Collaborating in Gdocs

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About real-time collaboration in Google Docs

Documents:

If you and another collaborator are editing or commenting upon the same document at the same time, a box with the name of the collaborator appears at the top of the screen. If other people are editing or commenting upon a document simultaneously with you, you’ll see their edits and comments in real time. You can also see their names listed at the top. Click the arrow to the right of the names to open a tab where you can chat with other collaborators within the document.

Fifty people can edit a document at the same time. You can share a document with up to 200 people.

 

Spreadsheets:

If multiple people are editing or viewing your spreadsheet at the same time, you'll see their names listed at the top. Click the arrow to the right of the names to open a tab where you can chat with other viewers and collaborators about changes being made to the spreadsheet.

A total of 50 people can edit a spreadsheet simultaneously. You can share a spreadsheet with 200 collaborators and/or viewers.

 

Presentations:

If other people are editing a presentation simultaneously with you, you'll see their names at the top of the page. You'll also be able to chat with other viewers and collaborators in View presentation mode (available in the upper-right corner of the edit page).

10 people can edit a presentation at the same time. However, you can share a presentation with up to 200 people (whether you add collaborators or viewers, the total cannot exceed 200 people).

 

Drawings:

If other people are editing a drawing simultaneously with you, you'll see their edits in real time. You can also see their names listed at the top. Click the arrow to the right of the names to open a tab where you can chat with other editors from within Google drawings.

Other editors see your changes as you complete them, like when you finish moving or entering text in a shape. If you cancel an edit before completing it, the change isn't saved and collaborators don't see it.

Up to 50 people can edit and view a drawing at the same time.

Looking for a quick way to share? Change the visibility option of your doc so that Anyone with the link can view it (or edit it -- your choice). Docs set to Anyone with the link can be viewed by anyone who has a link to the doc, so it can be a convenient way to share a non-private doc with a big group.

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