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PST Information

END-USER PREPARATION  

How well your email is organized after migration depends on how well it is organized BEFORE migration. This checklist will help ensure you have a smooth transition to your new Google Mail account.

Exchange Outlook/Entourage EMAIL

To ensure a successful migration, you will need to…

  • Rename any folders that have the caret character (^) in the name.
  • Rename any folders that share the same parent name.
  • Ensure that all folders, including subfolders, contain at least one email message. Empty folders will not migrate.
  • If you don’t want your Deleted Items and/or Junk Email migrated, be sure to empty those folders.
  • Check for long or nested folder paths to make sure the paths to the folder (e.g. FY2010/Spring/May) do not exceed 225 characters. If any of them do, rename those folders to be less than 225 characters. Folder names or paths longer than 225 characters will be truncated during the migration.
  • If you use the following and would like to use them in Gmail, make a copy for reference since these do not migrate.

o   Any rules that you have for email

o   Email signatures

o   Tasks

o   Personal Contact Groups

o   Delegated mailbox settings

o   Notes

o   Filters

o   Category Definitions or Category Assignments

Folders vs. Labels – “Folders” and subfolders map to “Labels” in Google email. For example, a message located in a folder hierarchy of Projects>Datatel>HR would migrate to Google with the label "Projects/Datatel/HR". Once your mail has migrated, you can manage labels in your Google email settings. To learn more about labels watch the 8-minute video segment "Labels vs Folders". 

MOVING PERSONAL / ARCHIVED (PST) FILES - Deadline May 24, 2012

Your Exchange mailbox storage has been increased to accommodate the addition of PST files.

IF you have personal/archived (PST) files that you’d like to include in the migration, we recommend the following:

  1. Create a new folder in your main or root folder of your mailbox to store your archived messages, ie. “Old Mail” or “Archived Email”.  
  2. POPULATE THE NEW FOLDER WITH AT LEAST ONE EMAIL MESSAGE (remember – empty folders will not migrate).  
  3. Move (drag & drop) folders from your archive (local computer) to this newly created folder.  
NOTE: If you have multiple email accounts/mailboxes, you will follow the steps above for each account/mailbox.

NOTE - The desktop mail client will be removed shortly after Go-Live. Therefore, in order to retain access to your archived messages, you will need to move them to the Exchange server no later than end of workday, Thursday, May 24th.

Preparing Your PSTs for Migration Video

Migration Video3.mp4


IF YOU HAVE ANY QUESTIONS/CONCERNS REGARDING THIS PROCESS, PLEASE CONTACT THE HELP DESK FOR ASSISTANCE.
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