Instead of the Outlook client you will have access to email via the Gmail web interface which will allow you to access all the features of the new service. The ADVANTAGES are:
Labels are the Gmail equivalent of folders in your Outlook/Exchange. The ADVANTAGES are:
Follow the instructions on how to migrate your personal folders.
Files can be shared through TCData shared network drive (I.E., G: or H: drives). You will also be able to send emails to TC Distribution groups.
You will need to recreate the rules Here is what you need to do
If you have categorized your messages as high importance, these setting will be lost. You will still be able to give priority to your messages using the "star" feature in Gmail. See how this can be done
You will need to recreate your signatures. Here is how you do it
If you need to send attachments you need to be aware that the maximun size is 25MB
If you have additional POP/IMAP accounts within Outlook, you will still have access via your Outlook client. Keep in mind, you can open Outlook, and you will have access to these additional email accounts outside of your TC Exchange, in addition to your existing TC Exchange Inbox, but the TC Inbox will no longer be able to send or receive TC Exchange emails once you have migrated to Gmail.
If you migrate your Exchange account to TCGmail keep in mind that you will loose access to any shared email and calendar accounts that have not migrated to TCGmail yet. You will regain access once the shared account has been migrated to TCGmail.
Instead of the "Out Of Office" feature you will have the "Vacation Responder". Here are the instructions on how to set up your "Vacation Responder," which is similar to the Exchange "Out of Office".
Google Calendar does not include the choice to specify optional attendees. As a workaround, you can indicate which attendees are optional in the Description field.
At this time Google Calendar does not support file attachments. To provide a file to meeting invitees, you can use any of the following methods:
You will not be able to add rich content to your events but you will be able to add a URL. Here is how you do it
Category assignments: Gmail doesn't have a feature equivalent to Outlook categories, so any categories you assign to a message in Outlook don't appear in Gmail, calendar or contacts. There is also no ability to have Calendar Attachments
To learn more about Contacts see Contacts Basics.
Notes will be in text format only and notes that are larger than 16KB will be truncated.
Flagged messages in Outlook are starred in Gmail. But follow-up dates or reminders associated with a flag don't appear in Gmail (since Google stars don't have these features).
Google contacts does not support this feature yet.
Access to a TC available contact list as previously accessed via “Outlook Address Book” will not be available. Options for this access are being worked on.
Be aware that your existing notes or tasks and RSS feeds in Outlook/Exchange will not be migrated to the new Gmail system.