UASCS July 2015- June 2016 Board Minutes


Utica Academy of Science Charter School

Board of Trustees

Regular Meeting

Minutes

 

Date    :           7/14/2015

Place   :           UASCS Building

 

  1. The regular meeting was called to order at 8:45 pm. The board reserves the right to act on any and all agenda items.

 

Open Public Meeting Act Statement

This meeting has been publicized in accordance with the requirements of the

New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.

           

           

 

Others present at the meeting:

 

    II.         Approval of Meeting Minutes

 

Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)

 

Regular Board Meeting of 6/2/2015

 

Roll Call: Adopted unanimously

  

  III.         Agenda

1.     Approval of new hires (executive)

2.     Approval of school director hiring(executive)

3.     Approval of 2015-16 student handbook

4.     Approval of 2015-16 personnel handbook

5.     Approval of admission policy

6.     Approval of purchase of security cameras for high school

7.     Approval of purchase of phone system for high school

8.     Approval of Superintendent review

Discussion

1.     Financial status and budget

2.     Board self-review

3.     Superintendent’s report

4.     Director’s report

 

Roll Call: Adopted unanimously

 

 IV.         Discussion Items

 

1.     Financial status and budget: SASCS Financial Dashboard, Month-to-month budget has been reviewed and discussed.

2.     Board self-review: Board self-review discussion is tabled for next meeting

 

   V.         Superintendent’s Report

 

1.     Summer Schools are scheduled between July 7 and August 7.

2.     2 days professional development for directors and school deans were conducted on June 29-30.

3.     Letter of Intent to start a new charter school in Syracuse submitted to Board of Regents. SASCS and UASCS will serve as a model school for proposed new charter school with addition of enrollment preference to ELL students.

 

UASCS Director’s Report

 

School Activities:

 

1.     On Tuesday, June 2, 2015, 9th grade English and Reading and Research classes had a guest speaker, Mr. Larry Goldman of The Golden Law Firm.

2.     Reading and Research along with English Nine collaborated on the ninth grade mock trial from April 28 to June 9, 2015. This was a cross-curricular project focusing on injustice not only in To Kill a Mockingbird but also in the legal system. The mock trial took place on June 9 at the Alexander Pirnie Federal Court Building in Utica, NY. The scholars showcased what they had learned throughout the research process through their roles of lawyers, medical examiners, eye witnesses, forensic investigators, police investigators, psychologists, and Innocence Project experts. They were given resounding praise from the judges, including Leland McCormac the Chief Trial Counsel Lawyer for Oneida County and Larry Golden of the Gold Law Firm in Utica, NY.

3.     On Tuesday, June 9, 2015, the 6th grade scholars, under the musical direction of Mrs. Nazel, presented "An Adventure in Fantasyland" at our new school in Frankfort, NY.

4.     On Wednesday, June 10, 2015, the 7th & 9th grade scholars of Utica Academy of Science Charter School presented their End of the Year Concert.

5.     On Wednesday, June 10, 2015, ELL scholars and scholars who receive extra services went to Delta Lake State Park.

6.     On Thursday, June 11, 2015, the 10th grade class took a field trip to Barnes and Noble in New Hartford.

7.     In May & June 2015, the scholars that showed exemplary behavior and achieve a certain number of merit points were rewarded with a field trip to Hoopla. We took some 6 to 10 grades scholars to Hoopla as a reward because they earned 80 or more merits during the school year.

8.     On Friday, June 12, 2015, the 6th grade class had a family fun day and picnic at Proctor Park.

9.     On Friday, June 12, 2015, 19 scholars went to Sea Breeze amusement park in Rochester, NY.

10.  On Friday, June 12, 2015, 140 UASCS students between 7th-10th grade and 10 chaperons (staff and parents) took the end of year field trip to Six Flags - The Great Escape in Lake George, NY.

11.  On Monday, June 15, 2015, scholars from Utica Academy of Science attended GENIUS Olympiad opening ceremony.

 

  VI.     The meeting adjourned at 9:30 pm.

Roll Call: Adopted unanimously

 


Utica Academy of Science Charter School

Board of Trustees

Regular Meeting

Minutes

 

Date    :           8/11/2015

Place   :           UASCS Building

 

  1. The regular meeting was called to order at 8:30 pm. The board reserves the right to act on any and all agenda items.

 

Open Public Meeting Act Statement

This meeting has been publicized in accordance with the requirements of the

New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.

           

           

Others present at the meeting:

 

    II.         Approval of Meeting Minutes

 

Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)

 

Regular Board Meeting of 7/14/2015

 


Roll Call: Adopted unanimously

 

 

  III.         Agenda

1.     Approval of new hires (executive)

2.     Renewal of Dr. Ay’s terms

3.     Approval of enrollment policy

4.     Approval of Purchases

5.     Approval of extension of School Security Contract

 

Discussion

1.     Financial status and budget

2.     Board self-review

3.     BoT conflict of interest policy

4.     Enrollment Policy

5.     Board membership

6.     Superintendent’s report

7.     Director’s report

 


Roll Call: Adopted unanimously

 

 IV.         Discussion Items

 

1.     Financial status and budget: The budget was briefly reviewed with guidance of Mr Bilge.

2.     Board self-review: The board discussed the self-review assessment form of the board. It is decided to keep the board as same. Board members will discuss the self-review in depth at strategic meeting.  

3.     Enrollment policy changes: Several changes were made to enrollment policy, first one was to include preference to staff members. Also the language of the policy overall was updated in general.

4.     Board membership: One board member's request not to extend his term since he accepted a job offer out of the town is discussed. 

5.     BoT conflict of interest policy: Each board member was given school’s conflict of interest and code of ethics policy. The board members were asked to sign and declare any conflict of interest. In addition, policy was reviewed briefly to remind the important sections. Dr. Fehmi Damkaci told the board that he has no conflict interest however he would like to declare again that he is the board president of Terra Science and Education, non-profit. Dr. Ay also mentioned that his wife works as the research director at SASCS and he stays abstained when any issue related to her is discussed.

 

   V.         Superintendent’s Report

 

1.     Summer Schools/PD: Summer institute is underway. The school planned somewhat different program this year. All teachers, especially new teachers, are prepared extensively for the use of technology and programs that the school implementing. Data and the use of data meetings will be held. Since more of the Utica teachers are new to the schools, the school’s expectations, mission, and programs are reviewed more in depth.

2.     Schools readiness for the new school year: All buildings are ready for school opening. Last minute updates are underway. Teachers are preparing their classrooms and curriculum for the year. The new Building is almost ready, some furniture is approved today, but will be ready for the first day of school. The school will have a opening picnic for parents and community.

3.     ELL & Special Ed. $ FRLP  Recruitment efforts: Mr Hayali talked about all the efforts regarding special focus and recruitment of sub-student groups. This year school will put more emphasis on recruitment of more applications from these subgroups, especially from FRLP and ELL, which are easier to identify and target compare to special education students.

4.     NYSLED results: Mr Hayali shared the schools success in moving students from low level of ELL to proficient levels in a very short time. The results are very promising regarding the success of UASCS for serving ELL population in Utica. The school provides at least 2 to 3 times more ELL instruction compared to mandated hours and many out of classroom of activities to engage students with society.

 

UASCS Director’s Report

 

The school was not in session, therefore there is no report.

 

  VI.         The meeting adjourned at 9:30 pm.

Roll Call: Adopted unanimously


Utica Academy of Science Charter School

Board of Trustees

Regular Meeting

Minutes

 

Date    :           9/8/2015

Place   :           UASCS Building

 

  1. The regular meeting was called to order at 9:37 pm. The board reserves the right to act on any and all agenda items.

 

Open Public Meeting Act Statement

This meeting has been publicized in accordance with the requirements of the

New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.

           

           

Others present at the meeting:

 

    II.         Approval of Meeting Minutes

 

Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)

 

Regular Board Meeting of 8/11/2015

 

Roll Call: Adopted unanimously

 

  III.         Agenda

1.     Approval of new hires (executive)

2.     Approval of Title I coordinator assignment

3.     Approving of Safety Plan

4.     Approving of using $250K reserved fund for purchasing technology and hiring instructional support staff

5.     Approval of renewal of Syracuse Academy Contract at the same rate

6.     Approval of a new board member

7.     Election of vice president

Discussion

1.     Audit process

2.     Code of Ethics and Conflict of Interest Policies

3.     Annual academic status and plans for 2015-16 year.

4.     Annual board retreat

5.     Superintendent’s report

6.     Director’s report (UTICA)

 

Roll Call: Adopted unanimously

 

 

 IV.         Discussion Items

 

1.     Audit process and updates: Mr Bilge provided information regarding the ongoing audit process for past year. Financials were not reviewed due to audit of the business office during the week.

2.     Code of Ethics and Conflict of Interest Policies: The policy was distributed for signature and certain parts were announced at the meeting as a reminder.

3.     Annual board retreat: Board will hold a retreat in the month of October to go over annual data and plans.

4.     Annual academic status and plans or 2015-16: Mr. Kocak provided a 30 minutes presentation on the academic status of UASCS in regards to State tests and Regents tests (in comparison to State and District) and provided a brief plan to improve the school’s academic performance in this year; teacher training, coaching, and retention as well as hiring external consultants to help to increase teacher quality. He also described the new intervention plan for math and ELA courses and training of teachers to be proactive in use of student data provided by Superintendent’s office. He also provided tools to be used by teachers in the implementation of curriculum etc.

 

 

   V.         Superintendent’s Report

 

UASCS Director’s Report

·       UASCS has started 2015-16 school year with full capacity of 352 (351) students and 452 students on a wait list in 6-11 grade in two separate locations.

·       We had an open house BBQ on August 28 at the new Frankfort location with over 300 people including staff, students, parents and board members.

·       We had two weeks rigorous summer orientation to get the new team members ready for the school year between August 24 –Sep 3.

·       We hired new instructional coach and a college guidance to strengthen two important areas in our academic programs; Literacy across content areas and college guidance for the rising juniors and sophomore.

·       The school is launching a new College Mentorship Program (CMP) to address the needs of high achievers as well as strong RTI program.

 

 

 

  VI.         The meeting adjourned at 10:17 pm.

Roll Call: Adopted unanimously

 


Utica Academy of Science Charter School

Board of Trustees

Special Board Meeting

Minutes

 

Date    :           9/22/2015

Place   :           SASCS High School

 

  1. The regular meeting was called to order at 7:30 pm. The board reserves the right to act on any and all agenda items.

 

Open Public Meeting Act Statement

This meeting has been publicized in accordance with the requirements of the

New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.

           

           

Others present at the meeting:

 

    II.         Approval of Meeting Minutes

 

Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)


Roll Call: 

 

  III.         Agenda

1.     Approval of Chromebooks orders

 

Roll Call: Adopted unanimously

 

  IV.         ►Motion #150922.1

RESOLVED, that purchasing 4 sets of chromebook from Promevo and 3 chromebook carts from TouchBoards is hereby approved.

 

ITEM

Location

Quantity

Quote1

Quote2

Quote3

Chromebook: Lenovo N21

Utica

135

BlueRange: $35,310.00

BestBuy: $35,375.56

Promevo: $35,310.00

Cart:  CLOUD 32

Utica

4

AudioVideo: $18,178.00

TouchBoards: $5,793.62

Promevo: $7,399.96

 

 

Resolution # 150922.1 was adopted unanimously

 

    V.         The meeting adjourned at 7:45 pm.

Roll Call: Adopted unanimously

 

Utica Academy of Science Charter School

Board of Trustees

Regular Meeting

Minutes

 

Date    :           10/13/2015

Place   :           UASCS High School

 

  1. The regular meeting was called to order at 8.25 pm. The board reserves the right to act on any and all agenda items.

 

Open Public Meeting Act Statement

This meeting has been publicized in accordance with the requirements of the

New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.

           

 

Others present at the meeting:

 

    II.         Approval of Meeting Minutes

 

Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)

 

Regular Board Meeting of 9/8/2015 and 9/22/2015

 

  III.         Agenda

1.     Approval of new hires

2.     Approval of Refreshment and Drink Policy

3.     Approval of Title 1&2 grant budget as proposed

4.     Approval of Credit Card application for UASCS

5.     Approval of Audit report

 

Discussion

1.     Financial status and budget

2.     Independent Audit Review (executive session)

3.     September & October Star Math and Reading test results data analysis

4.     Superintendent’s report

5.     Director’s report (UASCS)

 

 

 IV.         Discussion Items

 

1.     Financial status and budget: Financials are reviewed. Financial dashboard and monthly statements were presented.

2.     Independent Audit Review (executive session): Auditor provided a summary of the 2014-15 summary. Auditor notified the board that there is no material weakness and all the recommendations which were made last year have been implemented by the school. Board asked what else we can do to improve our processes.

3.     BoT retreat day: Sunday October 18th at 1.30 pm, at Utica high school. The board will review itself and will focus on its recruitment plan. The agenda will be sent.

4.     September & October Star Math and Reading test results data analysis: Mr Bekir Duz provided a presentation on Star Math and Reading test results and intervention plans. Board asked questions regarding the growth on certain grade level. Board would like to get reporting on the monthly reporting on these tests. Teacher training continues in order to implement these monthly testing.   

 

   V.         Superintendent’s Report

 

UASCS Director’s Report

 

Total Current Enrollment

341

Female

160 – 47%

Male

181 – 53%

Demographics

 

White

194 – 57%

Black

25 – 7%

Hispanic

56 – 16.5%

Asian

42 – 12.5%

Other

24 – 7%

Total number of FRPL

 (goal: 81.6%)

Total number of SWD

32 – 9.4% (goal: 15.6%)

Total number of ELL

36 – 10.6% (goal: 15.6%)

Total number of students eligible for FRLP

69 as of 10/9/2015

*still in process

 

School Activities:

Back to School BBQ

On Saturday, September 26, we had another big turnout with over 200 people on a nice sunny day. Our students and parents also got a chance to meet with UAS staff and get an opportunity to sign up over 20 clubs.

 

RTI Program and After School Clubs

Based on Star Test results and student GPA, New After School RTI program has started as of Sept 28. It is supported by college tutors to reach out to more students in a small tutoring setting. UAS also started its after school clubs with over 20 different clubs including International diversity club, karate, basketball, cooking club and more.

 

 

Saturday School

Saturday school will start on October 10 from 9:00am -12:00pm helping scholars in various content areas including ELL.

 

UAS Leadership Series

Assemblymen Antony Brindisi visited the UAS High School on October 9th and met with the sophomores as well as a luncheon with several UAS parents. He has impressed with the school and the hard work UAS team put in place every day.

 

 VI.         Executive Session

Motion to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.

Roll Call: Adopted unanimously

Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.

 

VII.         Reconvene Public Session


Roll Call: Adopted unanimously

 

VIII.         Public Comment on Any Agenda Topic

 

Board President or designee opens the public comment session on any agenda topic.

Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.

Board President or designee closes the public comment session on any agenda topic.

 

 

  IX.         The meeting adjourned at 9.15 pm.

Roll Call: Adopted unanimously

 

Utica Academy of Science Charter School

Board of Trustees

Regular Meeting

Minutes

 

Date    :           11/10/2015

Place   :           SASCS High School

 

  1. The regular meeting was called to order at 9.05 pm. The board reserves the right to act on any and all agenda items.

 

Open Public Meeting Act Statement

This meeting has been publicized in accordance with the requirements of the

New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.

           

           

Others present at the meeting: Chief of Staff

 

    II.         Approval of Meeting Minutes

 

Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)

 

Regular Board Meeting of 10/13/2015

 

Roll Call: Adopted unanimously

 

  III.         Agenda

1.     Approval of 990 tax form

2.     Approval of Wellness policy

3.     Approval of Opening a Keybank Checking Account

4.     Approval of new hires ( executive session)

5.      

Discussion

1.     Financial status and budget

2.      Academic reporting

3.     Facilities

4.     Staff Issues, if any (executive session)

5.     Superintendent’s report

6.     Director’s report (SASCS)

 

Roll Call: Adopted unanimously

 

 

 

 IV.         Discussion Items

 

1.     Financial status and budget: Financial summary and income statement were reviewed. School has tight budget. Must be closely followed in terms of spending. Budget revision will be needed to transfer funds from unused line items.

2.      Academic reporting: Star math and Reading monthly testing results for two months have been reviewed. Certain grades show very slow or no growth. Action plan for these were discussed. Superintendent explained the use of data by school leaders to improve academic performance. School leaders will closely follow these students and will provide extra support.

3.     Facilities: New high school building has been utilized well, most of the immediate needs (library, seating area, etc) were provided. All tech needs are set at the moment.

4.     Staff Issues, (executive session)

 

UASCS Director’s Report

 

UAS Monthly Report

School: Utica Academy of Science Charter School

Month:                   November           Year: 2015

Total Current Enrollment

346  (352 cap)

Female

165 (48 %)

Male

181 (52%)

Demographics

White

196 (57%)

Black

25 (8%)

Hispanic

56 (15%)

Asian

41 (12%)

Other

28 (8%)

Total number of SWD

26 (7%) (G: 16.9%)

Total number of ELL

38-including 10 scholars that receive extended time

(11%) (G: 14.7%)

Total number of students eligible for FRLP

43 reduced, 194 free  (69%), not finalized yet (G: 78.1%)

Total Students in Waiting List

206



School Activities:

UAS Atoms Won 2nd Place in Robotics Competition: Utica Academy Scholars attend to a FLL Robotics competition in NJ and won two medals. The Atoms won the second place in best mechanical design and third place in overall competition. Congratulations to all Scholars!

STEM Fieldtrip, Herkimer Diamond Mine - UAS 10th grade scholars visited Herkimer Diamond Mine with their earth science classes. Scholars had an opportunity to experience hands-on activities about what have been introduced in their science classes.

Leadership Series, Senator Griffo - Senator Griffo visited the UASCS High School on Tuesday, October 28, 2015. Our sophomores as well as their parents had a quality time with senator where they could ask questions and expand their knowledge in politics.

Fall Cleaning- On Saturday, October 24. 2015 UASCS scholars volunteered through the Oneida County Office of Aging and Youth Bureau group. They helped out senior citizens rake leaves in their backyards. To reward our  scholars for their generous work they were taken to McDonalds for lunch.

PSAT’S- On October 23. 2015, 66 sophomores and junior scholars took PSAT for college.  Success rate will be used to assess individual and collective preparation for college readiness.

Fall Festival - The second annual Fall Festival on October 28, 2015 was a great success. Students and families from all UASCS grades were in attendance and enjoyed the games, snacks and haunted house from 6:00 until 8:00 in the evening.

 

 

 

    V.        The meeting adjourned at 9:53 pm.

Roll Call: Adopted unanimously


Utica Academy of Science Charter School

Board of Trustees

Regular Meeting

Minutes

 

Date    :           12/8/2015

Place   :           UASCS High School

 

  1. The regular meeting was called to order at 7:15 pm. The board reserves the right to act on any and all agenda items.

 

Open Public Meeting Act Statement

This meeting has been publicized in accordance with the requirements of the

New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.

           

           

Others present at the meeting: Mrs Muok, parent of SAS

 

    II.         Approval of Meeting Minutes

 

Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)

 

Regular Board Meeting of 11/10/2015

 

Roll Call: Adopted unanimously

 

 

  III.         Agenda

1.     Approval of new hires

2.     Approval of changing the health insurance to self-funded health insurance

3.     Approval of bank account openings for the health insurance claims

4.     Approval of changing dental insurance to Delta  Dental Insurance

5.     Approval of changing vision and long term disability  insurances

6.     Approval of capitalization policy

7.     Approval of RFP responses for Security Services

8.     Approval of wellness policy

 

Discussion

1.     Financial status and budget

2.     Academic: Monthly Star Math and Reading test result data analysis

3.     Fall teacher survey analysis

4.     Outside evaluator for schools

5.     PR company

6.     Suspension rate and improvement

7.     School report

 

Roll Call: Adopted unanimously

 

 

 IV.         Discussion Items

 

1.     Financial status and budget: Financial summaries and dashboard has been analyzed. Month of cash has been questioned. The budget will be revised for next month’s meeting.

2.     Academic: Monthly Star Math and Reading test result data analysis: Board reviewed the monthly math and reading test results for the last two months. 6th grades have a slow improvement; however 7th and 8th graders have a faster improvement. Support services have been discussed and the new consultant in English will help teacher to improve instruction quality.

3.     Fall teacher survey analysis; Board review the teacher survey summaries and overall happy with the outcome however identified the following issues to be improved this year as a focus area: PD services, analyzing data with teachers, role of district office, and providing more time to collaborate with each other.

4.     Outside evaluator for schools: retired superintendent as an outside evaluator for board and superintendent by observing schools and classrooms. The board thinks that it will be useful for the board for making decision based on her feedback.

5.     PR company: The school is looking for PR companies to help school’s media relations.

6.     Suspension rate was discussed, additional PD should be provided to first time teachers at the school. District office will hire consultants regarding student issues, Reverend Dunmore will come to school for addressing students regarding respect to teachers and staff members. Students can be brought to prison to set up examples.

 

   V.         School Report

Month:   December              Year: 2015

Total Current Enrollment

348 (cap 352)

Female

167 - 48%

Male

181 - 52%

Demographics

White

194 – 56%

Black

55 – 16%

Hispanic

32 – 9%

Asian

41 – 12%

Other

26 – 7%

Total number of SWD

24 – 6.9 % (G: 16.9%)

Total number of LEP

57-w/ 10 receiving extended time 16.4% (G:14.7%)

Total number of students eligible for FRLP

268 – 77% (G: 78.1%)

Total Students in Waiting List

206



 

School Activities:

UAS Atoms Visited Mayor: UAS MS Robotics Team visited Mayor Palmieri in his office today. Scholars congratulated Mayor on his re-election and shared their success stories in the FLL Robotics Competition in NJ. We look forward to seeing Mayor Palmieri at UAS Leadership Speaker Series soon. Congratulations to all Scholars!

First Quarter Award Ceremony - UAS 10th grade scholars visited Herkimer Diamond Mine with their earth science classes. Scholars had an opportunity to experience hands-on activities about what have been introduced in their science classes.

UAS Parent Involvement Committee - UAS Parent Involvement Committee (PIC) had its second meeting this month and decided annual projects to focus on this school year which includes building a school library, volunteer tutors, UAS media outreach and fundraising activities. We want to thank our parents involved in PIC for their leadership and dedication. The first outreach event is going to be Media Panel in December.

MS Creative Writing Club: On Tuesday November 18th, the MS's Creative Writing Club went on their first field trip. Students went to see the award winning author, Jason Reynolds in Albany. Reynolds received the American Library Association’s Coretta Scott King/John Steptoe Award for When I Was the Greatest (2014). The MS's CWC first ate dinner together, then drove to Huxley Theater in downtown Albany. Reynolds was a very engaging author who was willing to talk to the students and take a picture or two with them. UASCS now owns one book, The Boy in the Black Suit, and another book is being sent to us. 

 

  VI.         The meeting adjourned at 8:45 pm.

Roll Call: Adopted unanimously

 

Utica Academy of Science Charter School

Board of Trustees

Regular Meeting

Agenda

 

Date    :           1/19/2016

Place   :           SASCS High School

 

  1. The regular meeting was called to order at 8:55 pm. The board reserves the right to act on any and all agenda items.

 

Open Public Meeting Act Statement

This meeting has been publicized in accordance with the requirements of the

New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.

           

           

Others present at the meeting:

 

    II.         Approval of Meeting Minutes

 

Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)

 

Regular Board Meeting of 12/8/2015

 

Roll Call: Adopted unanimously

 

  III.         Agenda

1.     Approval of new hires

2.     Approval of revised budget

3.     Approval of revised service contract with SASCS

 

Discussion

1.     Financial status and budget

2.     January Star Math and Reading test result data analysis

3.     Recruitment Plan and Priorities for 2016 Application Cycle:

4.     Superintendent’s report

 

Roll Call: Adopted unanimously

 

 

 IV.         Discussion Items

 

1.     Financial status and budget: Revised budget was reviewed. CFO provided information on items which are revised. Also, financial statement was reviewed

2.     January Star Math and Reading test result data analysis: The monthly data was reviewed. The data also included the trend and performance by grade over 4 months. Certain grades needs more aggressive intervention in order to get all grade level in both subjects higher than state average. The school is looking for ELA intervention tools as they have for math. Currently, they are testing couple programs.

3.     Recruitment Plan and Priorities for 2016 Application Cycle: The school will focus on targeted recruitment to increase its ELL and FRLP population. School will try to purchase mailing address of families with certain income level and will work closely with Catholic charities regarding ELL recruitment.

4.     3rd year review: State Visit in February: Preparations regarding state visit has been discussed briefly.

 

   V.         Superintendent’s Report

School Dean Report

 

Total Current Enrollment

346

Female

162 (46.8%)

Male

184 (53.2%)

Demographics

White

193 (55.8%)

Black

54 (15.6%)

Hispanic

63 (18.2%)

Asian

43 (12.4)

 

 

Total number of SWD

26 (7.5%, Goal: 16.9%)

Total number of LEP

44 ELL scholars and 10 w/ extended time

Total: 54 (15.6%, Goal: 14.7%)

Total number of students eligible for FRLP

35 reduced and 234 free as of 1/8/2016

Total: 269 (77.7%, Goal: 78.1%)

Total Students in Waiting List



School Activities:

UAS Atoms Participated FTC Qualifiers: The high school FTC robotics team, UAS Atoms, participated to FTC robotics qualifiers in December 13, 2015 in Sauquoit Valley High School.

The high school FTC robotics team, UAS Atoms, participated to FTC robotics qualifiers in December 13, 2015 in Sauquoit Valley High School.

UAS School Spirit AssemblyMr. Morris Pearson from MVCC Director of Civic Responsibilities was a guest speaker for our Spirit week assembly.  Mr. Pearson focused on positive decision-making and the coexisting in a diverse community.

UAS Staff vs. Students Basketball Game: On the last day of the spirit week, UAS staff (The Magicians) and the scholars (Team Curry) played a very competitive game in the Frankfort GYM. The UAS scholars have proven themselves to be ready for the league in the upcoming school year.

UAS Scholars volunteered at Rescue Mission: UAS Scholars went to rescue mission to help gift-wrapping for the holiday season with their teachers.

 

  VI.        The meeting adjourned at 9:35 pm.

Roll Call: Adopted unanimously



Utica Academy of Science Charter School

Board of Trustees

Regular Meeting

Minutes

 

Date    :           3/8/2016

Place   :           SASCS High School

 

  1. The regular meeting was called to order at 8:40 pm. The board reserves the right to act on any and all agenda items.

 

Open Public Meeting Act Statement

This meeting has been publicized in accordance with the requirements of the

New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.

           

           

Others present at the meeting:

 

    II.         Approval of Meeting Minutes

 

Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)

 

Regular Board Meeting of 2/9/2016

 

Roll Call: Adopted unanimously

 

 

  III.         Agenda

1.     None

Discussion

1.     Financial status and budget

2.     January Star Math and Reading test result data analysis

3.     Recruitment of special sub groups -109 application

4.     School Wide Culture program

5.     State Visit in May

6.     Superintendent’s report

 

Roll Call: Adopted unanimously

 

 IV.         Discussion Items

 

1.     Financial status and budget: The Financial Summary of the school was reviewed. The grants which were approved were discussed. CFO also mentioned new grants which will be applied soon. The UASCS budget is tight and every purchase is reviewed by Superintendent to make sure that we have good cash flow. State budget and its impact on charter budgets has been discussed.

2.     January Star Math and Reading test result data analysis: Math and ELA Start test results since beginning of year was analyzed in comparison with last year’s state average, district average, and school’s performance. Also annual projection of all start testing results and end-of-year expectations were analyzed for every grade. In both Math and ELA subject the level of certain classrooms lag behind compared to others subjects and grades. School has been working on identifying the reasons and addressing the issue. Issue also might be that Star testing is in its first year in Utica and still takes time to adjust the delivery and use as a intervention tool.

3.     Recruitment of special sub groups (119 applications as of today): there are 100 seats for the following year. School visited and dropped fliers/brochures at 14 organizations. In addition, the school performed door-to-door recruitment/flier distribution at neighborhoods where more refugee population lives.

4.     School Wide Culture program: School Director provided the following presentation and answered question from board members regarding school culture, suspensions, etc.

UASCS GUIDE TO ESTABLISHING POSITIVE SCHOOL CULTURE AND  REDUCING NEGATIVE CONSEQUENCES 2015-16

UASCS team has been working diligently to adopt PBIS positive behavioral intervention system methods reduce, while involving all aspect of its stake holders including parents, teachers students, counselors as well as community members. Here are some the steps that UASCS has taken in 2015-16 school year.

·       School wide culture and climate survey –school wide

·       Weekly focus group meetings with students

·       Collaborate with MVCC Staff including Director of Civic Respon. & Chief Conduct Officer, Morris Pearson, Dr. Nivia Cavic, Mr. Patrick Johnson

o   UASCS Staff Cultural Sensitivity Training – Mr. Patrick Johnson

o   Working with difficult students – Dr. Cavic

o   Uplifting school culture and climate – Mr. Pearson

·       Outside professional development – Motivating and managing hard to reach disruptive students by Brian Mendler – Syracuse March 17 - - 6 staff members will attend the PD and will educate others at the school

·       Grade level Focus meeting to unify classroom management practices

·       Grade level assemblies

·       Positive reinforcement – Fieldtrips, Lock-in fun evenings

·       Home visits done by administrators and teachers

·       Collaboration with Utica Youth and Families Inc. – Bruce Martin

 

5.     State Visit in May: May 5th or 12th for both; May 12th  

6.     School invited the President of Oneida-Herkimer Community Foundation for the school visit. The school will create relationship with the foundation for creating networking opportunities for the school; inviting speakers and applying for special grants to support school needs. 

   V.         Superintendent’s Report

School Dean Report

Month: March       Year: 2016

Total Current Enrollment

340

Female

157 – 46.2%

Male

183 – 53.8%

Demographics

White

185 - 54.4%

Black

55 – 16.2%

Hispanic

61 – 17.9%

Asian

45 – 13.2%

 

 

Total number of SWD

22 – 6.5% (G: 16.9%)

Total number of LEP

46 ELL scholars and 10 w/ extended time 13.5% -16.5% (G: 14.7%)

Total: 56

Total number of students eligible for FRLP

37 reduced and 230 free as of 3/7/2016

Total: 267 - 78.5% (G: 78.1%)

Total Students in Waiting List



Field Trips

Feb 10  è UASCS 2nd Award Ceremony – Parents teachers and students celebrated UASCS scholars success on Wednesday, March 2 at UASCS café.  Utica College Education Dean Patricia Hallock was the guest of honor to speak with parents and students about her story.

March 3 èCommunity & Media Panel –  We had several parents and community members showed up at the panel along with a TV station CNY.  It was a good effort to reach out to the community and talk about UASCS program in Utica.

March 4 è6th grade field trip to AMF Pin-O-Rama Lanes

è8-11 grade scholars w/ most merits =>field trip to New York State Museum in Albany, NY

March 10 è10th & 11th grade field trip to Onondaga Community College

Utica Comets Hockey Players will be visiting our high school on Wednesday, March 16, 2016 at 2:30pm.

 

 VI.         Executive Session

Motion by Choose an item., seconded by Choose an item. to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.

Roll Call: Choose an item.

Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.

 

VII.         Reconvene Public Session

Motion by Choose an item., seconded by Choose an item., to exit the executive session.

Roll Call: Choose an item.

Public Session was reconvened at .

 

VIII.         Public Comment on Any Agenda Topic

 

Board President or designee opens the public comment session on any agenda topic.

Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.

Board President or designee closes the public comment session on any agenda topic.

 

 

  IX.          The meeting adjourned at 9:59 pm.

Roll Call: Adopted unanimously


Utica Academy of Science Charter School

Board of Trustees

Regular Meeting

Minutes

 

Date    :           4/12/2016

Place   :           UASCS High School

 

  1. The regular meeting was called to order at 7.10 pm. The board reserves the right to act on any and all agenda items.

 

Open Public Meeting Act Statement

This meeting has been publicized in accordance with the requirements of the

New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.

 

    II.         Approval of Meeting Minutes

 

Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)

 

Regular Board Meeting of 3/8/2016

 

Roll Call: Adopted unanimously

  

  III.         Agenda

1.     Approval of new hires

Discussion

1.     Financial status and budget

2.     Lottery was held in UAS high school on April, 12, 2016.

3.     Academic report

4.     Superintendent’s report

 

Roll Call: Adopted unanimously

  

   V.         Discussion Items

 

1.     Financial status and budget: CFO provided information about financial summary and balance sheet. Questions were asked for budget planning for 2016-17 and current budget proposal by the governor for the charter school funding. There is no expectation in terms of increase in student funding. Therefore school will make budget based on this year’s budget.

2.     Lottery was held in UAS high school on April, 12, 2016: 146 applications by April 1st for 107 seats.

3.     Academic report: Due to state tests in April, Start Testing was not held in schools. It will be reported in May. 16 opt-outs in Math and 10 opt-outs in ELA state testing.

4.     Superintendent’s report

5.     School met with SURPO in order to attract more SWD students. The school will work with them.

 

 VI.         Superintendent’s Report

School Dean Reports

 

Total Current Enrollment

336

Female

153

Male

184

Demographics

White

182

Black

52

Hispanic

60

Asian

47

 

 

Total number of SWD

20 – 5.9% (G: 16.9%)

Total number of LEP

47 ELL scholars and 10 w/ extended time

Total: 57 - 13.9% -16.9% (G: 14.7%)

Total number of students eligible for FRLP

33 reduced and 233 free as of 4/11/2016

Total: 266 – 79.2% (G: 78.1%)

Total Students in Waiting List



 

School Activities:

Utica College Science Fair-April 2nd

One of our students won the first place and nominated for Intel Science Fair in May in Arizona.

6th grade field trip to MVCC (NanoDays)-April 1st

MVCC Field Trip (10th and 11th graders)-April 8th

Henry Hudson Planetarium Field Trip (10th grade)-April 13th

Oneida County Wastewater Treatment Plant Field Trip (10th grade)-April 20th

Oneida County Wastewater Treatment Plant Field Trip (10th grade)-April 21th

Russell Sage College (8th-11th grade) April 21th

 

VII.         Executive Session

Executive Session adjourned in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.

Roll Call: Adopted unanimously

Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.

 

VIII.         Reconvene Public Session


Roll Call: Adopted unanimously

 

  IX.         Public Comment on Any Agenda Topic

 

Board President or designee opens the public comment session on any agenda topic.

Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.

Board President or designee closes the public comment session on any agenda topic.

 

 

    X.         The meeting adjourned at 8.44 pm.

Roll Call: adopted unanimously

 

 Utica Academy of Science Charter School

Board of Trustees

Regular Meeting

Minutes


Date : 5/10/2016

Place: SASCS High School


  1. The regular meeting was called to order at 9.15 pm. The board reserves the right to act on any and all agenda items.


Open Public Meeting Act Statement

This meeting has been publicized in accordance with the requirements of the

New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.

  1. Approval of Meeting Minutes


Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)


Regular Board Meeting of 4/12/2016


Roll Call: unanimously



  1. Agenda

  1. Approval of renewal and hire of instructional staff for 2016-17 – executive session

  2. Approval of Teacher Pay scale – executive session

  3. Approval of Co-teacher pay scale

Discussion

  1. Financial status and budget

  2. Draft 2016-17 Budget – executive session

  3. State visit at Utica Academy High School 160 School lane at 1.30 pm, Thursday May 12th.

  4. Draft Policy site

  5. March Star Math and Reading test result data analysis

  6. Superintendent’s report



  1. Discussion Items


  1. Financial status and budget

  2. Draft 2016-17 Budget – executive session

  3. BoT meeting at Utica Academy High School 160 School lane at 1.30 pm, Thursday May 12th.

  4. March Star Math and Reading test result data analysis


  1. Superintendent’s Report

School Dean Reports

School: Utica Academy of Science Charter School

Month: May Year: 2016

Total Current Enrollment

335

Female

152

Male

183

Demographics


White

182 – 54.3%

Black

77 – 23%

Hispanic

60 – 18.5%

Asian

47 – 14%

Others

29 – 8.7%

Total number of SWD

21 – 6.2% (G: 16.9%)

Total number of LEP

47 ELL scholars and 10 w/ extended time

Total: 57 13.9% -16.9% (G: 14.7%)

Total number of students eligible for FRLP

33 reduced and 231 free as of 5/9/2016

Total: 264 – 78.8% (G: 78.1%)

Total Out of School Suspensions

High School ➔1

Middle School ➔2

School Activities:

May 13th International Night at MS

May 9th -13th Scholastic Book Fair at MS (PIC)

April 13th – May 18th PIC Little Caesar’s Pizza Kit Sale

May 24th Awards ceremony for all grades at MS

Field Trips:

May 9th =>11th grade field trip to Binghamton University

May 12th =>8th grade field trip to Museum of Science and Technology

May 14th Teen Book Fest, Nazareth College Field Trip


  1. Executive Session

Motion to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.

Roll Call: unanimously

Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.



  1. Public Comment on Any Agenda Topic


Board President or designee opens the public comment session on any agenda topic.

Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.

Board President or designee closes the public comment session on any agenda topic.



  1. Motion to adjourn the meeting at 10.05 pm.

Roll Call: unanimously

Utica Academy of Science Charter School

Board of Trustees

Regular Meeting

Minutes


Date : 6/7/2016

Place: UASCS High School

  1. The regular meeting was called to order at 7.05 pm. The board reserves the right to act on any and all agenda items.


Open Public Meeting Act Statement

This meeting has been publicized in accordance with the requirements of the

New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.


  1. Approval of Meeting Minutes


Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)


Regular Board Meeting of 5/10/2016


Roll Call: Unanimously


  1. Agenda

  1. Approval of new hires

  2. Approval of 2016-2017 Academic Calendar

  3. Approval of 2016-2017 Board Meeting Dates

  4. Approval of Student Uniform Vendor for 2016-2017 School Year

  5. Approval of Budget Revisions

  6. Approval of 2016-2017 Budget

  7. Approval of Line of Credits to Build a Soccer Field

  8. Approval of Superintendent salary

  9. Approval of Student handbook

Discussion

  1. Financial status and budget

  2. Discussion of SAS&UAS merger

  3. Superintendent’s report



  1. Discussion Items


  1. Financial status and budget: Budget revision and new budget for 2016-17 is presented. The budget for next year will still be a tight budget.

  2. Discussion of SAS&UAS merger; Merging two entities under one entity has been discussed under the feedback received from charter office of NYSED. The board members are agreed to submit for a merger application before the deadline. Merger will allow the schools to be merged under a newly named entity, such as SANY for branding, yet allow the schools keep their individual names, such as Utica academy of Syracuse academy. Also, one board meeting can be held for both schools, which result in increasing efficiency.




  1. Superintendent’s Report

School Dean Reports


School: Utica Academy of Science Charter School

Month: June Year: 2016

Total Current Enrollment

334

Female

152

Male

182

Demographics


White

181 – 54.2%

Black

77 – 23.1%


Hispanic

60 - 18%

Asian

47 – 14.1%

Others

29 – 8.7%

Total number of SWD

21

Total number of LEP

47 ELL scholars and 10 w/ extended time

Total: 57

Total number of students eligible for FRLP

33 reduced and 230 free as of 5/9/2016

Total: 263

Total Students in Waiting List


Total Out of School Suspensions

High School ➔1

Middle School ➔2


May highlights:

  • International Night: Over twenty different culture and country represented 3rd Annual UASCS International Night. Attendees got a chance to taste delicious food from all around the world and enjoy the traditional dance and music shows.

  • Regent Prep sessions held in the high school courses: Teachers organized afterschool and Saturday school prep sessions in May based on student data on benchmark and STAR test.

School Activities:

June 3 PIC Talent Show at HS

June 10 PIC Car Wash @ MS

June 11 6th grade musical performance of Alice’s Adventures at the High School


Field Trips:

June 2 6th grade field trip to Wind Farm in Morrisville, NY and Chittenango State Park

June 9 6th grade field trip to Darien Lake

June 10   7th grade field trip to New Hartford Theater

June 16   6th grade field trip to Herkimer Diamond Mines

June 23   6th& 7th grade field trip to the Towpath Feeder Canal in Boonville, NY

June 23 6th & 7th grade field trip to the Six Flags, Lake George, NY

June 23 6th & 7th grade field trip to Water Safari



  1. Executive Session

Motion to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.

Roll Call: approved unanimously

Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.


  1. Reconvene Public Session

Motion to exit the executive session.

Roll Call: approved unanimously


  1. Public Comment on Agenda Topics


Board President or designee opens the public comment session on agenda topics.

Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.

Board President or designee closes the public comment session on agenda topic.



  1. Motion to adjourn the meeting at 9.20 pm.

Roll Call: approved unanimously