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k12 Sapphire

Please see Manuals and Tip Sheets below.  If your new to Sapphire k12 gradebook, we have attached the training materials we use below as well.  Please contact a SW Tech Coach if you would like to learn more about k12 Sapphire Gradebook.


  1. If you want to use codes for homework such as OK, RE, or NO. Go to GRADE MAPPING under the OPTIONS menu.
  2. Check your settings in the OPTIONS --> PREFERENCES section.  You esp. want to look for how your gradebook handles missing grades.
  3. Make sure you have a Community Portal account, and that your posting to the Community Portal regularly.

Community Portal

The community portal is a website that allows parents to check their son/daughter's class grades. In order for your class to be available for them, you will need to create a Community Portal account. Using the Community Portal is REQUIRED for all teachers. Once you have created your account, your grades will automatically be posted.

To create your TEACHER account

This needs to be done so that your classroom grades appear in the community portal for parents!

Here is what you need to do:

Part 1:
1. Click this link: https://sapphire.swsd.k12.pa.us/parent/public/PickDistrict.cfm?type=teacher keyword is "mustangs" Agree to the terms and then complete the form. Click "Save form and continue" when done.

2. Print a copy of the completed form and sign the paper copy. Turn the signed form into a Tech Coach or Doug Greenholt. We will need to approve your application. You will receive confirmation by email that your account has been approved. Once you get this email, you can do part 2!

Part 2:
4. Log into your sapphire gradebook: https://sapphire.swsd.k12.pa.us/Gradebook/main.cfm

5. Click into one of our class gradebooks.

6. Go to the UTILITIES menu of your gradebook, then select "Save community portal log in info"

7. Enter your username, password, and PIN. Click "Save Information"

Your grades should now appear everywhere in the community portal.

Note: When creating assignments, you do have the option of "not posting to community portal". If you choose that, parents (and students) will not see that grade appear in the community portal, but they may question that, since it will be counted in the grade, but they can't see it. I have seen a few teachers have to explain this when the grades listed don't equal the percentage shown, b/c they had hid assignments from the parents.

Submitting Grades at End of Marking Period

When entering grades, there are two screens you will need to look at: 

1. When you are in your main gradebook, go to the heading CLASS and pull down to FINAL GRADES. This is where the final grade and the Habits of Learning grades are entered - sorry there is no fill button for these. 

2. When you are in your main gradebook, go to the heading CLASS and pull down to END OF MARKING PERIOD COMMENTS. This is where you will be able to enter the 2 comments. Attached below in the Reporting Grades folder are some resources you may find helpful when its time to submit grades.

 Community Portal Tip Sheets
ĉ Community-Portal.rtf
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Community Portal Doc for parents  33k v. 2 Nov 8, 2011, 11:18 AM Bryan Tayman
Ċ CommunityPortalTips.pdf
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Community Portal Tips  352k v. 2 Sep 16, 2011, 7:11 AM Bryan Tayman
Ċ StepsforPostingtoCommunityPortalfromSapphire.pdf
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How to post to Community Portal  197k v. 2 Sep 16, 2011, 7:11 AM Bryan Tayman
 Gradebook Tip Sheets
Ċ K12MidTerms.pdf
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How to post midterms  229k v. 2 Sep 16, 2011, 7:11 AM Bryan Tayman
Ċ Sapphire-howtoviewgrades.pdf
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How to view student grades in other classes  1178k v. 3 Sep 16, 2011, 7:11 AM Bryan Tayman
Ċ TIP-AcknowledgingNewStudents,HidingDroppedStudents.pdf
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How to accept drops and adds. This is how to get rid of the green and red background on students in your gradebook.  131k v. 3 Sep 16, 2011, 7:34 AM Bryan Tayman
Ċ Gradebook_Manual.pdf
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k12 Sapphire Gradebook - Manual (2010)  5483k v. 2 Sep 16, 2011, 7:11 AM Bryan Tayman
 Reporting Grades
ĉ HofLCategories&Scale.docx
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Habits of Learning Categories and Scale  73k v. 2 Oct 27, 2011, 1:13 PM Bryan Tayman
Ċ K12FinalGrades.pdf
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How to post final grades  274k v. 3 Oct 27, 2011, 1:13 PM Bryan Tayman
Ċ ReportCard2011.pdf
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Sample EHMIS Report Card - 2011  96k v. 2 Oct 27, 2011, 1:14 PM Bryan Tayman
ĉ ReportCardComments2011.docx
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Report Card Comments - Fall 2011  138k v. 3 Oct 27, 2011, 1:13 PM Bryan Tayman
 Training Materials
ĉ SapphireGradebookHandout.doc
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Handout used for Sapphire Training Session (updated Aug 2011)  68k v. 2 Sep 16, 2011, 7:34 AM Bryan Tayman
ĉ Sapphire_Gradebook_Presenter_Notes.doc
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  1546k v. 2 Sep 16, 2011, 7:35 AM Bryan Tayman