Course Planning Information
(CAC) Process Overview
The CAC accepts course proposals for review once each quarter. In order for a course approval submission to be considered for review by the Course Approval Committee, course proposals must include all required information requested in the Automated Course Approval System and comply with the Guidelines for Completing the College Supplemental section of the Automated Course Approval System.
CAC reviews all information input into the Automated Course Approval system and forwards its recommendations to the Vice President for Instruction. CAC-approved courses are reviewed by the three district Vice Presidents and forwarded to the district once they are approved.
In general, courses must be proposed at least two (2) quarters before being offered to allow time for any necessary revisions and to meet the publication deadline for the quarterly schedule. The committee’s course review deadline typically falls in the third or fourth week of the quarter. Committee members review courses received by that deadline and discuss them at a course review meeting usually scheduled about two weeks later. Proposing faculty are invited to attend the meeting.
After the meeting, the CAC chair, via the Automated Course Approval system, notifies the proposing faculty of the committee’s conclusions and provides a summary of recommendations, if any. If the chair fails to notify the faculty of the course status within two weeks of the course review meeting, the course may continue through the approval process without CAC intervention. The proposing faculty must respond to the recommendations within two weeks of the chair’s communication, to be considered at the next business meeting. Otherwise, the course can be re-submitted by the next course approval deadline.
The committee will review late proposals as time allows and at the discretion of the chair with approval from the committee.
Within two weeks of receiving the committee’s recommendations, the proposing faculty may appeal by submitting a rationale for rejecting the recommendations. The committee will consider the appeal at its next scheduled business meeting. If the committee accepts the appeal, the course will be approved and forwarded to the Vice President. If the committee rejects the appeal, the committee will forward the course to the appropriate administrator with an explanation.