Welcome to the SCOE Zimbra to Gmail migration web site

SCOE will be moving from Zimbra to Gmail and Google Calendar over the next two months. You'll find everything you need to make this transition as smooth as possible on this website. You will be receiving regular email updates from the Tech Use Committee regarding the process, and those emails will also be archived here. Be sure to check the FAQ page regarding any questions that come up. We will be updating that page as we receive additional questions.

Getting Started

Start by deleting unnecessary emails from your Zimbra account. SCOE IT will convert all of your Zimbra emails, contacts, and calendar items to Gmail and Google Calendar.

Accessing your new Gmail account

To get to your new Gmail account, go to mail.scoe.org. You will log into your Gmail account with the same username and password you use to log into your Google Drive and Docs account. This is also the same password Windows users use to log into their systems and Mac users use to log into the F: and G: drives. If you don't know this login information, call the IT Help Desk at (707) 524-8324 or email helpdesk@scoe.org from another email account.

Setting up Gmail on your mobile device

To set up Gmail on your iPhone, follow the instructions here. To set up Google on an Android device, follow the instructions here.


IMPORTANT NOTE: Your folders will migrate over from Zimbra to Gmail. Gmail uses the term labels instead of folders. If you have folders stored inside your Inbox, you should move them outside of your Inbox to ensure that they migrate properly. Here is a document that provides more details. Here is the official Google documentation on using labels vs. folders. Following is a link to a good introduction to understanding labels in Gmail: http://www.pcworld.com/article/3020447/data-center-cloud/folders-and-labels-the-trick-to-organizing-gmail.html



If you want to begin learning about Gmail and Google Calendar now, here are some links:

Google training center is now called the GSuite Learning Center:

GSuite Site https://gsuite.google.com/learning-center/

Quick Start Site https://gsuite.google.com/learning-center/products/quickstart/

Trainings will be offered in December and January.


Timeline

The goal is to have the migration complete by January 31, 2017. There will be three phases to the process:

First phase: IT has successfully completed the process of converting to Gmail and Google Calendar.

Second phase: ESS has successfully completed the process of converting to Gmail and Google Calendar.

Third phase:

 The following departments have successfully converted to Gmail and Calendar on December 12: Administration, SELPA, and HR
 The following departments have successfully converted to Gmail and Calendar on December 19: NCSOE , Business Services, and CTE
The following departments have successfully converted to Gmail and Calendar on January 9, 2017: Alt Ed and Special Ed
Contacts

You'll find a list of Tech Use Committee members here.


Trainings

Three new trainings are scheduled for February:


Gmail - Optimize your Inbox: Monday, February 6, 9-10:30 am, Madrone room. Sign up here.

Google Drive and Docs: Friday, February 10, 9-10:30 am, Madrone room. Sign up here.

Google Teams and Drive Management: Tuesday, February 21, 9-10:30 am, Madrone room. Sign up here


Please check the list of Tech Use Committee members for your department contact.