The Academy's policies and procedures regarding a leave of absence or withdrawal are outlined in the Student Handbook. Applications for either a leave of absence or withdrawal must be submitted to the Registrar for processing. Please download the appropriate form below for details and instructions.Withdrawal
Leave of Absence
A leave of absence may be granted for a period up to one year. Requests for non-medical leave (for personal or professional matters) must be submitted to the Registrar before the end of the semester preceding that of the intended leave and approved by the Faculty Committee. A formal notice of return must be received by the Registrar before the end of the semester immediately preceding return to the Academy. Students on a personal leave of absence are not eligible for financial aid, including loans, and are not permitted use of Academy facilities. Students who must interrupt study because of illness may be granted a medical leave of absence with the approval of the Faculty Committee at the written recommendation of a physician. This recommendation must be submitted to the Registrar with the request. Students on a medical leave are not eligible for financial aid, including loans, and are not permitted use of Academy facilities. Before returning, a student on medical leave must secure and submit to the Registrar written permission to return from a physician who can vouch to the student’s ability to resume studies in the Academy setting.
The Academy uses the term withdraw to formally indicate that a student has dropped one or more courses within a given semester. Withdrawing from the Academy entirely is different than dropping classes. A withdrawal is completed in consultation with the Dean of Academic Affairs and the student's advisor. A statement will be added to your transcript indicating that you have withdrawn from the Academy. Depending on the date of withdrawal, you may be entitled to some pro-rated refund of tuition. If you withdraw from the Academy, you may no longer be eligible for the full amount of Title IV funds that you have received or were scheduled to receive. Please read the information below regarding financial aid and withdrawals.
Title 34 CFR 668.22 of the Higher Education Act requires that institutions determine the amount of federal financial aid (Title IV programs) that a student earned at the time of his or her withdrawal. The Title IV programs that are covered by this law include Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (FSEOGs), Federal Direct Stafford Loans, Federal Direct PLUS Loans and Federal Perkins Loans. When a student withdraws during the payment period or period of enrollment, the amount of Title IV program assistance that the student earned to that point (withdrawal date) is determined by a specific federal formula. If the student received less assistance than the amount that was earned, the student may be able to receive those additional funds as a post-withdrawal disbursement. If the student received more assistance than the amount that was earned, the excess funds must be returned by the school and/or the student.