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Share (Pod)

As a host or presenter, you can use screen sharing to collaborate with your colleagues on a variety of documents, regardless of differences in operating system or installed software. For example, you can display the contents of a document, demonstrate an action within an application, or share a presentation that is running on your computer. While screen sharing, you can also pause the currently shared item and then annotate or draw on it using one of several annotation tools.

Share pod example

  • The first time you share your screen, you are prompted to install the Adobe Acrobat Connect Add‑in. The add‑in is a version of Flash Player with additional features that allow hosts and presenters to share their screens.
  • When you share your computer screen, actions you take in the shared region are visible to all attendees in the meeting. Viewers can follow the progress of your pointer as you move it across your screen.
  • There are three ways you can share your screen:
Desktop
When you share your entire desktop, attendees see everything that happens on your computer screen, including e‑mail pop‑ups, alerts, and all visible windows and applications. This option is best when your demonstration involves several applications and windows, or when the areas you want to share are layered on top of each other. You can pause a shared desktop and annotate everything that is currently visible.
Application
If you choose this option, you can select from a list of applications currently running on your computer. Only the applications you select will be visible to attendees (along with any windows associated with the applications). Use this option if you want to demonstrate functionality or share documents that can be opened in one or more applications.
Window
If you choose this option, you can select from a list of windows currently open on your computer. Only the windows you select will be visible to attendees. Use this option if you want to share or annotate only the information that appears in one or more windows.
Note: If you share control of your screen while sharing the entire desktop, the person controlling your screen also has access to your entire computer system. Sharing only an application or window is a more secure way to share information, as it limits what attendees can see or access.
  • When you are sharing windows or applications, the regions that you share must be visible on your desktop in order to be visible in the Share pod to other attendees. If you are sharing a window or application, and a window you are not sharing covers it, the overlapped area will appear as a blue cross-hatched pattern in the Share pod.
  1. In a meeting room, do one of the following:

    Click Share My Screen in the middle of the Share pod.

    Select Meeting > Share My Computer Screen.
    Note: If you do not have a supported version of the Adobe Acrobat Connect Add‑in, a dialog box asks whether you want to install it. The add‑in supports screen sharing. Click Allow to download the add‑in.
  2. In the Start Screen Sharing dialog box, do one of the following:

    Select Desktop to share your entire desktop. If you have more than one monitor connected to your computer, a desktop appears for each monitor. Choose the desktop that you want to share.

    Select Windows to share one or more windows that are open on your computer. Choose the windows that you want to share.

    Select Applications to share one or more applications that are running on your computer. Choose the applications that you want to share.
  3. Click the Share button.
  • To stop screen sharing do one of the following:
  1. In the taskbar (Windows) or icon bar (Mac OS), click the Adobe Acrobat Connect icon  and select Stop Screen Sharing.

  2. At the top of a shared window or application, click the red Stop Sharing button.

  3. At the bottom of the Share pod, click Stop Sharing.
  • A host or presenter can maximize the Share pod to the full size of the meeting room for all attendees. This will cover, but not close, the other pods in the room.
  1. To enlarge a pod so that it fills the entire meeting room window, click Maximize  in the upper-right corner of the pod.
  2. To return the pod to its original size, click Restore Pod .
  • While screen sharing, you can pass control of the shared desktop, window, or application to the host or to another presenter. The host or presenter must request control, and you see a request message in the lower-right corner of the meeting room window that you can accept or decline. The owner of the shared screen can take back control at any time.

Click the Request Control button in the lower-left corner of your Share pod.

If the request is accepted, a message informs you that you have been granted control of the screen. The Request Control button becomes a Release Control button. You can now take control of the shared screen.

Click the Release Control button in the lower-left corner of the Share pod to return control of the shared screen to the original presenter.

If you are the owner of a shared screen that another attendee is controlling, you can take back control of it at any time.

If you are sharing your entire desktop, click the Acrobat Connect Add‑in icon in the system tray (Windows) or icon bar (Macintosh), and select Stop Control.
Click Pod Options  in the lower-right corner of the Share pod and select Stop Control.
  • While a screen is being shared, additional tools appear along the bottom of the Share pod:

Attendees can use the zoom tool to view the shared content at actual size or scale it to fit the size of their Share pods.

A host or presenter can click a button to request control of the shared screen or click Pod Options to change display settings.

The person currently screen sharing can click a button to stop sharing, click Pod Options to change display settings, and click the Adobe Acrobat Connect icon in the taskbar (Windows) or icon bar (Mac OS) to access commands such as Pause And Annotate, Choose Window To Share, and Stop Control.
  • While sharing your screen, you can pause the shared region so that you can annotate or draw on it.
In the taskbar (Windows) or icon bar (Mac OS), click the Adobe Acrobat Connect icon  and select Pause And Annotate.
  1. The shared screen is displayed in the Share pod, along with a set of annotation tools.
  2. Use the annotation tools to mark up the shared screen. For example, you can add arrows, shapes, stamps, and text comments.
  3. To print a copy of the shared region along with the annotations, click the Print tool .
  4. When you finish annotating the shared screen, click the Resume button.
  5. The annotations and annotation tools are removed, and your screen continues to be shared as it was before you started annotating.