Going Google Announcements!

As communications roll out on this new and exciting program, a copy will be archived here. Check back often in case your campus emails accidentally-on-purpose go missing.



Email Dated 12/7/2016.....


Dear Faculty & Staff


We are now two weeks away from our Google go-live on December 21st!  We wanted to remind you all of "G-Day", plus some other important points.


  • Training. If you haven't already, make sure to attend one of the training sessions offered by Kareem and the iTeam.  For a schedule visit google.sjcme.edu
  • On-Line Tips.  There are a whole bunch of resources on-line if you want to go deeper into any of the functionality.  We have a few sample links posted on google.sjcme.edu
  • Mail & Calendar.  Our focus on this initial go-live is email and calendar, but you will have access to all of the Google apps in G-Suite for Education, including Docs, Sheets, Drive, and more.  Formal sessions covering some of those other apps will happen after the holidays.
  • How to get to Google.  There are several ways that you will be able to get to Google, but the first time you log in, you will need to go toMonkSuite.sjcme.edu and put in your network credentials (username@sjcme.edu and your password).  If at any time you forget where to go, you can go to Google.com and click the Gmail link on the upper right hand corner of the page.
  • Historical Data.  Two years worth of your historical emails, calendar events, and all contacts will be transferred over.  Your data will start appearing in your Google instance over the course of the following three weeks or so.  Because we are moving data for between 300 and 400 people, it may take a while to show up.  That's a lot of data!  DON'T WORRY...you will still have access to ALL of the data in your Outlook for the foreseeable future to refer to as often as you need to, but all new email and calendar events will go through Google after December 21st.
  • Folders.  All of your Outlook folders and their contents will come over as part of the data migration.  Again, it may take days or weeks for all of it to appear, but it will come over.  The folders will come over as "Labels".  If you have any rules set up that automatically direct mail to those folders or "labels", you will need to re-create them.  Google calls the rules "Filters".  It is just different terminology, but the process is very much the same.
  • Recurring Events.  If you have any recurring events set up in Outlook, you should delete them and re-create them after we go live on Google.  They will come over in the migration, but if you change a recurring event in Google that was originally created in Outlook, the changes will not be reflected for any of the other invitees to that event.  Why?  It's just a quirky glitch in the translation between Outlook and Google.  That's why we had a test group checking all this stuff out since August!
  • Not Going Away.  Microsoft Office, including Word, Excel, PowerPoint, are NOT going away.  Google is fully compatible with MS Office. All of our network drives will also remain intact and available for the immediate future.

Change can be difficult, which is why the IT Team and all of the test group users have been working very diligently to make sure we make this change as smooth as possible.  In spite of this, there are bound to be some issues that come up throughout the go-live process.  Please bear with us during the transition. Google is a very powerful collaboration suite, and will have a big, positive impact on how we work, teach, and learn.  


As always, if you have any other questions, please contact a member of the iTeam.



Chip Stiles

Associate Vice President & CIO

Saint Joseph’s College






Email Dated 10/27/2016.....


Dear Students, Faculty & Staff - 

 

How about a Google update?

 

What used to be called "Google Apps for Education" is now called G-Suite for Education.  It's the new Google branding that underscores the integrated nature of the Google collaboration suite.

 

In preparation for our go-live for Google on December 21st, we are having a celebration at Baggot Street Cafe!  On Wednesday November 9th starting at 3:30 in Baggot Street, there will be a gathering for the SJC community to come together and celebrate SJC "Going Google".  There will be light apps, a libation or two, information, Google trivia contest with prizes, and a raffle for a Google Chromebook!  We will also be unveiling the logo for our G-Suite instance, that we are calling "Monk Suite".  There will also be a surprise or two, so please join us.  Click the link here to RSVP, https://goo.gl/forms/PgIc2WHYamJJ324F3

 

In other Google happenings, the iTeam is still hard at work preparing for our go-live.  This is a learning experience for all of us.  More detail on the conversion of data and other things is forthcoming.

 

Please check the SJC Google site for updates, communications, videos, and revised schedules for info sessions and training.  That can be found at google.sjcme.edu.

 

As always, please let a member of the iTeam know if you have any questions.






Email Dated 9/9/2016.....


Dear Students, Faculty, and Staff -

 

As you know by now, Saint Joseph’s College is going Google!  The iTEAM has been working diligently over the summer to prepare for our migration, and we will continue to work through the fall semester.  A big part of that work is ensuring that the SJC community is prepared for our anticipated go-live immediately following finals, the week of December 19th - right before the Holidays.

 

As we continue to prepare, there are a few things to keep in mind:

 

  • Microsoft Word, Excel, Powerpoint are NOT going away.  We will continue to use and support these core tools.  These MS Office applications are fully compatible with Google Apps
  • Google Apps is secure, accessible, and intuitive
  • Hundreds of higher education institutions have made the switch.  Google Apps for Education is expected to have over 100 Million users over the next 3-4 years
  • While we are initially focusing on Mail and Calendar, Google Apps for Education offers a broad and powerful suite of applications that will allow for collaboration like SJC hasn’t seen before

 

To help you with the move to Google Apps for email and calendar, we've arranged the following information sessions for you. These sessions will answer your questions about the move and what to expect. Please be sure to drop into one of our scheduled sessions, no appointment needed.

 

Where: Webber Room, Alfond Hall
Dates:  Every Monday from September 12th through November 14th

For the October 10th holiday, the session will be held on the 11th

Time:   1:00pm to 2:30pm

 

As we move closer to the go-live date, we will schedule other forums and specific training geared towards faculty, staff, and students.

 

For your convenience, we'll also record and publish the information on our Going Google website:

 

Google.sjcme.edu.

 

Check back frequently for educational resources about Going Google, including videos and other useful information.  As always, please let anyone on the iTEAM know if you have any questions.


Thank you,


The Going Google Team




Email Dated 7/7/2016.....

Saint Joseph’s College is going
Google Apps for Education Logo
 
We’re excited to announce that Saint Joseph’s College will soon move its email and calendar platform from Microsoft Outlook to Gmail and Google Apps. With Google Apps, we'll gain the benefits of a robust and innovative feature set, the ability to access email and calendar services from any Internet-connected device, much more storage capacity, and lower infrastructure and support costs.  Additionally, Google Apps for Education is a powerful collaboration platform with ability to change the way we teach, learn, and interact.
 
What's more, Google Apps is easy to use, and we think you'll find it to be a more efficient way to manage your email and calendar!

In the coming months you'll receive additional announcements as we prepare for moving our Outlook accounts to Gmail. But don't worry, you won't lose important data, and your email address won't change!
 
Stay tuned throughout the summer and fall for lots more news on the specifics, including details, training, and more!

Chip