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Student Course Request Entry

posted Jan 12, 2009, 10:25 AM by Lawrence Esplin

Once student course request pages for each grade level in the school are completed, students and parents or guardians can use Parent Access to enter requests.

Student Course Requests may also be entered via PowerScheduler, either individually or for a group of students.

Course requests entered in PowerScheduler appear on the student's Requests Modify Future and Requests View Future pages on the live-side (the live-side is defined as the PowerSchool interface outside of PowerScheduler).

After the initial requests are made in PowerSchool or in PowerScheduler, future course requests can be modified or deleted via PowerScheduler.

PowerScheduler prioritizes Alernate Course Requests in the following order:

  • Associated Alternate course for a request
  • Individual course requests with the Alternate checkbox selected
  • Global course substitutions made on the Course Information page

Any request with an Alternate Group Code of "E" (the only acceptable group code) can be replaced with any requests selected as "Alternate" according to PowerScheduler's priority for scheduling alternates.

Activate the Student Request Forms

  1. On the Start Page, select PowerScheduler from the main menu.
  2. Under Requesting, select Screen Setup from the PowerScheduler menu. The available grade levels display.
  3. Click the name of a grade level. The [grade level] Request Screen Setup page appears.

    Note: The selected grade level is the grade level for the future year. For example, to activate the course request page for students who will be in tenth grade next year, select Grade 10.
  4. Select the box "This grade may register for classes."
  5. Click Submit. The [grade level] Request Screen Setup appears.

Enter Requests in the Scheduling Area

In addition to the Requests Modify Future page in PowerSchool, you can use PowerScheduler to enter student course requests for a future school year. The school year is determined by the setting on the Set Schedule Year page at PowerScheduler > Functions > Set Schedule Year.

  1. On the Start Page, select PowerScheduler from the main menu.
  2. Under Resources, select Students from the PowerScheduler menu. The Scheduling page appears.
  3. Select the students you want to work with. Only those students whose schedule preferences have been entered will be available for scheduling in PowerScheduler.

    Some Selection examples are:

    • Click a number to select all students in a particular grade level.
    • Click M or F to select all Male or all Female students.
    • Click All or the magnifying glass to select all students currently marked to be scheduled.
    • Enter a search string in the field provided to select students by another identifying record entry.
  4. Click "Select these students" so that the names appear in the Students menu.
  5. Select Requests from the pull-down menu.
  6. Click a student's name to view his or her Requests page.
  7. Click New. The Edit Course Request [student name] page appears.
  8. Click Associate and select the name of the course(s) from the displayed list. Press and hold Command (Mac) or Control (Windows) to make multiple selections.
  9. Click Submit. The Requests page will appear
  10. Click Submit. The Requests page appears.
Enter Student Requests by Course

If you are working with a course and want to enter student requests for that course, use the Requests function for the course.

  1. On the Start Page, select PowerScheduler from the main menu.
  2. Under Resources, select Courses from the PowerScheduler menu. The courses menu appears.
  3. Select Requests from the pull-down menu.
  4. Click the name of the course for which you want to define course requests. The [Course Name] Requests page will appear.
  5. Click New. The Edit Course Request: [Course Name] page appears.
  6. Click Submit. The [Course Name] Requests page will appear.

Edit Student Course Requests

  1. On the start page, select PowerScheduler from the main menu.
  2. Under Resources, select Students from the PowerScheduler menu. The Scheduling page will appear.
  3. Select the students you want to work with.
  4. Click "Select these students" so that their names appear in the students menu.
  5. Select Requests from the pull-down menu.
  6. Click a student's name to view his or her Requests page.
  7. Click Submit. The Requests page will appear.

Delete Student Course Requests

  1. On the start page, select PowerScheduler from the main menu.
  2. Under Resources, select Students from the PowerScheduler menu. The Scheduling page will appear.
  3. Select the students you want to work with.
  4. Click "Select these students" so that their names appear in the students menu.
  5. Select Requests from the pull-down menu.
  6. Click a student's name to view his or her Requests page.
  7. Select the Delete checkbox in the row of each course request you want to delete.
  8. Click Delete Requests. The Requests page will appear.

Mass Assign Student Course Requests

It is possible that an entire grade level or group of students will need to request the same course or courses. If this is the case, you have the option of mass assigning course requests to these students.

  1. On the start page, select PowerScheduler from the main menu.
  2. Under Resources, select Students from the PowerScheduler menu. The Scheduling page appears.
  3. Select the students you want to work with.
  4. On the Selected Students page, click Functions. The Scheduling Functions page will appear.
  5. Click Mass Add Requests. The Mass Add Requests page will appear:
  6. Click Submit. The Changes Recorded page appears.

Mass Delete Student Course Requests

After student course requests have been entered, you may find that due to a data entry error, an entire group of students was assigned to the wrong course. Alternatively, perhaps there is not enough money in the budget to hold a particular course next year. In these and other similar situations, you have the option of mass deleting student course requests.

  1. On the start page, select PowerScheduler from the main menu.
  2. Under Resources, select Students from the PowerScheduler menu. The Scheduling page will appear.
  3. Select the students you want to work with.
  4. On the Selected Students page, click Functions. The Scheduling Functions page will appear:
  5. Click Mass Delete Requests. The Mass Delete Requests page will appear.
  6. Click Submit. The Changes Recorded page appears.
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