Professional Emails

Start with a greeting

Hello

To whom it may concern

Introduce yourself

My name is ______

I am a part of __________

Explain why you are reaching out

I am reaching because _______

I was wondering if you _______

It was great meeting/talking with you at_____

I was hoping you could help me with ___

This information will be helpful for___

It will be published in_____

Thank them

Thank you for your time

I appreciate your help/ support

Thank you for your consideration

Where can they contact you

Feel free to contact me at ____(email/phone if appropriate)

Ending

Sincerely

Cheers

Best

Thank you

Sign

Your name

Your email contact

Phone number (if it's appropriate)

Last Steps

ALWAYS CC sfrivold@seq.org

ALWAYS check your spelling, grammar, and punctuation!!!!

Read it out loud before hitting send.

Type in the address to the person you are sending it to AFTER you have drafted the email out - otherwise you could accidentally send it before it is ready !

IF NO RESPONSE

IF YOU SENT AN EMAIL 4 OR MORE DAYS AGO AND HAVE RECEIVED A RESPONSE

write a follow UP EMAIL

WRITING A FOLLOW UP EMAIL

CLICK REPLY & TYPE IN THE EMAIL EMAIL OF PEOPLE NOT RESPONDED

(this way it will be on the same chain and remove anyone who already responded)

Hello again,

I am just checking in regarding my previous email.

Please let me know if you have any questions.

Thank you again for your time and considerations.

Sign It,

Yearbook staff

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