As updates and changes happen to Smoogle (Google Apps for Education) we'll post the information here and on the Smith IT News blog. If it's a really big change, then we'll also send out an email.
Google have made updates to the tools used to block and unsubscribe from unwanted emails and newsletters in Smoogle.
Protecting your data is something that Smith IT takes seriously, however you also need to play your part. We have a Secure Computing website with recommended best practices as well as steps you need to take to ensure that you keep your data safe and only store in approved locations.
The links below from the Secure Computing website explains the appropriate use of private and sensitive data utilizing the Google Apps Education Edition as it relates to your role at the Smith School.
Please review and contact the Office of Smith IT Service Desk if you have any questions via firstname.lastname@example.org or 301 405 2269.
Google are constantly working on methods to improve the security of accounts hosted on their service. The newest method is dubbed the Login Challenge for suspicious sign-ins. This new feature is being rolled out to all Google Apps customers, include ourselves as Google Apps for Education users, so we may start seeing this over the course of the summer.
So what is the Login Challenge? Here's the answer in Google's own words:
If we detect that an unauthorized person is attempting to access a user's account, we will present them with a Login Challenge that asks the person to verify their identity. This is designed to prevent unwanted access to the account, even if the person has obtained the username and password.
If you're logging in from a new geographical location you've never used before, or failing to get your password right for several times and/or with a new device, you may get a Login Challenge to ensure that it is really you that's accessing your account and not some hacker who stole your password.
Find out more about the Login Challenge, how it works, and how Google verifies you are who you really think you are at the new Securing your Smoogle account page. And once you've done that, check out 2-step authentication for an outstanding way to secure your account and data.
Google has been updating it's authentication methods to allow for new safety features such as two-factor authentication. A side-effect of that has required us to change how you access your Smoogle account, so startingyou will access your Smoogle account using your Smith email address as the username and a separate Google password. You will no longer use your University Directory ID.
On or before the change over date of May 28th you will need to set a Google password on your account, by going to http://reset.rhsmith.umd.edu and logging in with your University Directory ID and password. You will then be prompted to set your new Google password. From that point on you log in to your Smoogle account with your full Smith email address and Google password whether using a web browser or mobile phone or tablet.
We will be delivering a flyer to everyone's office with more detailed instructions over the next week and will send further reminders via email.. We apologize for the inconvenience that the timing and changes of this may cause. You can find more detailed information on these changes and what impact they have to your regular working habits at smoogle.rhsmith.umd.edu/changes.
Please contact the Office of Smith IT Service Desk at 301 405 2269 or by email at email@example.com.
Office of Smith IT
By the end of December Google will be rolling out a feature that lets you view Gmail attachments and save files directly to Google Drive without ever leaving Gmail. Once enabled the next time you open an email with attachments, you’ll see new previews of the files at the bottom of the email. When you click on one of those previews, a full-screen view of the image or document will appear. You can now also save your attachments directly to Drive simply by clicking the Drive button that appears when you hover over the preview.
You're probably used to downloading email attachments, but each of those files takes time to download, eats up space on your device, and can get buried deep inside your "Downloads" folder. With this update to Gmail, you can skip that whole process. Instead, you can view attachments and save files directly to Google Drive without ever leaving Gmail, making it easy to access them later from whatever device you’re on—computer, phone or tablet.
Below is an example email which shows what happens after the feature has been enabled by Google:
When you click on one of those previews, a full-screen view of the image or document will appear. You can read, search for a particular phrase, and even browse through multiple attachments right in Gmail.
You can now also save your attachments directly to Drive simply by clicking the Drive button that appears when you hover over the preview. Of course, if you prefer to download the attachment to your computer, you can—just click the arrow button.
Google would like to remind you of the Google Apps browser support policy, the set of guidelines for Google Apps services interoperability support. Google supports the latest version of Google Chrome (which automatically updates whenever it detects that a new version of the browser is available) as well as the current and prior major release of Firefox, Internet Explorer and Safari on a rolling basis. Each time a new version of one of these browsers is released, Google begins supporting the update and stops supporting the third-oldest version.
Google’s test plans have been adjusted to now stop all testing and engineering work related to Internet Explorer 9 (IE9), as Internet Explorer 11 (IE11) was released on 17 October 2013. End users who access Gmail and other Google Apps services from an unsupported browser will be notified within the next few weeks through an in-product notification message or an interstitial pages with information about modern browsers and how to upgrade to them.
Google has released an update to Smoogle (Google Apps for Education) that mirrors the changes recently made to the consumer version of Google. Previously you could access the different Google products using the black Google Bar running across the top of each Google page. Your Google products are now accessible under a new app launcher, located at the top right of the screen. Just click on the ‘Apps’ grid, also present on Android devices and Chromebooks and all the available products will appear:
We have put together some easier to remember URLs to get you to the Smoogle services more quickly. They are as follows:
You can save or bookmark any of these links to get you to your email more quickly.
We’re pleased to announce that Google+ is now available for your Smoogle account! Google+ is a social media tool that introduces new ways for our community to connect and communicate with each other.
The first thing to do is to join Google+ and create your Google+ Profile. Make sure to join using the name you’re commonly known by. Learn more
Join now at plus.google.com!
If you have questions or need help with Google+
Make sure you check out these other Google+ resources:
Enjoy using Google+!