All groups holding tournaments at Shenendehowa must follow
the guidelines. Please take note of the
following rules as they pertain to use of facilities:
sponsoring organization must fill out and submit to the Community Services
Office a Request for Use of Facilities License for approval to use
sponsoring organization must provide a certificate of insurance to the
Community Services Office at least 2 weeks prior to the tournament. Please visit the Community Services
Office web page at www.shenet.org
concerning the specific requirements for the insurance certificate.
groups are responsible for making sure no food or drink enters the gymnasiums. Each group must reserve a cafeteria to
serve as a concession area to help alleviate the problem of food and drink
in the gyms. Group representatives
should be posted at the doors to the gym to keep food and drink from
entering the gym.
groups must make sure that all children are supervised at all times. Everyone attending the tournament should
remain in the designated tournament areas and not wander the halls of the
schools. It is important to ensure that no spectators
(especially children) go under the bleachers in the gym. This can be a danger to the individual and
may result in damage to the equipment.
case of a fire alarm, all participants and spectators must evacuate the
groups should notify the Community Services Office regarding the
individual who will be responsible each day of the tournament for the
sponsoring organization. Please
provide a name and cell number for our use in case of questions or an
emergency. The Community Services
Office will provide the group with the on-duty cleaner’s names and any
phone number if available.
will provide trash cans for use by the group during the tournament. Please assure that attendees use these
cans for trash to minimize clean up time.
sponsoring organization should provide the Community Services office with
any table and chair requests for the tournament prior to the beginning day
of the tournament. Our custodial
staff will do their best to meet these needs.
should be no electrical cords taped to the floor. Depending on location, these cords may
create a tripping hazard.
Electrical/duct tape also takes the finish off the gym floors. Shen does not provide electrical cords
for use by community groups, and any cords used must be arranged so as to
not create a safety hazard.
group should have a representative available to periodically check the
areas used by the tournament to assure that no damage has occurred and
youth are not unsupervised. Groups will be billed for any damage that
should occur while a facility is in use for a tournament.
sponsoring organization should have an alternate plan should the shot
clock and/or scoreboard in the gym(s) not work at the time of your
- The Community
Services office will bill each sponsoring organization for the use of
Shen’s facilities at the conclusion of your tournament. Please contact the Community Services
Office at 881-0612 to determine your specific fee for renting the