired service.

Here is an example of what the MPrint dialog looks like with the Google Drive and the Box service highlighted:mprint2.png

Exciting Additions to Docs, Sheets, Slides and Forms

posted Sep 23, 2015, 6:29 AM by Jennifer Mruk   [ updated Sep 23, 2015, 6:32 AM ]

Google is looking to enhance the users experience by releasing several new features in Google Docs, Sheets, Slides. These features are already being released in the UMICH domain, so keep a look out for the following:
  • Voice typing in Docs: By selecting Voice Typing in the Tools menu, users dictate directly to Docs without the use of a keyboard, both in Chrome on the web and via the Andriod and iOS mobile apps. 
  • See new changes in Docs: Users can now click See new changes at the top of their Google doc, or from the File menu in Docs on the web, for  a quick glance at the latest edits made in the document. 
  • Revamped Google Forms: Google Forms has a new look and feel, and additional functionality including: improved mobile-friendly interface; new themes and color palettes; ability to customize form with photo or logo; buttons to more quickly insert images, GIFS, and videos; as well as responses that now appear in the same window as the form editor. Try out the new Forms here
  • Google Fonts preserved in Microsoft Word and PowerPoint on PCs: Google fonts are now preserved when users download Docs and Slides files in Word and PowerPoint.
  • Explore in Sheets: New feature on the web and in the Android mobile app that analyzes the data in your spreadsheets and automatically creates charts and surfaces insights based on that information. 
  • Partial cell formatting in Sheets: Users on the web and in the Sheets Android mobile app can now select a portion of the characters within a cell in Sheets and apply text formatting to only those selected characters. 
  • Templates in Docs, Sheets, and Slides: Users can select from a variety of pre-designed templates for documents, spreadsheets, and presentations through the Docs, Sheets and Slides home screens. 
  • Themes in Slides: 22 new themes in Slides are now available through the new Theme panel in Slides. Though old themes are no longer available, they will continue to work in any presentations already using them.  
For more detailed information on each new feature, see Do you best work with Google Docs

Events in Google Mail will be automatically added to Google Calendar

posted Sep 15, 2015, 12:11 PM by Jennifer Mruk   [ updated Sep 15, 2015, 5:11 PM by Rita Girardi ]

Google wants to make planning for business trips even easier with a new feature that takes emails with flight, hotel, restaurant, or ticket event information and automatically adds the information to the users Google Calendar. The feature is already being released in the UMICH domain this week and users can expect to see the following notification. 

These calendar events will include details such as flight numbers and check-in times, and will even update automatically if plans change and a new email is received. These events can only be seen by the calendar owner by default.
Calendar owners will be able to:

Share Your Collaboration Story at the Michigan IT Symposium

posted Sep 14, 2015, 1:08 PM by MaryBeth Stuenkel

By now, most of you have hopefully marked your calendars for the Michigan IT Symposium taking place November 23-24. If you have used collaboration tools like Google or Box to build a service, improve a business process, or help solve a user problem, I encourage you to participate in the symposium as a presenter or to submit a poster. Just fill out this brief Presenter Application by September 23.

Interested but not ready to go it alone? The ITS Collaboration Services team is happy to assist if we can, or to talk with you about partnering on a presentation or the development of a poster. Please reply to me directly at maryb@umich.edu if you are interested. Thank you!

MaryBeth Stuenkel

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