Article I. Name and Purpose
Section 1. Name. This organization shall be known as the Graduate Student Council (“GSC”)
Section 2. Purpose. The Graduate Student Council represents and advocates for Colorado State University graduate and professional students within CSU and beyond. Our goal is to improve the experience of graduate education at CSU, through:
- representing graduate and professional students within the Associated Students of CSU (ASCSU), our campus-wide student government,
- representing graduate and professional students on committees of Faculty Council, boards overseeing student fee areas, and other university committees,
- advocating for the concerns of graduate and professional students beyond the university, to the state legislature and other bodies,
- spending fee money allocated to the GSC by ASCSU and other entities for the benefit of graduate and professional students,
- building relationships with university faculty and administrators to advocate for changes to policies, procedures, and programs that benefit graduate and professional students, and
- bringing students from diverse graduate and professional programs together for the purposes of networking, collaboration, and advocacy on issues of common concern.
Article II. Membership and Meetings
Section 1. Department representatives. Voting membership of the GSC will consist of representatives from each department (or intra-university program) which enrolls graduate or professional students, with one representative seat allocated to each department enrolling less than 100 graduate students, and two seats to departments enrolling 100 or more graduate students.
Section 2. Qualifications for representatives. Voting representatives or alternates, who may vote in the absence of their departments' representative, shall be enrolled as a degree-seeking graduate student within the department or program they represent, and shall be confirmed by a majority vote of the GSC. Membership as a representative shall continue indefinitely following approval, until a representative resigns or fails to meet the qualifications above. Representatives who are absent for four consecutive meetings shall be deemed to have resigned their position. Participation and membership in the GSC shall not be denied to any student on the basis of race, age, color, religion, national origin, gender, disability, sexual orientation, veteran status or disability. Colorado State University Does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.
Section 3. Meetings. The GSC shall hold at least one general meeting in each of the months of September through May, excepting January. General meeting dates shall be publicly announced at least one week in advance by the President to all voting members and those holding positions under Article III. Special meetings may be called with at least 48 hours advance notice to all voting members by any three members of the Executive Committee.
Section 4. Quorum and Rules of Order. Quorum at general meetings shall consist of at least one voting representative or alternate from five of the colleges at CSU. If quorum is not achieved at a meeting, those present may place business on the agenda for the following meeting, and that business can be voted on at the following meeting, even if quorum is not met. Although only department representatives shall have voting rights, any other individual may attend meetings, speak in debate and discussion, and participate in all other activities of the GSC. Except as stated in this constitution, all meetings shall be held in accordance with Robert's Rules of Order.
Section 5. Executive Committee. The executive committee, consisting of the GSC officers, shall meet at least once at the beginning of each semester as called by the President. The committee shall have full power to take action on behalf of the GSC, except that it shall not have the authority to appoint officers, and shall report all action taken between meetings to the full GSC for review and approval at the following general meeting.
Section 6. Platform. The voting representatives may adopt or amend, by majority vote at a general meeting, adhering to the requirements of Section 4 of this article, a platform stating the GSC's position on issues affecting CSU graduate students. Any platform plank may be repealed by a majority vote at a general meeting.
Article III. Positions and Responsibilities
Section 1. Officers. The following officer positions and responsibilities shall exist within the GSC:
- Set the agenda for and chair all meetings of the GSC and the executive committee.
- Coordinate the overall activities of the GSC, directing and assisting any officers as needed.
- Maintain the GSC's relationship with the Graduate School and the Vice-Provost for Graduate Affairs.
Vice-President for Internal Affairs:
- Oversee communication, record-keeping, reporting, and legal compliance for the GSC (minutes, website, registration, etc.).
- Ensure compliance with the Constitution.
- Coordinate programs and activities with the goal of recruitment and retention of graduate student representatives from all departments.
- Coordinate social media and public relations.
- Ensure compliance with ASCSU, SLiCE, and other University student organization requirements.
Vice-President for External Affairs:
- Ensure that graduate students are fully represented within representative organizations that extend beyond CSU graduate students (ASCSU, ASC, NAGPS, etc.), faculty council committees, and all other necessary committees.
- Coordinate lobbying of local, state, and national elected officials.
- Coordinate GSC-led campus advocacy projects.
- Ensure fiscal needs of GSC are met including budget, incoming funds, and reimbursement of members.
- Coordinate with funding sources on campus at beginning of fall semester to obtain funding for academic year—possibly including the Graduate School, ASCSU and the Lory Student Center.
- Pay any national membership dues such as CSU’s National Association of Graduate and Professional Student membership.
- Update Executive Council on funds as requested.
- Take minutes at all GSC meetings.
- Distribute agenda to members at least 3 days before a general meeting.
- Ensure the GSC website, Facebook page, Twitter account, RamLink, University Calendar and GSC listserv are current and fully utilized in coordination with other members of the Executive Committee.
- Work with other officers to build membership, outreach and promote retention.
Section 2. Standing Committees. The GSC may develop a standing committee to serve the needs of graduate and professional students upon the request of any department representative or officer and upon approval by majority vote at a GSC general meeting. Chairs, vice-chairs and officers of committees may be appointed to committees as needed by the president and/or through majority vote at a general meeting.
Section 3. Additional Positions. The following additional positions shall exist, coordinating with the designated office.
Vice-President for External Affairs:
- Senator, Associated Students of Colorado State University
- Associate Senator, Associated Students of Colorado State University
- Liaison, National Association for Graduate and Professional Students
- Representative, University Committee on Scholarship, Research, and Graduate Education
- Representative, University Committee on Strategic and Financial Planning
- Representative, University Committee on Teaching and Learning
- Representative, University Curriculum Committee
- Representative, University Committee on Libraries
- Representative, University Committee on Intercollegiate Athletics
- Representative, University Committee on University Programs
- Representative, University Facilities Fee Advisory Board
- Representative, University Technology Fee Advisory Board
- Representative (2), Parking Services Committee
- Representative, President’s Sustainability Committee
- Representative, Honor Code Task Force
- Representative, Internal Advisory Committee on Diversity
- Representative, HLC Self-study Committee
- Representative, University Committee on Health Insurance
Section 4. Responsibilities of positions. Holders of positions shall advocate on behalf of graduate and professional students in a manner consistent with the GSC platform. All holders of positions (except for alternates and associate senators) shall provide a written report on their area of responsibilities prior to each regular GSC meeting. If holders of positions do not provide written or verbal reports for two consecutive GSC meetings, they may be removed from office by a majority vote at a general meeting.
Section 5. Qualifications for positions. The only qualification to hold any position within the GSC (officer, committee chair, committee member, or other position) shall be current enrollment as a degree-seeking graduate or professional student at Colorado State University.
Section 6. Elections and vacancies for positions. The terms of officers, committee chairs, and additional positions shall expire on June 30. Elections shall be held at the May GSC general meeting to fill all positions with terms beginning July 1. Any other current or pending vacancies may be filled by election at any time. The Executive Committee may appoint individuals to fill any positions listed in Article III, Section 3 on a provisional basis until the next general GSC meeting, at which time an election shall be held.
Section 7. Removal. Any elected position or representative shall be subject to removal by a two-thirds vote of the GSC. Except for vacancies created by absences under Article II, Section 2, no position holder may be removed without written notice at least seven days of such a motion in advance of the meeting, and the person being removed shall be granted the right to speak at their removal proceedings. All removals shall be for cause, such cause shall be explicitly stated in the motion for removal, and such causes shall be limited to failure to fulfill the obligations as stated in this constitution or for actions deleterious to the functioning of the GSC. Appeals of removal shall be referred to the ASCSU Supreme Court for resolution.
Section 8. Presidential vacancies. In the event of a vacancy in the position of President or in the temporary absence of the President, the position of Acting President shall be assumed by the individual next in the list of officers, committee chairs, or additional positions (“eligible Acting Presidents”) in Article III until such time as an election can be held or until the President returns, at which time the Acting President shall resume their previous position. Eligible Acting Presidents may decline the title of Acting President, whereas selection will fall to the next eligible Acting President until an individual accepts the position.
Section 9. Advisor. The Vice-Provost for Graduate Affairs shall serve as advisor to the Graduate Student Council. In the event that they decline this position, another CSU faculty member shall be chosen by majority vote of the GSC. The advisor may not vote, but can participate in debate and discussion.
Article IV. Amendments
This constitution may be amended at any general meeting of the GSC by a majority vote per the requirements of Article II Section 4 of this document, provided that the amendment has been submitted to the voting membership at least one week in advance.
Ratified by the Graduate Student Council - December 1, 2014