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Instructions (PRC)


What is a Program Review?

Program reviews provide a faculty-centered forum to review instructional programs' curricula.

The review emphasizes dialogue and interaction among program faculty and Program Review Committee members and uses existing documents as background information. Workforce and academic programs will be reviewed on a 4-year cycle.

The purpose of this process is to review a program's curriculum as a whole, including how identified outcomes meet student learning needs.

The review also provides opportunities to identify areas of the curricula that need updating or revision and to discuss how assessment is being used to improve the program.

The PRC establishes an annual schedule of deadlines for written and oral program reviews. The chair works with the administrator to ensure that program reviews do not conflict with major obligations or workload issues (such as a move or change in faculty) within a given program.

What the process entails...

1. Materials submitted to the Review Chair. (See link below for timeline and committee members.)

2. Oral Review with program faculty, program administrator and committee members. This is typically about 2 hours long and minutes are recorded.

3.  Within two weeks after the oral review, the review chair will submit a preliminary report (containing feedback, questions, concerns and recommendations from the committee) to the Vice President for Instruction who may respond with any additional questions/concerns and to the program for any clarifications.

4. When there are questions or concerns, the program has 2 weeks (not including summer) to respond.

5. The review chair has another week to prepare the final report, which is sent to the program administrator, full time faculty and the Vice President for Instruction and housed on the CCC website.

6. Within two years of the program review the PRC chair will follow up with the program concerning the progress of any proposed recommendations. An addendum to the final report noting this progress will be added by the PRC chair. 

Want to see a timeline of the program reviews scheduled for this year?

Go to the program review timeline page.

Instructional Assessment Committee, CCC

What you need to provide...

hard copy (double sided preferred, will be returned post-review) and one electronic copy (link to a google site will will be provided for file transfer) of the following:
  • A summary of activities and progress since last program review as well as a copy of your last program review. (See Reports for past reviews.) This is a good place to document your program's strengths.
  • One completed course outline table.
  • Course outlines and a few representative  syllabi for each course that is regularly taught. Please organize the outlines and syllabi together according to course number in ascending order. For instance, the ENGL 101 outline and syllabi should be grouped together, followed by the ENGL 102 outline and syllabi, etc. (Outlines are available at Inside Seattle Colleges, Automated Course Approval, Course Inventory. Include both the Master Course Outline and Central College Supplemental. If you do not see your course, request the MCO from Mark Baumann.)
  • 3 year enrollment data—headcount/FTEs by quarter— will be provided to programs before the review through the Office of Institutional Research
  • Visual aid or brief description of the scope and sequence of the program, including how a student moves through the program. Visual aid can be your current Program Map. If your program supports the AA or AS degree, those maps can be provided in lieu of your program map.
  • Your latest assessment report or explanation of your assessment activities and any other program level reports you may have generated (See IAC Reports for past assessment reports).
  • Url to program web pages, if any

What will be discussed...

  • Currency and relevance of the curriculum in relation to the program’s mission and outcomes
  • If Master Course Outlines at the district level and college level have been updated to reflect what you are teaching in the classroom
  • If syllabi list the same course learning outcomes as the Master Course Outline
  • Alignment of college, program and course learning outcomes
  • If syllabi are following best practices (up to date ADA statements, listing course learning outcomes, show consistency between sections, list a grading scale, etc.)
  • Outcomes assessment and planning (what's working and what's not)
  • Changes in the program since the previous curriculum review - have you acted on the recommendations in the previous review?
  • Strengths and areas for curriculum improvement
  • Concerns of the program related to curriculum, instruction, and support

When things are due...

PRC Chair=Chair of the overall Program Review Committee (changes every three years)
Review Chair=Chair of that particular program review (changes per review)

When?

What?

Who?

One year before

A review schedule is posted on the PRC Web page. Program administrators are notified of upcoming reviews.

PRC chair

One month before

Reminder to the program of coming review & schedule informational meeting with program faculty

PRC chair/Review chair

Three weeks before

Required information supplied to program review chair

Program faculty and administrator

Day of the Review

Discussion of curriculum

PRC review team, program faculty and administrator

Two weeks after Review

Follow-up observations and questions (if any) to program.

Review chair/VP of Instruction

Within 2 weeks after receipt of follow-up

Program sends PRC responses to follow-up questions.

Program faculty and administrator

Within one quarter

Summary report of the review sent to VP for Instruction, program faculty and dean

Review chair/PRC chair


Within two years of Review
Follow up on program's progress on any recommendations
PRC chair

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Katie Gagnon,
Jun 17, 2015, 12:13 PM