How do I get started as a Group Manager? What levels of user access are available? What security configurations are available to the group? How do I access the Group management options? When do I need a message footer? How do I invite members? How do I add members without requiring them to accept an invitation? How do I remove members from the group? Can’t I unsubscribe more than one member at a time? I want my group to be very private. How do I do that? Can I delete my group? Can I change the appearance of my group? Can I change my group's information? Can my group have more than one manager? I accidentally deleted myself as manager. How do I get back my privileges? Who can be a member of a group? Can I invite a person who does not have a uah.edu account? Is there a maximum limit of members a group can have? Why are my members listed as non-verified? What is a pending member? How do I remove a post in my group? Can I control who can post in my group? What if I want to restrict a member from posting? Can I moderate postings in my group? How do I release moderated messages?
How do I get started as a Group Manager?
There are three levels of user in groups:
Managers and the Google Administrator have some control over the security configuration of the group. The following Google Group configurations are set at the domain level:
A group manager has many options for configuring the Group. Under Group Settings the Group manager has access to the following tabs:
General -- Modify the Title of the group and the Description. You can also associate the Group with a web site address. It is not possible to edit the email address or web address of the Group.
Access --
Note: There can be a 6 hour waiting period before the Group is listed in the Directory.
Note: The Google Administrator has to make this change for you.
Appearance – Add a picture to your Group, select a new look, or change fonts and colors individually.
Navigation – Change the label of Discussions or Members, or hide the navigation menu option for either. If one of these menu options is hidden, you can show it from this tab.
Email Delivery –
Advanced – Change the default language or set the default font to use a fixed width font. Saved changes do not take effect immediately. Fonts can be changed by the viewer to either Fixed Font or Proportional text using the Options when viewing a post, or by using More Options on a specific post. If you need to delete the group or discontinue active posting, contact OIT.
Spam Control – Determine how spam is handled or turn on forgery detection.
Login to Google Apps. Select Groups from the more menu. Under My Groups are all the Groups you belong to. A Manage optiondisplys next to each group you manage. Click manage to access the Management Tasks option. To the right you can also select from Group Settings which may not require modification after you set up the group, and Invite members which will be used to add new members.
Under Group Settings you can set text that will appear in a lighter color at the bottom of every posting to the Group. If you are managing a Group in which membership is optional then you should have a footer that includes instructions on how to leave the group and (optionally) how to contact the Group Manager to report problems. Without this information, there is a chance of someone reporting unwanted messages (ie, spam). If you have a lot of outside addresses or members who use Outlook you will want to consider a footer for your group with owner contact info and unsubscribe information. To edit the footer, click on Group Settings then Email Delivery.
Note: Please be careful if you choose Add members directly, you have to make sure you are only adding people that you know. If you add many members at a time, you need to be approved by Google. Since you are inside the UAH domain, this usually occurs instantaneously, but a notification is still displayed.
Warning: Using the Add member directly feature for sending unwanted email can result in your account being revoked.
Open the Management tasks page. Click to check the box next to the member's name. At the top under Actions, select "Remove from group."
Yes. Open the Management tasks page. Use the checkboxes to determine who you want to remove from the group. At the top under Actions, select "Remove from group." The selected members will be unsubscribed.
In Settings on the left side panel, make the following selections.
In Information on the left side panel, make the following selections.
You must submit a request for a group to be deleted. The request must come from the Manager of the group and a reason why you want the group to be removed/deleted.
You can add a Welcome Message to the top of the group's homepage. To do this, click "Add welcome message" on the group's homepage above the posts. Add information and edit it as desired. Click Save.
Managers can only change the Group name and Description. Your Group address cannot be changed. You can also add your group’s website if you have one.
To change information, click the Manage button on your group's homepage. In Information on the left side panel, click "General information." Update fields and click Save.
Yes, your group can have more than one manager.
Note: This person will have the same rights as you so be careful who you grant this membership role.
If you have a co-manager, ask them to grant you the Managers role. If you manage the group by yourself, contact OIT.
You can invite anyone. A group can also be part of another group. For more information about nested groups, view the Google topic "Add a group to another group."
Yes, you can invite a person outside our domain (uah.edu) to be part of your group. However, you need to either specify that you are including members of this type at the time your group is created or contact the Google Administrator to allow this option. Also, remember that a non-uah.edu member cannot access the group’s web page. If you are inviting members from outside the group, then you should always include a footer so that the member can unsubscribe.
No, there is no limit to number of members a group can have. Google has strict policies on spam and in their public groups they limit the number of addresses that can be added at a time to prevent the possibility of spam groups. They appear to relax the standard in Google Groups for Google Apps. It is possible to create a group that includes everyone in the UAH domain, and it is possible to add many uah.edu addresses directly. Non-uah.edu emails can be invited to join separately if permitted by the group manager. Why are my members listed as non-verified?
This means that either they haven't verified their accounts (New e-mail accounts) or that they have not accepted your invitation.
A pending member can either be:
Only the Manager can remove a post in a group. To do so, check the box next to the post. At the top of the page under Actions, click Delete.
Yes, as long as you are the Manager of the group. To control who can post, click on the Manage button on your group's homepage. Under Permissions in the left side panel click Posting permissions. Next to "Post," select managers, members, UAH members, or anyone to post. Click Save.
To restrict a member from posting, click on the Manage button on the group's homepage. Check the box next to the member you would like to restrict. At the top of the page under Actions, click Set posting permission and select "Override - Disallow posting."
Yes you can. To control postings, click on the Manage button on the group's homepage. Under Settings in the left side panel, click Moderation. Check "Moderate all messages to the group." Click Save.
|
|
Apps Learning Center > Groups >
Google Groups FAQs for Managers |