Board Regulations for Volunteers



2012          3150R

1 of 3

Community Relations




The Board of Education recognizes that a school volunteer program is an important support to the District’s instructional programs and extracurricular activities.  Parents/legal guardians and community residents have much to contribute to students’ learning and full involvement in school. Volunteers serve the District in one of three categories: 1) Assistance in/with classroom or building activities, 2) Assistance with chaperoning field trips/events, 3) Assistance in/with initiatives specifically organized/sanctioned by the District as a part of the Community Resource Volunteer Program.


Conditions for Volunteering

There is recognition that the extent or degree of volunteerism ranges from the “occasional volunteer,” to “frequent volunteers”.


“Occasional volunteers”- defined as a person assisting for a single classroom event. In some instances, said individual may be requested to complete a Volunteer Application (3150F) and be granted approval by the principal or designee prior to volunteering in the school.

“Frequent Volunteers”- individuals who are scheduled to be engaged in a school for more than five events/occasions during the school year, or, the volunteer who assists with a major event such as a day or overnight trip and who, while working under the guidance of school protocols,  may be with students without direct supervision of a certified staff member. Said “frequent volunteer” shall be engaged only upon satisfaction of the following conditions:


  •  Completion of a Volunteer Application (3150F) and approval by the school principal or designee prior to volunteering in the school. This shall be completed annually. In the event the volunteer answers “yes” to any of the questions, Human Resources will be contacted immediately for further review.
  •  Execution/signing of the required Student Privacy and Confidentiality Agreement for School Volunteers (3150F.1).
  •  Acknowledgement of awareness of the District Code of Conduct (3410A), Dignity for All and child Abuse policy.
  •  Review and signing of the Chaperone Responsibilities form (8460F.5) when chaperoning field trips.

Regardless the capacity, an “occasional volunteer” or a “frequent volunteer”, the following applies:


1.     Volunteers will not be provided with any District keys.

2.     A volunteer will not transport students.

3.     Volunteers will be aware of emergency protocols.


  1.       An orientation specific to the volunteer assignment will be provided by the teacher

      or other school staff responsible for the assignment.


NOTE: Volunteers may be asked, and in some cases will be required, to attend training provided by the District regarding such topics as child abuse, and sexual harassment or misconduct.


Community Resource Volunteer Program (CRVP)

Connecting Community and Classrooms


The District’s Community Resource Volunteer Program is coordinated at the District level; however it functions at the school building.  School level coordinators will be identified by a school administrator.  The school principal or coordinator will determine school and program needs, where volunteers would be most appropriate and effective, monitor volunteer efforts, and help coordinate recognition of volunteers annually.  District level administration, in collaboration with building administration, provides the structure and materials needed for operating an organized program.

            Assistance and training is provided in the areas of recruitment, record keeping, orientation/training of staff and volunteers, recognition, public relations, and program evaluation.

            Promotes and facilitates parent/legal guardian and community involvement in education and provides recognition for volunteers and partners.


Program Goal

To involve parents/legal guardians, teachers, and the community in District organized cooperative ventures to expand and enhance learning experiences.


Program Objectives

Ø  To improve student achievement

Ø  To provide curriculum enrichment opportunities 

Ø  To provide assistance to teachers and staff

Ø  To increase the community’s involvement in local education 

Ø  To assist in locating untapped resources to enrich the educational experience of our students.


Program options:

Reading Mentors - high school students who will be recruited and trained to mentor elementary school students in reading.  Teens are asked to commit to one hour each week (minimum ten weeks) and are matched with elementary students throughout the District.  (Teen volunteers will be required to obtain his/her parent’s/legal guardian’s consent.)

College Volunteers- use of college students from the local universities/colleges to serve as tutors, or other roles as determined by the principal.

Partners in Education- engagement of retirees, community and service organizations, businesses and other interested citizens to serve in a wide array of school related activities and functions, working with school staff to enrich the educational opportunities for students including, but not limited to:

Ø  Tutors      

Ø  Mentors

Ø  PTA/PTSA Members

Ø  Resource Speakers

Ø  Business Partners

Ø  Classroom Helpers

Ø  Clerical Support


Community Resource Volunteer Program Database

A database shall be maintained of community volunteers who have been cleared and are willing to go into the classrooms at the request of administration and teachers to share their expertise with students, serve as speakers to enhance curriculum and course objectives shall be maintained.  (Community volunteer data will be kept strictly confidential.)




Refer to Policy 3150 School Volunteers & Parental Involvement; 3150F School Volunteer

Application; 8460 Field Trips & Regulation 8460R




Reviewed:  June 9, 2009; February 12, 2013