Rush City Technology Home Page

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  • Newest Google Docs features

    Get on the same page: new Google Docs features help power team collaboration

    Posted: 16 Aug 2017 09:04 AM PDT

    (Cross-posted from The Keyword, with some additional details)

    Getting people on the same page for a project can be tough. It requires managing a ton of opinions and suggestions. The last thing you should have to worry about is making sure your team is literally working on the same document. That’s why we built our powerful real-time editing tools to help with this—Google Docs, Sheets and Slides—so that teams can work together at the same time, using the most up-to-date version.

    Today, we're introducing new updates to better help with "version control," to customize tools for your workflows, and to help teams locate information when they need it.

    Track changes, make progress

    It can take dozens of edits to make a document just right—especially a legal agreement, project proposal or research paper. These new updates in Docs let you more easily track your team’s changes. Now, your team can:

    1. Name versions of a Doc, Sheet or Slide on the web.
    Being able to assign custom names to versions of your document is a great way to keep a historical record of your team's progress. It's also helpful for communicating when a document is actually final. You can organize and track your team’s changes in one place under “Version history” (formerly known as “Revision history”) on the web. Select File > Version history > Name current version. For even quicker recall, there’s an option to select “Only show named versions” in Docs, Sheets or Slides.

    2. Preview “clean versions” of Docs on the web to see what your Doc looks like without comments or suggested edits.
    Select Tools > Review suggested edits > Preview accept all OR Preview reject all.

    3. Accept or reject all edit suggestions at once in your Doc so your team doesn’t have to review every single punctuation mark or formatting update.
    Select Tools > Review suggested edits > Accept all OR Reject all.

    4. Suggest changes in a Doc from an Android, iPhone or iPad device.
    Click the three dots menu in the bottom right of your Doc screen to suggest edits on the go. Turn on the “Suggest changes” toggle and start typing in “suggestion mode.”

    5. Compare documents and review redlines instantly with Litera Change-Pro or Workshare Add-ons in Docs. 

    Here’s a quick way to preview and accept all changes (or reject them) and name versions of your document.

    Use new templates, add-on time-saving functionality

    Teams use templates in Docs and Sheets to save time on formatting. At the same time, developers are building add-ons to customize functionality. We thought, why not bring these two together? That’s why today, we’re introducing new templates with built-in add-ons and the ability to create your own, so your templates not only look good—but they make sure the work gets done.

    These templates allow you to customize and deploy tools specific to your organization’s workflows. We’ve launched five examples of this in the general template gallery, like the new Mutual Non-Disclosure Agreement (NDA) template from LegalZoom and DocuSign. With this template, businesses can quickly create an NDA and collect signatures using the DocuSign Add-on for Docs. Bonus: it also automatically detects the required signature fields on the template, which saves even more time when you request signatures. This is just one of a few new templates—we’ve also worked with Lucidchart to create a business process manual, PandaDoc for a consulting agreement, Supermetrics for a website paid traffic report, and EasyBib for an MLA report. Each should help you save time and maximize efficiency throughout your team’s workflows.

    In addition, you can create your very own template with built-in add-on customized to your company’s workflows. For example, create a Sheets template paired with an add-on to gather internal approvals or an invoice template in Docs (paired with an add-on) that pulls information from your CRM system.

    Admins, if you don’t currently allow your users to install add-ons, you can still use these new templates by deploying specific add-ons only. Or, if you’d prefer to allow your users to install only certain add-ons, you can block specific third-party OAuth scopes and whitelist only those add-ons you trust.

    Note that templates paired with add-ons abide by the same Admin console settings as all other templates and are available in English only.

    The new Mutual NDA template from LegalZoom and DocuSign lets you collect NDA approvals stat.

    Posted Aug 17, 2017, 5:29 AM by James Hatz
  • Google Calendar Update

    Better manage large events in Google Calendar

    Posted: 08 Aug 2017 09:10 AM PDT

    Organizing an event with a lot of attendees can be complicated. It’s critical that you allocate the right space for the event, understand how many people will attend, and even check if some specific people, like executives or important clients, will be there. That’s why we’re making it easier to effectively manage events of any size in Google Calendar.

    Starting today, event organizers working on large events (200 or more guests) can:

    • Use Google Sheets to more easily see who is attending: With this launch, organizers of large events can now use Calendar on the web to export guest lists to Google Sheets, and can also view the total number of attendees.
    • Invite large group mailing lists reliably: Previously, invites that included large group mailing lists wouldn’t update if membership in those groups changed. Going forward, if a group mailing list has been invited to a newly-created event, Calendar will automatically invite any new group members who join after the invite was sent and automatically remove members who leave. In addition, for existing, recurring large events, organizers who would like to make the event dynamic can do so via the steps outlined in this Help Center article.

    We hope these feature additions help your organization successfully host and manage events of any size.

    Launch Details
    Release track:
    Launching to Rapid Release, with Scheduled Release coming in 2 weeks

    Available to all G Suite editions

    Rollout pace:
    Full rollout (1–3 days for feature visibility)

    All end users

    Change management suggested/FYI

    More Information
    Help Center: Invite people to your Calendar event
    Help Center: Invite groups to calendar events
    Posted Aug 9, 2017, 6:08 AM by James Hatz
  • Smarter Google Forms

    Smarter Google Forms to save you time

    Posted: 10 Jul 2017 09:08 AM PDT

    Google Forms makes it easy to collect information, plan events, solicit feedback, and more. Today, we’re adding new features and using machine learning to make Forms work better for your business. Read on for more details.

    Intelligent response validation
    When you know the specific type of answer you’re looking for, it’s often helpful to validate responses in Forms. For example, if you’re asking for a website, Forms can double-check that the answer provided is a URL. Following this launch, when we can, we’ll suggest response validation based on the question you ask. If you ask respondents for their age, for instance, we may recommend validating that the answer they provide is a whole number. (Note that this feature is rolling out gradually and may take several weeks to appear in your domain.)

    Cross-domain file uploads
    Oftentimes, when you use Forms, you’re not collecting data from your colleagues—you’re gathering information from third parties, customers, and more. To guarantee you get the information you need, we’ll now allow users outside of your domain to upload files as responses to your questions—provided both of your organizations allow cross-domain sharing in Google Drive. Based on usage patterns, total uploads to new forms will be capped at 1GB, with an option to increase that limit to 1TB. Uploads to existing forms will be capped at 1TB.

    If you use similar settings across all of your forms, you can now save time by assigning default settings to apply to any new forms you create. For instance, you can choose to always collect email addresses, make questions required every time, and assign default quiz point values.

    “Checkbox grid” questions
    Sometimes a question is more complex than multiple choice or checkbox answers alone can satisfy—you need to be able to select multiple options from multiple categories. Going forward, you can use the “Checkbox grid” question type to get the answers you need, like dates and times that work for an upcoming meeting.

    Section reordering
    We heard you loud and clear—you need an easy way to organize (and reorganize) your questions in Forms. In response to your feedback, we’re now making it possible to reorder whole sections quickly and easily.

    Create better forms, more quickly, with these new and intelligent features in Forms.

    Launch Details
    Release track:
    Launching to Rapid Release, with Scheduled Release coming in two weeks

    Available to all G Suite editions

    Rollout pace:
    Full rollout (1–3 days for feature visibility)

    All end users
    Posted Jul 11, 2017, 7:03 AM by James Hatz
  • Google Apps Updates - Changes to Google Sheets

    Visualize data instantly with machine learning in Google Sheets

    Posted: 01 Jun 2017 10:08 AM PDT

    Sorting through rows and rows of data in a spreadsheet can be overwhelming. That’s why today, we’re rolling out new features in Sheets that make it even easier for you to visualize and share your data, and find insights your teams can act on.

    Ask and you shall receive → Sheets can build charts for you

    Explore in Sheets, powered by machine intelligence, helps teams gain insights from data, instantly. Simply ask questions—in words, not formulas—to quickly analyze your data. For example, you can ask “what is the distribution of products sold?” or “what are average sales on Sundays?” and Explore will help you find the answers.

    Now, we’re using the same powerful technology in Explore to make visualizing data even more effortless. If you don’t see the chart you need, just ask. Instead of manually building charts, ask Explore to do it by typing in “histogram of 2017 customer ratings” or “bar chart for ice cream sales.” Less time spent building charts means more time acting on new insights.

    Instantly sync your data from Sheets → Docs or Slides

    Whether you’re preparing a client presentation or sharing sales forecasts, keeping data up-to-date can be time-consuming, especially if you need to update charts or tables in multiple sources. This is why we made it easier to programmatically update charts in Docs and Slides last year.

    Now, we’re making it simple to keep tables updated, too. Just copy and paste data from Sheets to Docs or Slides and tap the “update” button to sync your data.

    Even more Sheets updates

    We’re constantly looking for ways to improve our customers’ experience in Sheets. Based on your feedback, we’re rolling out more updates today to help teams get work done faster:

    • Keyboard shortcuts: Change default shortcuts in your browser to the same spreadsheet shortcuts you’re already used to. For example, delete a row quickly by using “Ctrl+-.”
    • Upgraded printing experience: Preview Sheet data in today’s new print interface. Adjust margins, select scale and alignment options or repeat frozen rows and columns before you print your work.
    • Powerful new chart editing experience: Create and edit charts in a new, improved sidebar. Choose from custom colors in charts or add additional trendlines to model data. You can also create more chart types, like 3D charts. This is now also available for iPhones and iPads.
    • More spreadsheet functions: We added new functions to help you find insights, bringing the total function count in Sheets to more than 400. Try “SORTN,” a function unique to Sheets, which can show you the top three orders or best-performing months in a sales record spreadsheet. Sheets also supports statistical functions like “GAMMADIST,” “F.TEST” and “CHISQ.INV.RT.”
    • Increased support for charts in the Sheets API: Use the API to programmatically generate most charts with support for dozens of new operations.

    These new features in Sheets are rolling out starting today. Learn how Sheets can help you find valuable insights.

    One last thing—so that we can focus our efforts on the improvements to charts outlined above, we’re also deprecating one of the lesser-used chart types: the Motion chart. Beginning in July 2017, you will no longer be able to insert or create Motion charts, and, in September 2017, you will no longer be able to edit them.

    No earlier than December 2017, any Motion charts still in Sheets will become static images and no longer update when their corresponding data changes. 

    We recommend trying Bubble charts instead.
    Posted Jun 2, 2017, 5:29 AM by James Hatz
  • Convert text to all CAPS and more in Google Docs

    Convert text to all CAPS and more in Google Docs

    Posted: 28 Mar 2017 04:59 PM PDT

    Capitalizing a large portion of text or an especially long title can be a pain. Doing the opposite—converting capital letters to lowercase—is equally a waste of time. With this launch, we’re making those tasks quick and easy in Google Docs on the web.

    Starting today, simply choose “Capitalization” from the Format menu in Docs, and select one of the following:

    • lowercase, to make all the letters in your selection lowercase.
    • UPPERCASE, to capitalize all the letters in your selection.
    • Title Case, to capitalize the first letter of each word in your selection.

    It’s that easy. Like other recent launches in Docs, this feature allows you to spend less time formatting and more time on the things that matter, like strategizing, collaborating, and developing new ideas.
    Posted Mar 29, 2017, 5:35 AM by James Hatz
Showing posts 1 - 5 of 173. View more »

  • Computer Best Practices   0k - Dec 7, 2015, 8:05 AM by James Hatz (v1)
    ‎Changes for the 2010/2011 school year for staff to be aware of.‎
  • Changing Browser Home Page   0k - Jul 5, 2011, 6:27 AM by James Hatz (v1)
    ‎Links to instructions on how to change various browser homepage settings for both Mac and Windows users.‎
  • Saving to your networked Home drive from Microsoft Office on a Windows 7 PC.doc   258k - Mar 14, 2011, 12:40 PM by James Hatz (v1)
    ‎Instructions for saving from classmate pc‎
  • Saving YouTube Videos as a file   0k - Oct 6, 2010, 1:54 PM by James Hatz (v1)
    ‎Sometimes you may wish to save a youtube video for use in another program or at a computer without Internet access. This document explains how.‎
  • Changing File Associations on the Mac   0k - Aug 14, 2010, 8:12 PM by James Hatz (v1)
    ‎Simple four step process for changing default file associations.‎
Showing 5 files from page User Document Library.