Welcome!We realize that you have A LOT of questions about this decision and migration! It is our goal to provide as much information as possible as we work through our migration strategy and plans.
Your feedback will be a valuable resource and enable us to make adjustments along the way so your comments and concerns are encouraged. OIT staff will review all questions and some will be added to this dynamic Frequently Asked Questions document.
Access on the go - Google offers a true web-based solution that allows access to email, calendar and other features through any device that has access to the Internet.
Speed to deployment - Given the procurement flexibility, the State can establish a contract with the Google integrator within eight (8) weeks. This will enable the State to initiate migration planning sooner to support the goal of migrating all agencies no later than end of the calendar year 2012 to start realizing the potential cost savings.
Simplified cost model - Google offers one type of user license and this license includes all features/functionality offered at the same low cost. Microsoft offers tiered user types, each of which includes different features/functionality at different costs.
Integrated messaging, documents and collaboration applications - Email, calendar, word processing, spreadsheet and presentation software, business class instant messaging, web site and collaboration development tools, video sharing and more, are all integrated into one solution. They are not “add-ons” to the base product.
Data in the US - All government data resides in the government cloud, not the public or consumer Google cloud. Government data is segregated, caged, and resides in a US data center.
Training and end user ease - Google offers formal classroom training on site and a comprehensive online Training Center which includes web based training, online training targeted to specific features/functionality, and tips & tricks for using Google.
• Governor’s Office (GEO, OEDIT, OIT, Governors Office)
• Health Care Policy & Financing
• History Colorado
• Human Services
• Labor & Employment
• Local Affairs
• Military & Veterans Affairs
• Natural Resources
• Personnel & Administration
• Public Health & Environment
• Public Safety
• Regulatory Agencies
• Transportation• Treasury
• Department of Education
• Department of Law
• Higher Education Institutions
• Secretary of State
• Legislative Branch• Judicial Branch
We will be providing several training opportunities to all state employees. Training is a great opportunity for you to gain an overview of the applications and learn important tips and tricks to improve your Google knowledge and productivity. All employees are strongly encouraged to participate in training.
Is there a test environment that applications can access to test the changes to email connection parameters?We do have a test environment and we will be creating a standardized electronic form to allow us to set up accounts most effectively within the test environment for the departments to test as they wish to confirm integration.
If these tests involve a distribution to multiple persons within your department, this is one form of testing that is welcome. However, if this is a test of the application sending email message to a diverse group of internal and external users, we will need to discuss our options.
How was the transition of Microsoft applications to Google Apps received by the end users during other migrations?
(Response courtesy of SIPA) None. If anything, we have seen productivity gains immediately realized throughout an organization with the use of Docs, Sites and Chat. Workflow is often streamlined and shortened considerably. OIT will work with our integrator to identify specific productivity gains that may be realized as part of the migration to Google Apps for Government solution.
Check back for more detail.
Information will be sent out before the go live date.
Click on the Google Chrome icon that has been installed on your desktop. Alternatively, you can go to http://accounts.google.com and sign in with your full email address (Including the @state.co.us) and password.
Google Apps For Government is a web-based service that will be accessible from any device that has access to the Internet. This may be your desktop at work, your smart phone, your iPad or your laptop at home. As long as you have access to the Internet, you will have access to your email, calendar and docs, stored in Google Apps For Government. It is important to note that after November 15th Google will no longer support Internet Explorer 8 and lower. You can read the story here.
For the State of Colorado Chrome is the browser to use with Google Apps For Government. Internet Explorer will remain the default go-to Internet browser supported by the State of Colorado. It is important to note that after November 15th Google will no longer support Internet Explorer 8 and lower.
Internet Explorer remains the browser supported by the majority of State of Colorado applications. However, some features in Google Apps For Government are currently only available when using the Chrome browser.
If I already have a personal Gmail account, will I be able to log in to both my personal and my work email accounts?
What if I have a conflicting account because I used my "Colorado Address" address for a Google consumer service like Picassa?
The focus of our deployment will be Mail and Calendar, however all other products/features will be enabled. If approved by your agency you will be able to use Google Docs and Sites.
No, the State of Colorado does not support the use of POP3 or IMAP to access your Google Mail in another email program, such as Outlook or Thunderbird.
Yes, if you set up your browser to open links in a new window or tab.
If you are working in Chrome, links will always automatically open in a new tab.
Tip: If you want to open Google Mail or Calendar in a new tab instead of a new window, change your settings in Internet Explorer. Go to Tools >Internet Options>Tabs>Settings, and click Let Internet Explorer choose how to open pop-ups
- Google Chrome
- Internet Explorer 9+
- Mozilla Firefox 2.0+
YouTube Video demonstrating Google Mail with a screen reader:
A link to screen reader options:
A screen reader download page: