Color coded emails in Smoogle

Some of our users in Lotus Notes used the Senders Colors feature to display emails from certain people in a different color to highlight them as shown below.


This feature does not exist in Gmail but there is an approximation you can use to make a similar result. To do this you would create a new mail filter for those recipients you want to highlight and have it apply a label to those messages automatically. Then you can choose the color you would like to assign that label to have the messages stand out more in your Smoogle mail account.

This document here goes into detail on how to set up labels and create filters that automatically apply them so review that. Below is a walk through on creating a filter and label for any email sent from the Office of Smith IT (helpme@rhsmith.umd.edu)

First we create the mail filter:
  1. Click the gear icon  in the upper right, then select Settings.
  2. Click the Filters tab.
  3. Click the Create a new filter link at the bottom of the page.
  4. On the filter options that appear we add helpme@rhsmith.umd.edu to the From field (i.e. any message from the Service Desk)
  5. Click the Create filter with this search link at the bottom to continue
  6. Now we choose what to do with the emails that match this filter. Check the option for Apply the label and click the Choose label button. If you don't have a suitable label for emails from Smith IT create a new label called Smith IT. Check the box at the bottom that says Also apply filter to XX matching conversations so that it label is retroactively applied to old email.
  7. Click the Create Filter button and then go back to your Inbox.
  8. You can now see the label next to the subject lines of emails from Smith IT, but the label is a dull grey. However we can easily change that!
  9. Scroll down the list of labels below Inbox on the left and hover the mouse over the Smith IT folder. You'll see a small drop-down arrow next to the name, click that to see the label options.

  10. From the pop-up appears, select the color for the Smith IT label that you want to use.
  11. After choosing red, messages from Smith IT now appear like this in the mailbox. It may not be quite as dramatic as Sender Colors in Lotus Notes but may help you identify certain senders' emails in your Inbox





Comments