Getting Started with Google Apps
Here are some tips to help you take advantage of the features Google Apps has to offer!
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1. Explore your calendar

Click through this interactitve tour to learn about your new calendar.

Calendar interactive tour

2. Schedule events

Schedule events, send invitations, add attachments, and print your calendar.

Scheduling and other Calendar basics 

Create events (3:03)

Print calendars and events (2:19)

3. Set things up

Set up event reminders, invitation replies, calendar sharing, and additional calendars.

Set up reminders, sharing, and more



Click on the Learn by app link in the left column to find out more about using Google Calendar.



Quick Fixes:

Set your locationFrom Google Calendar, click on the Settings icon (it looks like a gear in the upper right corner of the window) and select Settings from the list that appears. Scroll down to the Location field and type in 46556 (the ZIP code for Saint Mary's College). This setting will improve the accuracy of setting event locations.

Receive a daily agenda via e-mail: From Google Calendar, click on the Settings icon (it looks like a gear in the upper right corner of the window) and select Settings from the list that appears. Near the top of the page in the left corner (Under the Saint Mary's College graphic), click on the Calendars link. Click on the Reminders and notifications link next to the calendar you wish to receive the daily agenda for. Check the box in the Email column next to Daily agenda: Receive an email with your agenda every day at 5am in your current time zone.

Sharing Calendars: By default, your "free/busy" calendar information is shared with everyone at Saint Mary's College with a Google Apps account (this makes scheduling meetings easier, as the person issuing the invitation can view your availability). You can share additional information with specific individuals/accounts, share information with everyone, or stop sharing all calendar information. From Google Calendar, in the My Calendars section in the left column, click on the small arrow that appears when you hover your cursor over the name of the calendar you wish to share (or stop sharing). Select Share this Calendar. Select the sharing options you want your calendar to have. Click the Save button to save the settings.

Sharing Calendars - translating permission levels between Zimbra and Google:

If you have shared a calendar in Zimbra with someone, and you are unsure which permission settings you should use in Google, here is a comparison of what the Zimbra settings were to what the Google settings are:

  • A Zimbra Viewer is the same as See all event details access in Google
  • A Zimbra Manager is the same as Make changes to events access in Google
  • A Zimbra Admin is the same as Make changes AND manage sharing access in Google
  • Zimbra had an option for Public (view only, no password required) sharing. In Google, you can Make this calendar public but it only allows others to See only free/busy (hide details).
  • Zimbra had an option for External guests (view only) sharing. In Google, you can share a calendar with specific non-saintmarys.edu addresses, but they will only be able to See only free/busy (hide details).

Sharing Calendars with non-Saint Mary's users: When sharing a calendar with specific people, you can enter a non-saintmarys.edu address to share the calendar with. Those individuals will only See only free/busy information or be able to See all event details - they will not be able to edit your Saint Mary's calendars.

Calendar Delegation: You can directly manage others' calendars using shared calendars. For instructions, please refer to Google's "Google Calendar for Administrative Assistants" documentation at https://docs.google.com/document/d/1UQEdjql8vfjopxZ4SD1kPBCIBviiOAWO-8ifg9kt7Wc/edit or watch a video on how to Set up Google Calendar delegation.

Calendar Labs: Calendar Labs are not enabled for Saint Mary's College.