Expiration of User Accounts
Office of Technology - Originally Published 05/20/2010
For security purposes as well as licensing/cost issues, the Office of Technology takes action to expire and delete unused accounts. The following list indicates the types of accounts and their schedules for expiration and deletion:
Regular, Full Time Faculty = No expiration date. Upon employee separation from the University, Supervisory Access procedures take effect.
Adjunct Faculty = Expires 9/30 each year.
Regular, Full Time Staff = No expiration date. Upon employee separation from the University, Supervisory Access procedures take effect.
Temporary Staff = Expire 5/31 each year.
Graduate Assistants = Expire 5/31 each year.
Student Workers = Expire 5/31 each year.
Emeriti = Expire on 6/30 three years after current year of retirement. Example: Retire 4/9/15, Account expires on 6/30/18.
External/Vendor = Expire 9/30 each year.
Volunteer = Expire 9/30 each year.
NOTE: Supervisors may request the expiration/deletion of accounts at any time, and should do so when an employee separates from the University before their account is scheduled to expire. For example, if a student worker is expected to return for the Spring semester, but does not, his/her supervisor should submit an Computer Account Request Form to expire the account before the standard May 31 expiration date.