Updates and Announcements


Google Backup and Sync

posted by Amanda Hudeck

On June 28th, 2017 Google will be launching Backup and Sync. We ask that you refrain from upgrading to Backup and Sync at this time. Backup and Sync is intended for consumer, non-enterprise Google accounts. Google recommends that enterprise accounts and domains continue to use Drive for Mac/PC until an enterprise-focused solution is implemented in the future. This includes GSuite accounts used by the University of Michigan.

 

The Collaboration Services Team

 

Tip: Did you know? You can see who changed your file and when.

Learn more about Google at the G Suite Learning Center.

New! Built-in Gmail Protections to Combat Malware in Attachments

posted Jun 14, 2017, 7:15 AM by Amanda Hudeck   [ updated Jun 14, 2017, 7:50 AM ]

Google has announced new security features for Gmail customers, which include early phishing detection using machine learning and click-time warnings for malicious links. In addition, Google has updated defenses against malicious attachments. Google will correlate spam signals with attachment and sender heuristics to predict messages containing new and unseen malware variants. These protections enable Gmail to better protect us from zero-day threats, ransomware and polymorphic malware. Along with all these protections, Google blocks use of file types that carry a high potential for security risks including executable and javascript files.

 

Machine learning has helped Gmail achieve more than 99% accuracy in spam detection, and with these new protections, Google is able to reduce your exposure to threats by confidently rejecting hundreds of millions of additional messages every day.

 

These new changes are just the latest in Google’s ongoing work to improve protections to keep ahead of evolving threats. For many years, scammers have tried to use dodgy email attachments to sneak past Google spam filters, and Google has long blocked this potential abuse in a variety of ways, including:

  • Rejecting the message and notifying the sender if Google detects a virus in an email.
  • Preventing you from sending a message with an infected attachment.
  • Preventing you from downloading attachments if Google detects a virus.

The Collaboration Services Team

 

Tip: Did you know? You can get notifications for new email.

Learn more about Google at the G Suite Learning Center.

U-M Google May Summary

posted Jun 7, 2017, 8:18 AM by Amanda Hudeck

The monthly U-M Google Summaries inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the U-M Google List of Services page.


Core Apps:


Previously Communicated:


The Collaboration Services Team


Tip: Did you know? You can create dynamic project plans and schedules.

Learn more about Google at the G Suite Learning Center

Streamlining the Messaging Experience for Android

posted May 24, 2017, 7:16 AM by Eric Fruth

To streamline the classic Hangouts, Google will remove external text messaging functionality in the classic Hangouts app for Android.

Android Messages is the primary place to access SMS and Google is working with carriers and device manufacturers to include Android Messages natively in Android devices. If you are currently using Hangouts to send and receive external text messages on your Android phone, in the next few weeks you’ll see a notification in the classic Hangouts app to switch to another SMS app already on your phone or to download Android Messages if one isn’t available. This will not impact your text message history and all your messages will be accessible in whichever new app you choose.
Note: This change does not impact Google Voice or Project Fi.



The Collaboration Services Team


Tip: Did you know? You can invite people to a group chat in Hangouts?

Learn more about Google at the G Suite Learning Center


An update on the classic Google Sites deprecation timeline

posted May 12, 2017, 12:31 PM by Amanda Hudeck

Hello,


When Google launched the new Google Sites last year, they promised to share more information in 2017 about migrating from the classic version of Sites. Beginning late fall 2017, Google will launch features in classic Sites that will help site owners migrate content to new Sites. Google will announce a firm timeline for the retiring of classic Sites after the migration process is underway for many customers.


Once announced, the schedule will include at least one year of unchanged operation followed by three months of read-only operation. Migration will be possible throughout, including during the read-only phase. When the read-only phase ends, all unmigrated sites will be preserved as an archive. Before retiring the classic Sites, Google will ensure that the new Sites includes several features necessary for team sites, portals, knowledge bases, and intranets.


These will include at least the following:

  • Search a site

  • Restrict access to published sites

  • More granular access to different sections of sites

  • Embed URLs and code in sites

  • Notifications of site updates

  • Create larger sites, including deeper hierarchy

  • Corporate themes

  • More text formatting options

  • Custom web addresses

  • API capabilities


You can find out more information about when these new features and migration tools launch by following the G Suite Updates Blog.


The Collaboration Team


Tip: Did you know? You can group related email with bundles in Gmail Inbox.

Learn more about Google at the G Suite Learning Center

Making email safer with anti-phishing security checks in Gmail on Android

posted May 10, 2017, 12:18 PM by Amanda Hudeck

Google has introduced a new security feature in Gmail on Android to help keep email safe. Now, when you click on a suspicious link in a message, Gmail shows a warning prompt to help keep your account safe. Here is what you’ll see:




While not all email will be dangerous, we encourage you to be careful clicking on links in messages that you are unsure about. With this update, you’ll have another tool to make these kinds of decisions.


The Collaboration Services Team


Tip: Did you know? You can update files on the go!

Learn more about Google at the G Suite Learning Center


U-M Google April Summary

posted May 3, 2017, 8:16 AM by Amanda Hudeck

Hello,


The monthly U-M Google Summaries inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the U-M Google List of Services page.


Core Apps:


Previously Communicated:


Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.


The Collaboration Services Team


Tip: Did you know? You can keep track of how people use your site and make data-driven business decisions with Google Analytics.

Learn more about Google at the G Suite Learning Center


U-M Box and U-M Google at Enriching Scholarship

posted Apr 25, 2017, 8:26 AM by Eric Fruth   [ updated Apr 25, 2017, 8:27 AM ]

Each year the Collaboration Services team participates in Enriching Scholarship hosted by the Teaching and Technology Collaborative. This year we’re preparing four sessions. Please register and join us when you can! Even if there is a waitlist, register in case others drop a session.

Our sessions are:

We look forward to seeing you there!!


The Collaboration Services Team


Tip: Did you know? Turn on the Document Outline tool to display a navigation list of your document.

Learn more about Google at the G Suite Learning Center

Calendar Events Generated From Gmail

posted Apr 21, 2017, 9:45 AM by Amanda Hudeck

Hello,


You might have noticed that sometimes Google Calendar automatically adds events triggered by your Gmail. The default behavior for Google is to scan incoming mail for events that it thinks can be added your calendar. If you search your mail for <EVENT TITLE>, you will find the email that triggered the creation of the Calendar event. You may need to include Trash in your search, if you've deleted it.


If this hasn’t yet happened to you, the first time an event gets added to your calendar automatically, you will get a notification from Google alerting you and giving instructions for turning off the feature. It will have a subject line similar to this:


Subject: An event from Gmail has been added to your Google Calendar


It is possible that the first time this happened it was something you wanted to go on the calendar and did not turn the feature off. You can turn this feature off at any time. However, if you do, all past events added from Gmail will be removed from your calendar. If you turn this setting back on, only events in the future will be added. Here is how you can turn this feature off:


  • Open Google Calendar.

  • In the top right, click Settings (gear icon) and then select Settings.

  • Navigate to Events from Gmail and deselect Add automatically.

  • Navigate to the top or bottom of the page and click Save.


The Collaboration Services Team


Tip: Did you know? You can let someone else manage your event.

Learn more about Google at the G Suite Learning Center


Convert text to all CAPS and more in Google Docs!

posted Apr 12, 2017, 12:43 PM by Amanda Hudeck

Capitalizing a large portion of text or a long title can be a pain. Doing the opposite—converting capital letters to lowercase—is equally tedious. Google is making those tasks quick and easy in Google Docs on the web by introducing new case types.


To use one of these new case types, choose Capitalization from the Format menu in Docs, and select one of the following:

  • lowercase, to make all the letters in your selection lowercase.

  • UPPERCASE, to capitalize all the letters in your selection.

  • Title Case, to capitalize the first letter of each word in your selection.


This feature allows you to spend less time formatting and more time on the things that matter, like strategizing, collaborating, and developing new ideas. These new options will be rolling out slowly throughout the University of Michigan domain.


The Collaboration Services Team


Tip: Did you know? You can create automatic outlines in Docs.

Learn more about Google at the G Suite Learning Center

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