Coaches & HOD Information

Coaches' Responsibilities
  • Provide for the general welfare, safety, health and well-being of each athlete in their charge. 
  • Have copies of athlete applications on hand at all times.
  • Be thoroughly familiar with all information in this Info Guide.
  • Dress and act at all times in a manner which will be a credit to Special Olympics Northern California and the delegation. 
  • Report all emergencies to the proper authorities after taking immediate action to ensure health and safety of participants.
  • Medical Staffing in Dorms
    • Bixby - Rooms 312 & 519
    • Gilmore - Rooms 217 & 504
    • Malcolm - Room 227
    • Miller - Room 201
    • Nova - Room 302
    • Rienda - Room 302
    • Ryerson - Rooms 204
    • Thompson - Rooms 322
  • Attend all meetings as scheduled.
  • Refrain from possession, consumption and use of alcohol, tobacco, or illegal drugs at all times. 
  • Follow the intent and spirit of established duties, rules, and responsibilities established by Special Olympics Northern California and Special Olympics, Incorporated.
  • Provide the following specific services to the athletes:
  1. Supervision 24 hours a day
  2. Ensure that credentials are worn at all times
  3. Account for luggage & personal items
  4. Get to meals on time
  5. Report to competition areas on time
  6. Ensure that prescribed medications are taken on time
  7. Keep track of awards & souvenirs
  • Abide by the Coach's Code of Conduct.

The Head of Delegation (HOD) Meeting

Thursday, June 21st, 2018, 6:30pm – 8:30pm (Dinner with CEO David Solo: 5:30pm – 6:30pm)

This year, the HOD Dinner with CEO David Solo will be held before the HOD Meeting at Games Headquarters (Regan Main) from 5:30pm- 6:30pm.  The HOD meeting for HODs and Coach/HODs will be held from 6:30pm – 8:30pm.  On Thursday night, HODs will stay where their delegations will be housed in the residence halls.  At the meeting, HODs will receive all final delegation information.  This meeting will also give each HOD the opportunity to meet the Games Management Team and discuss the details of the Games.

There will be a Venue Walk-through for all HODs on Friday morning.  Please meet in front of the Segundo Dining Commons at 9:00am on Friday, June 22nd, 2018.  Your tour guides will be Jeff Ruthenberg and Julie Rodriguez and the Venue Directors will explain each sport/activity at their respective venues.

On Saturday, June 23rd, 2018 at 8:00pm there will be an HOD meeting at the Special Events Room at the ARC Pavilion (Floor Level) to answer any questions or address concerns and review check-out procedures for Sunday.
HOD Meals:
5:30pm-6:30pmDinner with CEO David Solo @ Regan Main
6:45am-8:30amBreakfast @ Segundo Dining Commons
Noon-1:00pmLunch @ Segundo Dining Commons
4:00pm-5:15pmDinner @ Segundo Dining Commons (Shift 1)
5:00pm-6:15pmDinner @ Segundo Dining Commons (Shift 2)
6:00am-8:30amDelegation Breakfast @ Segundo Dining Commons
11:00am-1:00pmLunch @ Venues (HOD lunch pick up at any sport venue)
4:00pm-5:30pmDinner @ Segundo Dining Commons (Shift 1)
5:30pm-7:00pmDinner @ Segundo Dining Commons (Shift 2)
6:00am-8:30amDelegation Breakfast @ Segundo Dining Commons
11:00am-1:00pmLunch @ Venues (HOD lunch pickup at any sport venue)
Sport Head Coaches Meetings:
Friday, 5:15pm
BocceGilmore Hall Lounge
SwimmingBixby Hall Lounge
TennisMalcolm Hall Lounge
Track & FieldRyerson Hall Lounge
As Determined by Venue Directors

Key Pick-Up/Delegation Packet Pick-Up/Parking Pass Pick-Up/Commemoratives:
4:00pm-10:30pmSegundo Service Desk
10:00am-10:30pmSegundo Service Desk

HOD Meetings:
6:30pm-8:30pmGames HQ (Regan Main)
9:00am-11:00amSegundo Dining Commons
(Meet outside)
8:00pm-8:45pmSpecial Events Room
(ARC Pavilion - Northeast Floor Level)