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  • Google Apps updates 8/3/2105

    Send students to the same website with Share to Classroom Chrome extension

    Posted: 02 Sep 2015 12:40 PM PDT

    Today, we’re launching a new Chrome extension for Classroom called Share to Classroom. This extension makes it easy for teachers to send all of their students to the same website during class. Once the extension is installed, a teacher can simply open a website and “push” it to his or her students, triggering that website to open on the students’ devices as well. (It also works the other way—students can “push” websites to their teachers.)

    Google Apps admins can install the extension for their entire domains, making it simple for teachers and students to get started. Both teachers and students need to have the extension installed in order to push web pages to one another. Note that the Share to Classroom extension works on any laptop, including Chromebooks, Macs, and PCs.

    The Share to Classroom extension is only available to Google Apps for Education and Google Apps for Nonprofits customers using Google Classroom.

    Launch Details
    Release track: 
    Launching to both Rapid release and Scheduled release

    Rollout pace:
    Full rollout (1–3 days for feature visibility)

    All end users

    Admin action suggested/FYI

    More Information
    Help Center
    Google for Education Blog

    Note: all launches are applicable to all Google Apps editions unless otherwise noted

    Do your best work with Google Docs

    Posted: 02 Sep 2015 12:03 PM PDT

    To help you and your employees be as efficient as possible, collaborate more effectively, and create beautiful, compelling content, we’re launching several new features in Google Docs, Sheets, Slides, and Forms. Read on for more information about each!

    Be more efficient
    New functionality in Docs saves you time by enabling you to work on the go, in the way that’s fastest and easiest for you.

    Research in Docs on Android
    Research in the Docs Android app makes working whenever, wherever, easier. Use the feature to search Google without leaving the app, then add those facts, images, and quotes you find directly to your document with only a few taps on the screen. Spend less time toggling between apps and copying and pasting and more time on the work that’s important to you!

    Voice typing in Docs
    Voice typing allows you to dictate your ideas directly to Docs, both in Chrome on the web and via the Android and iOS mobile apps. When using Docs on the web, simply select Voice typing in the Tools menu, click the microphone button to activate the feature, and start speaking —no keyboard necessary. When using your phone, just tap the microphone button on your keyboard to begin. Voice typing is available in more than 40 languages.

    Work better together
    Collaborate more effectively with your colleagues and partners using the following new features in Google Docs, Slides, and Forms.

    See new changes in Docs
    Easily check out the changes made to a Docs file since you last viewed it—and who made them—by clicking See new changes at the top of your document or from the File menu in Docs on the web. Quickly glance at the latest edits and pick up right where your teammates left off.

    Revamped Google Forms
    Ask and get answers in style with the brand new Forms look, feel, and functionality. In addition to an improved mobile-friendly interface, the revamped Forms features a selection of new themes and color palettes, the ability to customize your form with your own photo or logo, and buttons to quickly insert images, GIFs, and videos. Responses are easier to analyze as well, as they now appear in the same window as the form editor (you can also view them in Sheets).

    Try out the new Forms by visiting this site (don’t worry—you can revert back to the old UI at any time). Responders will only see the new UI for those forms created or edited in it. Remember—this is an early, opt-in-only release of the new Forms, and we’ll continue to add features and functionality in the future.
    Google Fonts preserved in Microsoft® Word and PowerPoint on PCs
    You no longer need to worry about sending documents and presentations created in Docs and Slides to customers and partners using Word and PowerPoint on PCs—even when those documents and presentations contain Google Fonts. Google Fonts will now be preserved when you download Docs and Slides files in Word and PowerPoint.

    Create compelling content
    Create your best and most beautiful work with a bit of help from Google Docs, Sheets, and Slides—in particular, using the features described below.

    Explore in Sheets
    Spend less time trying to make sense of your data and more time acting on it with Explore in Sheets. This new feature on the web and in the Android app analyzes the data (including some types of text) in your spreadsheets and automatically creates charts and surfaces insights based on that information. Highlight different sets of data and watch as the charts change dynamically, then drag and drop those charts directly into your spreadsheet. You can do the same with instant calculations (for example, the sums and counts of certain ranges). Like a built-in analyst at your beck and call, Explore allows you to easily visualize trends and better understand your data.

    Partial cell formatting in Sheets
    When it comes to spreadsheets—and the cells that comprise them—we know that one size doesn’t always fit all. That’s why it’s now possible to select only a portion of the characters within a cell in Sheets and to apply text formatting to only those characters (as opposed to the entire cell). This functionality is available on the web and in the Sheets Android app.

    Templates in Docs, Sheets, and Slides
    Focus on your content, not your formatting, with the new templates in Docs, Sheets, and Slides on the web. Choose from a wide variety of documents, spreadsheets, and presentations pre-designed for a multitude of use cases, including newsletters, invoices, pitch decks, case studies, and more. Simply visit the DocsSheets, andSlides home screens to access these new templates and get started. While these templates are only available in English at the moment, we’ll be rolling them out in additional languages soon. 

    If you and/or your employees previously created your own templates, you can still access them (and create new custom templates) at We understand that some businesses and brands have additional needs when working with templates, and we’re looking to address these in future updates.

    Themes in Slides
    In addition to using the new templates described above, you can also use a set of 22 new themes in Slides to quickly create compelling presentations. Some of these new themes are simply updated versions of old themes (e.g. Simple Light, Simple Dark, and Swiss), while others are completely new (e.g. Beach Day, Modern Writer, and Spearmint). These themes can be accessed from a new Themes side panel in Slides, so you can easily experiment with and toggle between them when crafting presentations. Though the old themes are no longer accessible from this panel, they will continue to work in any presentations already using them.

    Check out the Help Center articles below for more information on each of these new and improved features!

    Launch Details
    Release track: 
    Launching to both Rapid release and Scheduled release:
    • Research in Docs on Android
    • Voice typing in Docs on Android and iOS
    • Google Fonts preserved in Microsoft Word and PowerPoint on PCs
    • Explore in Sheets on Android
    • Partial cell formatting in Sheets on Android
    Launching to Rapid release, with Scheduled release coming the week of September 21st:
    • Voice typing in Docs on the web
    • See new changes in Docs
    • Revamped Google Forms (opt-in only)
    • Explore in Sheets on the web
    • Partial cell formatting in Sheets on the web
    • Templates in Docs, Sheets, and Slides
    • Themes in Slides

    Rollout pace:
    Gradual rollout (potentially longer than 3 days for feature visibility)

    All end users
    Posted Sep 3, 2015, 5:50 AM by James Hatz
  • New - Guide to Lucid Press
    Check out the guide to Lucid Press here.
    Watch the intro video to see Lucid Press in action:

    YouTube Video

    Posted Aug 10, 2015, 8:54 AM by James Hatz
  • Include hidden and filtered data in charts in Google Sheets

    Include hidden and filtered data in charts in Google Sheets

    Posted: 03 Aug 2015 03:48 PM PDT

    We’re making charts in Google Sheets easier to use and analyze. This launch introduces the option to include hidden and/or filtered data in Sheets charts. Going forward, if you create a chart in Sheets on the web and then filter or hide any of the source data, a small message will appear indicating that the data has been removed from your chart and giving you the option to include it. While this option will only appear on the web, any settings will be respected on mobile as well.

    If you opt to include that hidden or filtered data and then later want to exclude it from the same sheet, you can simply expand the chart menu in the upper right corner of the chart and select Advanced edit. That will open the Chart Editor, where you can choose Chart types and uncheck the box next to Include hidden / filtered data. The next time you hide or filter source data in that same sheet, you’ll see the message again.

    Not only will this give you greater control over the spreadsheets you create within Google Sheets, it will prevent Microsoft Excel spreadsheets that contain hidden data and that are imported into Sheets from being inaccurately displayed.

    Launch Details
    Release track:
    Launching to both Rapid release and Scheduled release

    Rollout pace:
    Full rollout (1–3 days for feature visibility)

    All end users
    Posted Aug 3, 2015, 7:08 PM by James Hatz
  • Clearer indication of 'View' and 'Comment' access in Google Docs editors

    Posted: 20 Jul 2015 10:04 AM PDT

    In an effort to make it more clear when people using the Google Docs editors have only ‘View’ or ‘Comment’ access to a file―and to simplify the process of requesting edit access―we’re making some minor UI tweaks.

    Starting today, those with ‘View only’ access to a document, spreadsheet, slide, or drawing will see a new blue button in the toolbar:
    Those with ‘Comment only’ access to a spreadsheet, slide, or drawing will see a similar green button (in documents, the ‘Suggesting’ mode indication will remain in the right side of the toolbar):
    Clicking on the button allows one to easily request edit access from the file owner:
    Check out the Help Center for more information on file sharing.

    Launch Details 
    Release track:  
    Launching to Rapid release, with Scheduled release coming in two weeks

    Rollout pace: 
    Full rollout (1-3 days for feature visibility)

    All end users

    Change management suggested/FYI

    More Information
    Help Center

    Posted Jul 20, 2015, 6:24 PM by James Hatz
  • New to Google Drive - custom maps.

    Create and manage custom maps in Google Drive

    Posted: 01 Jul 2015 10:25 AM PDT

    Google My Maps makes it simple to create, share, and publish custom maps online for a variety of business purposes—from publicizing a company’s location to mapping delivery routes and planning events. Now integrated with Google Drive, My Maps allows anyone to easily create maps with custom lines, shapes, and placemarks, to import geographic data (like addresses, places, and coordinates) into maps, and to share maps as they do other Drive files. Shared maps are subject to the same permission settings as other Drive files, allowing Apps admins to decide which groups of employees can share maps within or outside of their domains.

    Google Apps admins can turn the My Maps service on or off for their entire domains or specific OUs from within the Admin console (underApps > Additional Google services). Note that these maps are only available on the web; they can’t be accessed offline and can’t be synced to an individual’s hard drive. As with Google Docs, Sheets, and Slides files, maps do not count toward one’s Google Drive storage limit. Check out the Help Center links below for more information.
    Posted Jul 2, 2015, 6:05 AM by James Hatz
Showing posts 1 - 5 of 121. View more »

  • Changing Browser Home Page   0k - Jul 5, 2011, 6:27 AM by James Hatz (v1)
    ‎Links to instructions on how to change various browser homepage settings for both Mac and Windows users.‎
  • Saving to your networked Home drive from Microsoft Office on a Windows 7 PC.doc   258k - Mar 14, 2011, 12:40 PM by James Hatz (v1)
    ‎Instructions for saving from classmate pc‎
  • Saving YouTube Videos as a file   0k - Oct 6, 2010, 1:54 PM by James Hatz (v1)
    ‎Sometimes you may wish to save a youtube video for use in another program or at a computer without Internet access. This document explains how.‎
  • moodle template.xls   30k - Oct 6, 2010, 9:00 AM by James Hatz (v1)
    ‎Template to import students into Moodle‎
  • Changing File Associations on the Mac   0k - Aug 14, 2010, 8:12 PM by James Hatz (v1)
    ‎Simple four step process for changing default file associations.‎
Showing 5 files from page User Document Library.