Frequently Asked Questions

Google Apps for Education: Frequently Asked Questions

About Google Apps for Education

What is Google Apps for Education?

Brevard Public Schools’ (BPS) Google Apps for Education (GAE) is an integrated communication and collaboration solution, hosted by Google and managed by BPS.  GAE offers the  ability for our students, faculty and staff to communicate, store files and collaborate on documents, spreadsheets, and presentations in real time from school, work, or home, all within a secure online environment.

What can my student/child do with Google Apps?  

Students have easy access to their documents, spreadsheets, and presentations within Google Docs. In addition, students have additional storage for other files they may need to use for school.

As the use of Google Apps continues, there may be other features that are added within Google Apps for Education.  You will be informed about any significant changes to the tools your student is using in the secure BPS environment.

Costs and Fees

How much is FCPS paying for this?

Google Apps for Education is free to BPS.

Computer Access

What if I don’t have a computer, how is my child going to get to use it?

The use of Google Apps for Education is part of the instructional program and students are likely to many opportunities to work in their BPS Google Apps accounts on campus during the school year.  Because Google Apps for Education is safe and web based, it can be accessed from the public library or other places where computers are available.

Should I get my child their own computer?

The use of BPS Google Apps for Education does not require students to have their own computer or any other personal device.  That is an individual family decision.

Will my child be required to access GAE at home?

The instructional use of BPS Google Apps for Education is optional, with decisions about GAE in the classroom often made at the school level by teachers. Since GAE is accessible from any device with access to the Internet, your child does have the opportunity to log in to his or her BPS Google Apps account from home to access their information or work on their documents, and collaborate on shared documents with other students and/or their teacher.

Why can’t my elementary school-age child (Grades 3-6) e-mail me with this account?

BPS Google Apps is a “walled garden” in our elementary schools.”  It will not allow students to send or receive email outside of the BPS Google Apps domain.  You will not be able to email your student at his or her  address, nor will they be able to email you.   

Do these apps work on an iPad or other tablet?  

Google Apps documents may be edited using a mobile browser.

Parent Access

Can parents use it?

Currently only BPS employees and BPS students can access BPS Google Apps for Education.  

Can I see what my child is doing on Google Apps?

Will there be a Parent View account?  No there is not a Parent View account.  Parents are encouraged to explore Google Apps with their children by logging in together. You will be able to have your student log in to his or her BPS Google account at home and show you what they are currently working on in class, as well as items that have been “turned in” and commented on by the teacher.

Privacy and Security

What about Privacy?

BPS is responsible for protecting and safeguarding the confidentiality of student information.  Google Apps is governed by a detailed privacy policy and security measures.  Under our Terms of Service Agreement with Google,, they are obligated to comply with FERPA regulations.  Additional information about GAE security & privacy may be found at

What assurances has Google given FCPS that they will not collect data on my student?

BPS has a signed agreement with Google based on the terms of this agreement . Please see Section 7.  BPS Google Apps for Education is compliant with the Family Educational Rights and Privacy Act (FERPA) and Children's Online Privacy Protection Act  (COPPA.)

Who has access to my child’s account?

The Google Apps Terms of Service agreement with BPS contractually ensures that our institution (students, faculty, and staff) are the sole owners of their data.  Google will only access content stored on Apps when an administrator from BPS grants Google explicit permission to do so. One example would be to investigate inappropriate use.

Does my child retain copyright of their creations?

The same copyright rules apply to content in GAE that would apply to any other creation, provided the student is the sole owner.

What protection will BPS provide so that my child is not accessing inappropriate content on the web?

There are no advertisements used with Google Apps for Education. GAE is an online collaboration tool that is accessed using a web browser and requires a login and password.

Google Apps in the Classroom

What apps are available and how can I expect my child’s teacher to use them?

BPS Google Apps for Education will provide students with secure and easy online access to documents, spreadsheet, presentation and communication tools that can be accessed easily from home or school and enhance teacher and student collaboration in the classroom and beyond.  

Teachers can use Google Docs to facilitate group projects and use the history tool to see the level of participation of each student in a group. Teachers will be able to give feedback to students directly in documents shared with a teacher. Turning in assignments will be as easy as sharing the file in Google Docs with the teacher.

What if another student deletes their work?  

The owner is the only person who can delete a document. Once a document is deleted, no one can access it, including those with whom it was shared.

How will Google Apps reflect in their grade?

The use of Google Apps for Education will not in itself impact grades. Consult with your child’s teacher/s about individual class requirements.

Why is Google necessary for the students; can’t the teachers just answer the students’ questions?  

The use of Google Apps for Education is another tool BPS provides to help students and teachers communicate, collaborate, apply critical thinking skills, and work creativity.  Teachers will continue to answer students’ questions in the classroom. Google Apps for Education provide students an additional opportunity to ask a teacher question electronically, helping students learn to communication in a real world environment.

What if I don’t want my child(ren) to use BPS Google Apps?  

Parents wishing for BPS to disable a student’s district-issued Google Apps Account are invited to print, complete, and submit an Opt-Out form designed for that purpose.  The form is available here and should be returned to your school’s front office.  We would also like to better understand your reservations and would welcome the opportunity to discuss them with you..