- New! Life after Outlook Calendar. See how to do everything you did in Outlook, in Google - and more...
- Share your agenda with your co-workers!
- Find a time by viewing other calendars next to yours to schedule events.
- Your personal Outlook calendar has been migrated for you.
- Have your daily agenda automatically emailed to you: See how!
- 1 I have a calendar shared with all of my school staff in Outlook. How do I get this in Google Calendar?
- 2 I knew Outlook really well. Is there a printable guide for what's different?
- 3 After the "Go-Live" date, I see all calendars that are shared with me in my Calendar list. How do I show just the ones I want?
- 4 After the "Go-Live" date, I have duplicate events in my calendar. How can I get rid of these duplicates?
- 5 How can I "propose a new time" for a meeting?
- 6 Is there a limit to the number of people I can invite to an event?
- 7 How can I automatically see event invitations in my Calendar?
- 8 How can I attach a file to a meeting event?
- 9 How can I add "optional" meeting participants to a Calendar Event?
- 10 How can I "respond with comments" to a event invitation?
- 11 How do I set my default event reminder?
- 12 How do I make my event private?
- 13 How do I add my Task pane to the Calendar view?
- 14 How do I create a tentative event?
- 15 How do I create a Calendar Event from a Gmail message?
- 16 What is the maximum number of calendar resources per account?
- 17 Can I show more than one time zone on my calendar?
- 18 Can I invite a mailing list from our corporate directory to a meeting?
- 19 Will I get a notification if an attendee accepts my meeting invitation?
- 20 Can I see a list of attendees who have accepted my invitation?
- 21 Can I create "live" links in my event description?
- 22 Can I edit just one instance of a meeting in a recurring meeting?
- 23 Can I forward an invitation to another employee?
- 24 Can I accept invitations on Google Calendar that are sent from another calendar program?
- 25 If someone shares their calendar with me, can I hide the calendar?
- 26 If I want to access my manager's calendar, does that person need to give me permission?
- 27 What level of access do others have to my calendar? Is my calendar public?
- 28 Can I access my calendar if I don't have an internet connection?
I have a calendar shared with all of my school staff in Outlook. How do I get this in Google Calendar?
Shared Calendars in Outlook: Your school may be using several shared calendars in Outlook (e.g. Library bookings, Laptop cart #1, Staff PD Days, etc.). These will not be auto-migrated and will need to be created in Google Calendar. See the instructions for creating a Google calendar, sharing, and importing your calendar events from Outlook here. You do not have to re-enter any events.
Moving a public calendar from Outlook
For example - If the school Outlook calendar is a Staff-only calendar, then whoever is responsible for it now would create a Google calendar and follow the instructions linked above.
If it your school's public calendar, then you could send a note to Betty Christal in ITS to ask her to create a School Calendar for GH. This is the calendar that will be embedded in your new website once we create it.
epsb Life After Microsoft Outlook® Calendar
epsb Life After Microsoft Outlook® Calendar
After the "Go-Live" date, I see all calendars that are shared with me in my Calendar list. How do I show just the ones I want?In the Calendar application, click the drop-down beside "My Calendars" and choose "Settings". Then uncheck those calendars you don't wish to view in your list. You can always turn them back on by entering the person's name in your calendar sidebar, or by re-checking them on this page. You can also use the "Settings" page to unsubscribe from a calendar you don't own, or to delete on that you don't want. Deleting a calendar deletes if for everyone.
After the "Go-Live" date, I have duplicate events in my calendar. How can I get rid of these duplicates?This will apply only if you've been using Google Calendar Sync on your computer in which case you'll have events both in Outlook and in Google Calendar. This may cause duplicated events when we merge the two calendars. Prior to the "go-live" date, you need to disable Google Calendar sync and remove the events from one of those two calendars. Here's one suggested strategy:
- Turn off Google Calendar Sync
- Go to your Google calendar settings page and export your calendar events (as a back-up)
- Once exported, delete your primary Google Calendar. This will not remove your calendar, but it will easily remove all events. When the auto-migration runs (this is done by DT on your Go-Live day) it will fill your personal Google Calendar with all events from Outlook.
- To check that all of your events were added you could create a temporary Google calendar (e.g. called "Backup") and import the file you created in step 2. You can then do a visual check for matching events. If all is good, you can then hide/delete this temporary calendar.
Open the Calendar event, and under "Are You Coming?," select Maybe. Then do one of the following:
- To propose a new time to the host only, enter your proposal in the Add a Note field. Note: all the guest will see this comment.
- To propose a new time to all the attendees, click the Email guests link in the upper-right corner to send your new proposal in an email message to one or more attendees.
- Reply to the owner of the event from the Calendar event in the Inbox, and suggest an alternative time.
The maximum number of attendees per Calendar Event is 500. When you view the calendar event, only the first 100 users appear in the guest list due to window size.
If you need to invite more than 500 people to an event, you will need to create duplicate events and place no more than 500 people in each. Once you have created the first event in your Calendar, you can create duplicates of the event using the Duplicate Event option on the More Actions drop down menu.
If you use a distribution list or group email list to invite attendees, remember that you are still limited to the 500 distinct recipients. So if the list has 600 addresses, it will need to be divided into 2 smaller lists before sending the invites.
Please remember that updates to a distribution list will not automatically carry over to your existing invitations. For example: let’s say on day one you invited all of marketing and sales to a meeting using a distribution list. On day two, an additional 20 people are hired and added to the marketing and sales distribution list file. In order to invite the additional people, you will need to open the event in your Calendar and use the Add: Guests.
In order to see event invitations on your Calendar automatically, open your Calendar and click on Settings, Calendar settings. Go to “Automatically add invitations to my calendar:”, and select “Yes, but don't send event reminders until I have responded “Yes” or “Maybe”.” Then click Save.
As invitations are received in your Calendar, they will appear with a “?” next to the time of the event, until you have replied.
Open a Calendar event in the Attachment section, click on the Add attachment link . Select a Google Drive or upload a file from your desktop. Each guest must have sharing rights to the document. If the attachment isn't a Google Doc
Open a Calendar event in the “Add: Guests | Rooms, etc.” section, click on the "Make some attendees optional" link. Click on the Person icon next to the optional participant's name.
Open a Calendar event and type a comment in the “Add a note or change a response” section. Type a note or change your response. This section is highlight at the top of the Calendar Event window. The comment appears underneath the person’s name in the Guests list section for all to see.
Open your Calendar, click on Options, Calendar settings, and select the Calendars link. Select the Notifications link for your Calendar. Change the "Event reminders:" setting, then click Save.
Open a Calendar event, in the Privacy section, select Private. Others will not see the event detail, only "Busy" when viewing your Calendar.
Open your Calendar, in the “My calendars” section, select Tasks. The individual tasks will also appear in the Calendar grid on the dates the tasks are due.
Open a Calendar event, select Available in the “Show me as” section. The event appears with a question mark (?) icon in the Calendar view.
Open the Gmail message, click on More actions drop down menu, and select Create event.
The maximum number of resources per account is 3,000.
Yes, you can view two time zones in Google Calendar. To add another time zone to your calendar view, click Settings. On the General tab, under Your current time zone, select another time zone in the Additional time zone list.
Yes, you can invite any mailing list (group) from the corporate directory to a meeting. Each member of the group will receive an email invitation. Note, however, that the email invitation won't show all the members of the group. Also, the group members will appear in the invitation on each attendee's calendar only if you have permission to view the group's member list.
By default, notifications are turned off. But you can turn reminders on, and choose whether to receive a pop-up notification or an email notification:
- Access Google Calendar.
- In the upper-right corner of the page, click Settings.
- Click the Calendars tab.
- Under My Calendars, click the Notifications link for your calendar.
- Choose the settings you want.
- Click Save.
Yes, open the event details to see who has accepted your invitation.
Yes, but only if you don't let attendees edit the invitation (don't select the "Guests can modify event" check box). Note that, as the host, you always can edit the invitation, the links won't appear as "live" on your own calendar. However, you'll see the live links in the event confirmation message you receive.
To create a link to a website in the event description, simply type the URL, such as http://www.google.com.
You can also create linked text by using HTML tags. For example, to create the link Product Info, you would use HTML code in the format <a href="www.some-url.com">Product Info</a>. If the HTML code is valid, Google Calendar hides the HTML when you save the event (but shows the text "Product Info"). It then creates the link in the invitation that attendees receive.
Yes. Open the instance that you want to edit, make your changes, and click Save. Google Calendar then asks you whether you want to apply your changes to just the selected meeting, all meetings, or all meetings moving forward.
Yes, if the meeting host selected the option to allow guests to invite others. If so, in your meeting invitation, click Add guests, type the address to which you want to forward the invitation, and then click Save. Google Calendar will ask you if you want to send an invitation to the new guest. The new guest will then always receive updates to the meeting from the host. Note that the meeting host is notified by email that you invited another attendee.
Yes. If someone outside your domain sends your an invitation from another type of calendar, you can typically accept the invitation from Google Calendar. If possible, Google Calendar inserts an Add to Calendar link in the invitation. Simply click the link, and the invitation is added to your Google calendar. Otherwise, if the invitation is in the standard .ics format (such as Microsoft Outlook and Lotus Notes invitations), you can download the .ics file and upload it to Google Calendar.
Yes, you can hide the calendar by clicking it in your list of calendars on the left of your calendar view.
Yes, if you want to access another employee's calendar, that person must give you permission, by editing the sharing settings for their calendar.
By default, your calendar is shared with everyone in your domain, but they can only see your calendar's free/busy information only. However, you can turn off calendar sharing.
If you share your calendar with everyone at your domain, you can specify whether they can see only free/busy information or all event details. You can also share your calendar with specific people and give them one of the following levels of access:
- See free/busy information only
- See all event details
- Make changes to your calendar
- Make changes and share your calendar with others
If you'd like to use Calendar offline, follow these steps:
- Open the Chrome Browser and sign into Staffzone, then go to Calendar.
- While in the Calendar App and online, Click the gear icon and choose Offline from the dropdown menu
- You’ll be prompted to install the Google Calendar web application from the Chrome Web Store. Click Install from Web Store.
- You’ll be taken to the Chrome web store page for the Google Calendar web application. Click the Install button.
- The Google Calendar Web App download page opens in a separate window. If you accidentally closed it or it was prevented by a popup blocker you can try to open the download page again by clicking the Install from Web Store button in the popup again.
- Once installation is complete, a new Chrome tab will open and the Google Calendar web app icon will appear. Click on the icon to be taken to Google Calendar.
- Click the gear icon again. Next to Offline, you should see a green icon with a checkmark . This means your calendar is synchronized and ready to be used offline. If your calendar is still syncing, you’ll see a green spinning icon until it’s completed.
Your offline calendar will update every time you go online.