Team Drives

Google Team Drives are a great way to:
  • Keep files separate from any individual's account
  • Grant or revoke permission to a specific collection of files all at once
  • Organize files based on purpose or need

Team Drives are Google Drive spaces that are separate from any individual user's account. This means that even if the person who created content saved in a Team Drive leaves or has his or her account disabled, the content will remain accessible to everyone else in the Team Drive. In fact, Team Drives can technically have no members and the content will remain. Team Drives with no members are not recommended, since no one would be able to use the content.

Team Drives that you are a member of can be found by clicking the Team Drive icon that appears in your Drive navigation list.

You can create a new Team Drive by selecting Team Drives and clicking New -> Team Drive.

Once you are a member of a Team Drive, you can perform different actions depending on your level of permissions.

There are four levels of permission to Team Drives. You should consider granting Full Access carefully, since these permissions allow the deletion of files and member management.

As with a single-owner Drive, you can Drag, Drop, upload, or Create New files. Files created directly in Team Drives have no individual listed as an owner, and files you drag and drop will be copied as new files with no individual owner (the original will remain at the source).

Please keep in mind the following important information about Team Drives:
  • Use a name that will be quickly identifiable by both the drives members and Smith IT.
  • Team Drive membership and management is the responsibility of Team Drive members with Full Access permissions. Do not remove all members of a Team Drive unless you are sure that no one ever needs access again. Smith IT Admins reserve the right to delete Team Drives with no membership.
  • Team Drives are not currently backed up by Spanning Backup.
  • Team Drives may be created by any user in the domain. To prevent confusion, make sure to agree with your co-workers or peers about the Team Drive you will be saving or creating files in.
  • Team Drives are limited to 100,000 files
Once you have created your Team Drive you will find that it functions similarly to Drive. You can find more information about Team Drives on the G Suite Learning Center.