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  • Untitled Post

    G Suite Update: Access checker for Slides ensures inserted video and audio is playable


    Access checker for Slides ensures inserted video and audio is playable

    Posted: 04 Aug 2020 08:26 AM PDT

    What’s changing 

    Access checker is a feature in Gmail and Google Chat that ensures the recipients of a Drive file have permission to access it. We're now expanding Access checker to Google Slides, to make sure that anyone who is viewing or presenting a Slides presentation can play embedded videos and audio files. 

    When you insert a video or audio file that is stored in Drive into Slides, Access checker will automatically look to see if the people who have access to the presentation also have access to the audio or video file you just inserted. If they don’t, Access checker will suggest changing the permissions for the audio or video file so that all viewers, commenters, editors, and owners of the presentation will be able to see and hear its content. 

    We are also working toward launching functionality in the future that will perform an access check for all Drive video and audio files in the presentation after you share the presentation with additional users. At that point, we may suggest permission changes for multiple files used in the presentation. We will post any updates about this in-progress feature on the G Suite Updates Blog. 


    Who’s impacted 

    End users 


    Why it’s important 

    When a user can’t play videos and audio files within a presentation, it can be disruptive. When presenting, it can be an awkward or negative experience for the presenter. However, manually checking that permissions are correct before presenting or distributing a presentation is time-consuming. By adding Access checker to Google Slides, we’re making it easier to ensure all viewers of the presentation will get a complete experience. 

    Getting started 

    Rollout pace 

    • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 4, 2020 
    • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 26, 2020 

    Availability 

    • Available to all G Suite customers and users with personal accounts. 

    Resources 

    Posted by James Hatz
  • New Trash feature in Google Contacts

    New Trash feature in Google Contacts

    Posted: 16 Jul 2020 11:57 AM PDT

    Quick launch summary 

    We’re adding Trash to Google Contacts. Now, when you delete a contact, it will go into Trash, where it will stay for 30 days before being permanently deleted. In that time, you can view, restore, or permanently delete the contact. Trash will contain contacts deleted on any device—web, Android, iOS, and more—but you can only view and manage Trash on the web. Trash makes it much easier for users to recover contacts they've accidentally deleted. 


    Getting started 

    • Admins: There is no admin control for this feature. 
    • End users: This feature will be ON by default. Find it in the left-hand menu when you go to Google Contacts on the web (contacts.google.com). The Trash view is not available yet in the Google Contacts apps for mobile devices. Visit the Help Center to learn more about using Google Contacts

    Rollout pace 

    Availability 

    • Available to all G Suite customers and users with personal accounts. 

    Resources 

    Posted Jul 17, 2020, 4:57 AM by James Hatz
  • Coming soon: An integrated workspace in G Suite to help you make the most of your time

    G Suite Update: Coming soon: An integrated workspace in G Suite to help you make the most of your time


    Coming soon: An integrated workspace in G Suite to help you make the most of your time

    Posted: 15 Jul 2020 06:21 PM PDT

    What’s changing

    We just announced a new integrated workspace experience that brings Chat, Meet, and Gmail together on desktop and mobile. Read our announcement on the Google Cloud blog for more details on the launch, and stay tuned to the G Suite Updates blog in the coming weeks for information on its exact timing.


    Earlier this year, we introduced Chat in Gmail on the web and Meet in Gmail on the web and mobile. With this launch, we’re adding Chat in Gmail on mobile and enhancing the collaboration features in rooms across both web and mobile. New shared files and tasks in rooms will make them an even better solution for longer-term projects.


    Gmail across web and mobile will now feature four distinct components:
    • Mail, which has not changed and is the same Gmail experience users know and love.
    • Chat, which allows users to message individuals and small groups directly.
    • Rooms, which are spaces that include shared chat, files, and tasks to help groups more easily work on projects.
    • Meet, which features upcoming meetings that you can view and join.
    Mail, Chat Rooms and Meet tabs in Gmail on mobile

    Shared files and tasks in rooms

    Who’s impacted

    Admins and end users

    Why you’d use it

    This launch will create a better home for work that intelligently brings together the people, content, and tasks you need to make the most of your time. It will not only integrate core tools like video, chat, email, files, and tasks, it’ll make them better together, so that you can more easily stay on top of things, from anywhere.

    With a centralized location for your communication and collaboration, you’ll be able to:
    • Spend less time switching between apps.
    • Choose the right channel for the job.
    • More effectively collaborate on project work.
    • Search emails and chats from one place.
    We hope this new integrated experience in Gmail helps you stay focused, be productive, and collaborate more effectively—no matter what your workspace looks like.

    Additional details

    With this launch, you’ll also be able to open and co-edit a document with your team without leaving Gmail. This will make it easier for you to collaborate directly within the context of where you’re doing your work at that moment.



    In addition, we’ll introduce several new tools to help you prioritize and stay focused. You’ll be able to:
    • Assign group tasks.
    • Get notified about task updates in rooms.
    • Pin important rooms so they’re easier to find and access.
    • Set your availability to “Do not disturb.”
    • Better protect your time with status notices in Chat like “Out of office”
    • See files shared in a room.

    Getting started

    Admins: These features will launch to all domains with Chat preferred enabled. Chat preferred can be enabled at the organizational unit (OU) or domain level. We recommend migrating your organization all at once to avoid any disruption.

    End users: Visit the Help Center to learn more about turning Chat in Gmail and Meet in Gmail on or off.

    Availability

    • Available to all G Suite customers over the coming weeks. Stay tuned to the G Suite Updates blog for information on the exact timing.

    Resources

    Posted Jul 16, 2020, 5:21 AM by James Hatz
  • Untitled Post

    G Suite Updates: 4 new posts


    Meet in Gmail on mobile now rolling out on iOS

    Posted: 13 Jul 2020 10:36 AM PDT

    Quick launch summary

    Last month we announced that Meet in Gmail would be coming to Android and iOS. We’re starting to roll out the feature today to iOS, meaning users can join secure video meetings directly from a dedicated Meet tab in the Gmail mobile app on iOS. This feature will be coming soon to Android and we’ll post on the G Suite Updates blog when the rollout begins.



    See our announcement on the G Suite Updates blog for more information on this launch.

    Getting started

    Admins: There is no admin control for this feature.

    End users: Meet in Gmail on mobile will be ON by default when users update their Gmail app. Users can hide the Meet tab inside of the Gmail app in their Gmail settings by deselecting “Show the Meet tab for video calling” under “Meet.”


    Rollout pace

    Availability

    • Available to all G Suite customers and users with personal accounts
    • Users with a G Suite for Education account that is enabled to create Meet video meetings will have the Meet tab enabled in Gmail. G Suite for Education accounts that are not able to create Meet video meetings will not see the Meet tab in Gmail and should use the Meet Android or iOS apps to join meetings instead.

    Resources

    Roadmap

    Anonymous users will be blocked from Google Meet for G Suite for Education meetings by default

    Posted: 13 Jul 2020 10:09 AM PDT

    What’s changing

    To increase the privacy of education meetings in Google Meet, anonymous users (users not signed into a Google account) can no longer join meetings organized by anyone with a G Suite for Education or G Suite Enterprise for Education license. This prevents participants from sharing a link publicly to encourage anonymous users to request access.

    Who’s impacted

    Admins and end users

    Why it’s important

    Anonymous users can cause disruption to learning by making noise and sharing content, and become a distraction for the meeting organizer when they try to join meetings.

    Getting started

    Admins: There is no admin for this feature. G Suite for Education admins can request to have this feature disabled to allow anonymous participants to join Google Meet calls by contacting G Suite support to request an exception. This will allow meetings organized by users in their domain to allow anonymous users to join.

    End users: This feature will be ON by default. Visit the Help Center to learn more about setting up Meet for distance learning.

    Rollout pace

    Availability

    • Available to G Suite for Education and G Suite Enterprise for Education customers

    Resources

    Full color support and more updates to printing on Google Calendar

    Posted: 13 Jul 2020 08:32 AM PDT

    Quick launch summary

    We’ve added a few enhancements to how you can print your agenda on Google Calendar. Now, there is a new option to print your calendar in full color, so you can keep track of different event types more easily.

    Using the new “View” option, you can also print one day or one week per sheet.



    With this updated print layout, you can fit up to 24 hours of events per day to clearly follow even particularly long days.

    Events 25 minutes and shorter are displayed at the true height of the event duration and show location when space is available.

    Example printout with new full color support

    Getting started

    Admins: There is no admin control for this feature.

    End users: These new features are added by default. Current default print settings will not change.

    Rollout pace

    Availability

    • Available to all G Suite customers

    Resources

    Improved Google Calendar event creation on the web

    Posted: 13 Jul 2020 06:18 AM PDT

    Quick launch summary

    Last year, we announced improvements to the event creation flow in Google Calendar on the web. We’re now adding even more editable event fields directly into the pop-up dialog, including:

    • Guest permissions: Grant guests permission to see the guest list, invite others, or edit an event.
    • Attachments: Add attachments directly alongside the event’s description.
    • Calendar preview: Choose an event color, customize notifications, set free/busy, and change an event’s visibility.



    We’re also improving the “Find a time” feature in this view, overlaying potential guests’ calendars to help you quickly pick the best time for everyone.



    With these changes, you’ll now be able to add all of the necessary information to your Calendar event from one window, without having to click into “More options”—saving you even more time when scheduling an event.

    Getting started

    Admins: There is no admin control for this feature.

    End users: There is no end user setting for this feature. This new creation flow will automatically appear in Calendar on the web. Visit the Help Center to learn more about creating an event in Calendar.

    Rollout pace



    Availability


    • Available to all G Suite customers

    Resources


    Posted Jul 14, 2020, 5:22 AM by James Hatz
  • Untitled Post

    G Suite Updates: 2 new posts


    New chart text and number formatting options in Sheets

    Posted: 07 Jul 2020 12:10 PM PDT

    Quick launch summary 

    We’re adding new features to help you customize chart text and numbers in Google Sheets. Specifically, you can now: 
    • Directly click on almost any chart text element and update both its content and style, most notably individual data labels and legend items. 
    • Set advanced number formatting options on both your data labels and axis labels, including the option to conditionally format by color. 
    • Use a contextual sidebar editing experience, making it easier to format individual data labels, legend items, and single data points. 
    See images below for demonstrations: 

    Customize the text content and style of legend items and single data labels 

    Advanced number formatting of chart data and axes labels (including conditional color formatting) 

    Quickly format single data columns, bars, or points using the contextual sidebar 


    Getting started 

    Rollout pace 

    Availability 

    • Available to all G Suite customers and users with personal accounts 

    Resources 

    Better visualize shorter meetings in Google Calendar

    Posted: 07 Jul 2020 11:04 AM PDT

    Quick launch summary

    In Google Calendar, events fewer than 25 minutes will now better reflect the true duration of the event, occupying less space in your daily view. This change will also show in the printed version of your calendar.


    Previously, these shorter events were displayed the same as 30-minute events. With this update, we hope to make your schedule easier to understand and manage.

    Getting started

    Admins: There is no admin control for this feature.

    End users: This feature is ON by default and can be disabled in your account settings under View options: “Display shorter events the same size as 30 minute events.” To maintain clear legibility of characters, this is OFF by default for accounts in Arabic, Chinese, Japanese, and Korean.

    Rollout pace

    Availability

    • Available to all G Suite customers
    Posted Jul 8, 2020, 5:05 AM by James Hatz
Showing posts 1 - 5 of 285. View more »





  • Computer Best Practices   0k - Sep 28, 2017, 8:04 AM by James Hatz (v1)
    ‎Best Practices - how to change passwords, file name conventions etc. ‎
  • Changing Browser Home Page   0k - Jul 5, 2011, 6:27 AM by James Hatz (v1)
    ‎Links to instructions on how to change various browser homepage settings for both Mac and Windows users.‎
  • Saving YouTube Videos as a file   0k - Oct 6, 2010, 1:54 PM by James Hatz (v1)
    ‎Sometimes you may wish to save a youtube video for use in another program or at a computer without Internet access. This document explains how.‎
Showing 3 files from page User Document Library.