"Examinations and Proctors" contains the following main sections:
Many online courses (primarily undergraduate courses) require
you to take proctored midterm and final examinations. These exams are
administered either as online exams using the College's Online Proctor
Service or as pen-and-paper exams taken at an approved exam site under
the supervision of an approved proctor.
Exams are an important part of your final grade, typically counting for as much as 50 percent of your grade in an online course. (Note: Exam requirements and grading weights vary from course to course. Please consult the "Grading and Evaluation" section in the Syllabus. To receive credit for an online course, you must earn a grade of C or higher in area of study and graduate courses or D or higher in nonarea of study courses, based on the weighted average of all assigned coursework. Graduate students must maintain a B average to remain in good academic standing.)
Course exams usually have a time limit of two to three hours. Exams may contain objective questions (multiple choice, true-false, matching, etc.), short essay questions, long essay questions, or a combination of these types of questions. For clarification about what will be covered on the exam, contact your mentor and check your online course Syllabus.
All exams are closed-book and closed-notes unless otherwise stated in your course. For proctored pen-and-paper exams taken at an exam site, the inside cover of the examination booklet will also indicate whether study materials are allowed during your exams.
Although some courses allow you to use a textbook during proctored examinations, you will not be allowed to use any other sources of information, whether hard copy or electronic, during the examination. Unless otherwise stated, you may not take a laptop, tablet, smartphone, or any other type of computer or computing device, electronic-communications, playback, or recording device with you to an examination.
If you are found using unauthorized materials during the exam, you will receive an F on the test. In addition, any attempt to copy or remove from the test site information contained on the test will result in a failing test grade. Such actions may possibly warrant action by the College's Ethics Committee as well.
Online exams at Thomas Edison State College are administered through the Examinations section of the course Web site. Unless stated otherwise in your course, all online midterm and final exams are proctored exams that can be taken using the College's Online Proctor Service.
The Online Proctor Service (OPS) offers you the convenience of taking exams from your home computer. Through this service, you no longer need to travel to an approved proctor
site to take tests. To use OPS you will need a webcam, a computer with a
microphone and speakers, and a reliable high-speed Internet connection.
If You Are on Extension
If there is reason to suspect that you were cheating in any way, you run the risk of being given a failing grade in this course. You will therefore also run the risk of incurring the financial burden of having the costs of the course recouped from your paycheck.
The College also reserves the right to submit essay answers (where required) to a checking service to check for plagiarism. If plagiarism is detected, you will also be given a failing grade.
You may choose to take a pen-and-paper version of any test offered through OPS by submitting a "Proctor Request Form" (see the General Information area of the course Web site under Administrative Forms) to the Office of Test Administration (OTA) by the first week of the semester. Submitting a "Proctor Request Form" signifies that you will be taking all exams for that course in the pen-and-paper format. Once OTA receives your "Proctor Request Form" and sends you a confirmation, your pen-and-paper exam(s) will be mailed to your approved proctor according to the scheduled test weeks.
If you are taking an on-site, pen-and-paper exam, you are required to select a proctor who meets the College's guidelines (see below) and to submit a "Proctor Request Form" by the end of the first week of the semester so that OTA knows where to mail your exam. You must submit this form at the beginning of each new semester for each course in which you are registered. Even if you are using the same proctor for multiple semesters, you must submit the form at the start of the new semester if you plan to take the pen-and-paper version of the exam(s). Otherwise, your exam(s) will not be mailed out. You will receive e-mail notification when your proctor has been approved. If you are late in sending in the "Proctor Request Form," the mailing of your exam(s) will also be late.
Proctors are not aware of your semester deadlines, so make sure you complete all required exams by the last day of the semester. If you cannot take a scheduled examination—or if you have filed for a course extension—you must notify your proctor immediately. Proctors are required to return your exam to the College if it has not been administered within thirty days of receipt.
If you have been granted an extension, OTA will not mail out your exam on any type of schedule. You must send OTA an e-mail at firstname.lastname@example.org three weeks before your desired test date to request that the exam be mailed to your proctor. The Office of Test Administration cannot guarantee that the exam will arrive on time if you do not provide a three-week lead time in making the request. Again, proctors are not aware of extension deadlines, so you must be sure to take all required exams by the last day of the extension.
Make sure you are ready to complete the test when you arrive on test day, because once the exam seal is broken, you will be graded on the work completed. Examinations may not be retaken. For pen-and-paper exams, please be sure to review the exam cover carefully before you break the exam seal to verify that you have the correct test for the course in which you are enrolled. If this information is not accurate, immediately notify your proctor so that OTA can be alerted. Your proctor will then be provided with instructions.
Nonmilitary students have two principal options for selecting a proctor for pen-and-paper exams:
Option A: Select a Proctor at a Site
Near Your Home or Place of Work
Note: We do not send exams to employers, coworkers, corporate training offices, members of the clergy, family members, or friends.
Be sure to verify that your proctor is available during the designated test week. Once the proctor is approved, the exam will be mailed from Thomas Edison State College two weeks before the official test week. Call your proctor the week before the official test week to confirm delivery of the examination(s) and to set up a specific test date. Never travel to your test site unless you have confirmed that your test is there. Unless you have received an official course extension, all exams and assignments must be submitted by the last day of the semester.
If you select Option A, there are three steps to complete:
Option B: Take the Test at Thomas
Edison State College in Trenton, NJ
Requesting a Proctor (Military Students)
Military students can take examinations
using a proctor who meets the guidelines discussed below. The College must first
approve the proctor before any examinations can be mailed or
Acceptable proctors for military students include:
Unacceptable proctors include coworkers, direct or immediate supervisors, family members, friends, and medical staff at hospitals, medical centers, and clinics.
Students serving at remote or isolated
postings should make every effort to find a proctor outside of their direct
reporting chain. If this is not possible, contact the office of Test
Administration at email@example.com.
Requesting a Proctor
Once we have your "Proctor Request Form," your exam will be mailed from Thomas Edison State College two weeks before the official test week. Contact your proctor the week before the official test week to confirm delivery of the test and to reserve a seat at your education center on your specified test date. You must complete all assignments and exams by the last day of the semester unless you have been granted an official course extension.
If you are deployed and want to continue with your course at your new location, please submit the "Proctor Request Form" in the same way as described above. Students who are deployed are eligible for course extensions if they complete a "Request for Extension" form and provide a copy of their deployment orders. If you are deployed but opt to wait until your return to finish the course, simply notify your base proctor that you will be taking the test when you return. This is possible only if you have received an official course extension. No exams will be administered after the last day of the semester unless an official course extension has been granted.