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  • Check out the most recent G Suite launches

    Inbox types now supported in the Gmail app for Android

    Posted: 07 Mar 2018 12:08 PM PST

    We can all use a little help organizing our email. Gmail makes it easy, offering web and iOS users various options for sorting their inboxes, including unread first, important first, starred first, and priority inbox. Because many of you rely on your phones for email, we’re now bringing these same options to the Gmail app for Android.

    Going forward, if you’ve selected a specific inbox type for your Gmail account on the web, you’ll see that same email configuration in your Android app. For instance, if you’ve chosen to see unread emails at the top of your inbox and everything else below, you’ll see your emails sorted the same way in Gmail for Android.

    You’ll also be able to change your inbox type directly from the Gmail app on your Android phone (under Settings > Inbox type). This inbox type will then be reflected across web and iOS as well.

    We hope this helps you stay on top of your email—no matter where (and on what device) you read it.

    Launch Details
    Release track:
    Launching to both Rapid Release and Scheduled Release

    Available to all G Suite editions

    Rollout pace:
    Extended rollout (potentially longer than 15 days for feature visibility)

    All end users

    Change management suggested/FYI

    Menu and toolbar updates in Google Docs editors

    Posted: 07 Mar 2018 10:12 AM PST

    Based on usage data and your feedback, we’re making some changes to the menus in the web versions of the Google Docs editors. These are similar to the changes we made in Decemberin January, and in February and will make it easier to find certain items.

    Changes that affect the Google Docs and Google Slides menus: 
    • In the Format menu, text formatting options (including bold, italic, font size, and more) will be moved to a new “Text” submenu.

    Changes that only affect Google Slides menus: 
    • The Table menu will be removed. Options to add or remove a table will be in the Insert menu. Options to format tables will be in the Format menu. 
    • In the Slide menu, four options for moving slides will be moved to a new “Move” submenu. 
    • In the Arrange menu, "Align horizontally" and "Align vertically" will be moved into a new "Align" submenu. 

    Changes that only affect Google Docs menus and toolbars: 
    • In the toolbar, text color and highlight color will be split into separate controls for each. 
    • In the toolbar, a new option will be added to “Insert image” 
    • The Table menu will be removed. Options to add or remove a table will be in the Insert menu. Options to format tables will be in the Format menu. 

    Changes that affect all Docs editors menus (including Google Docs, Slides, and Sheets): 
    • Items in the Insert menu will be reordered.

    These changes will only affect the visual menu on the web version of these products. All options will still be available via keyboard shortcuts and the search box in the Help menu.

    Launch Details 
    Release track
    Launching to Rapid Release, with Scheduled Release coming in two weeks

    Available to all G Suite editions

    Rollout pace: 
    Extended rollout (potentially longer than 15 days for feature visibility)

    All end users
    Posted Mar 8, 2018, 5:35 AM by James Hatz
  • Activity Dashboard coming to GDrive

    We’re introducing Activity dashboard, a new feature for your G Suite account. The dashboard lets users who have edit access to a Google Docs, Sheets, or Slides file see who viewed the file and when they viewed it. With this knowledge, users can make better decisions about how and when to follow up with collaborators.  For more information about Activity dashboard, see the G Suite Updates Blog and Help Center.

    How your organization’s information is visible
    The Activity dashboard shows user views, unless a user chooses to hide their information by changing their privacy settings. Your users’ viewing information may be visible in Activity dashboards of files owned by other organizations, unless you adjust the default settings for Activity dashboard. Only G Suite Business, Enterprise, Education, and Nonprofit users who can edit a file can see the file’s Activity dashboard.

    Activity dashboard rolls out to your users in approximately two weeks from today and it’s turned on by default. (See release details below.)

    Please visit the G Suite Updates Blog link above to read more. 

    Posted Mar 7, 2018, 8:25 AM by James Hatz
  • Find shared content with new file organization in Google Drive

    Find shared content with new file organization in Google Drive

    Posted: 05 Mar 2018 12:41 PM PST

    G Suite is built for working collaboratively—teams create and share files all the time. When there can be hundreds or thousands of files, though, it can be tricky to find those files later. So we’re improving how you find files that have been shared with you in Google Drive.

    The “Shared with Me” section shows the files that have been shared with you. We’re going to start intelligently organizing this section so you may also see people listed, along with files they’ve shared with you. Simply click on a document to quickly open it.

    Searching for content by owner is the most popular way to search for content in Drive today. The new interface will use artificial intelligence to predict the people and files that you’re most likely to search for and make them more visible. We hope that this will help you find the files you’re looking for more quickly.

    The predictions will improve as the system learns how it’s used. We’re also working on more features which will use artificial intelligence and machine learning to make it easier to find files and collaborate more efficiently in Drive. Look out for more over the next few months.

    Launch Details 
    Release track
    Launching to Rapid Release, with Scheduled Release coming in 2 weeks

    Available to all G Suite editions

    Rollout pace: 
    Extended rollout (potentially longer than 15 days for feature visibility)
    Posted Mar 7, 2018, 8:02 AM by James Hatz
  • Email members of a Team Drive

    Email members of a Team Drive

    Posted: 12 Feb 2018 02:12 PM PST

    Team Drives make it easier for teams to store, search, and access important files, especially as team members change over time. To improve collaboration in Team Drives, we’re adding the ability to email all the members of a Team Drive.

    There are two ways to email members of a Team Drive:
    • From the Team Drive: Navigate to the Team Drive, click the drop-down menu next to the Team Drive name, and click “Email members.” 
    • From within a file that is in the Team Drive: While editing or viewing the document, open the File menu, and click “Email Collaborators.” 
    When you select to email members, you can easily customize who your email is sent to. Use checkboxes to include or exclude “Members” who have access to the full Team Drive, “Guests” who only have access to that specific document within the Team Drive, and users with different Team Drive access levels, such as “Full,” “Edit,” “Comment,” and “View.”

    For more information on Team Drives, see how to manage Team Drives. For information on user permissions in Team Drives, see our Learning Center article on Team Drives.

    Launch Details
    Release track:
    Launching to both Rapid Release and Scheduled Release

    Available to all G Suite editions. Team Drives is available on G Suite Enterprise, G Suite Business, and G Suite for Education editions. G Suite Basic users can’t create Team Drives, but can use the feature if they have access to a Team Drive.

    Rollout pace:
    Gradual rollout (up to 15 days for feature visibility)

    All end users
    Posted Feb 13, 2018, 5:51 AM by James Hatz
  • New ways to comment on Microsoft files (and more) in Google Drive

    New ways to comment on Microsoft files (and more) in Google Drive

    Posted: 07 Feb 2018 09:09 AM PST

    (Cross-posted from The Keyword)

    Eric Zhang, Software Engineer, Google Drive
    Birkan Icacan, Product Manager, Google Drive

    Google Drive makes it easy to store and share files in the cloud so you can collaborate securely with your teams and clients while on the go. And we understand that teams work with all kinds of files and tools to get things done. Starting today, we're making it possible to comment directly on more file types including Microsoft Office files, PDFs and images—without having to convert them into Docs, Sheets or Slides.

    When you're collaborating with an external agency, negotiating a contract with a client or coordinating a sales agreement with a supplier, chances are you're dealing with multiple file formats. With this update, you can now comment on those files in Drive the way you're used to in Google Docs. In the Drive preview pane, comment, assign tasks, or mention coworkers and the people you work can reply back, even if they’re not using G Suite. Let’s say your coworker opens a file on her Windows laptop using MS Word, she will see your comment in the file and can reply right from there.

    Provide quick feedback on the most popular file formats, including Word, PowerPoint, Excel and PDF files, in the Drive preview pane.

    With commenting in Drive preview, you won’t need to open up other tools to complete tasks. Instead, open Microsoft Office files, like Word, Excel and PowerPoint, in Drive preview and give feedback in comments then get back to work.

    AODocs, a company that helps enterprises replace their legacy document management applications and automate business processes integrated with Drive, has been testing the new Drive commenting feature for the past few months. As AODocs helps companies transition from legacy systems, they often collaborate across various licensed software.

    “We frequently use the comments feature in Google Docs and Slides when preparing specification documents, reviewing project proposals and creating marketing materials,” says Stéphane Donzé, chief executive officer and founder of AODocs. “With commenting in Drive Preview feature, we can now extend the same collaboration, review and validation processes to Microsoft Office Applications, images and PDFs.”

    Collaborate on Excel files—as well as other Microsoft files—all within Google Drive.

    The ability to comment in Drive preview mode is just one example of interoperability between G Suite and Microsoft Office products. You can also use a Drive plug-in for Outlook to make it easier to insert files stored in Drive to an Outlook email and save incoming attachments to your Drive from Outlook. Our help center has more specifics on how to enable the plug-in for admins.

    Of course, you can also convert Microsoft Office files into Docs, Sheets or Slides. Click File > Download as and select the file type you need. Lastly, you can choose to edit Microsoft files without converting them fully using Office Compatibility Mode (OCM).

    With G Suite, you can work the way you’re used to working. Get started.

    Additional information for G Suite admins

    As a part of this launch, we will also change the “Can view” permission setting for MS Office files. This creates further interoperability between Google Drive, Microsoft Office and other popular applications. What is changing?:

    • Users with “Can view” access to MS Office files will start seeing any comments added after the launch of this change, but they will not be able to reply to those comments or create new comments.
    • MS Office files with comments added before this change (i.e. using the Google Drive API, or from an older version of this feature) will not be affected.
    • Comments, actions items and suggested edits in Google Docs, Sheets, Slides and Drawings files will continue to remain invisible to users with “Can view” access.
    In addition to making and replying to file-level comments while previewing a file in Google Drive Preview, users can now make new inline (a.k.a. anchored) comments, for example:

    • Draw a rectangle on a PDF, or PowerPoint (.pptx), or image file and make an anchored comment.
    • Select a sentence in a MS Office Word (.docx), or PowerPoint (.pptx), or PDF file and make an anchored comment (similar to comments in Google Docs).
    • Select a cell in MS Office Excel (.xlsx) file and make a cell-based comment.
    This new feature also supports importing and exporting comments to the underlying file for certain OOXML file formats such as MS Office file formats(.docx, .xlsx, .pptx) and PDF files. This means that existing comments available in those file formats will be imported and displayed in Drive Preview. Additionally, comments made in Drive Preview will be exported to the underlying file so that when you open up the file using the local client application, you will be able to see the comments made in Drive Preview.

    Launch Details
    Release track:
    Launching to Rapid Release, with Scheduled Release coming in 2 weeks
    Posted Feb 8, 2018, 12:02 PM by James Hatz
Showing posts 1 - 5 of 190. View more »

  • Computer Best Practices   0k - Sep 28, 2017, 8:04 AM by James Hatz (v1)
    ‎Best Practices - how to change passwords, file name conventions etc. ‎
  • Changing Browser Home Page   0k - Jul 5, 2011, 6:27 AM by James Hatz (v1)
    ‎Links to instructions on how to change various browser homepage settings for both Mac and Windows users.‎
  • Saving YouTube Videos as a file   0k - Oct 6, 2010, 1:54 PM by James Hatz (v1)
    ‎Sometimes you may wish to save a youtube video for use in another program or at a computer without Internet access. This document explains how.‎
  • Changing File Associations on the Mac   0k - Aug 14, 2010, 8:12 PM by James Hatz (v1)
    ‎Simple four step process for changing default file associations.‎
Showing 4 files from page User Document Library.