Request for Bid Proposals 

June 29, 2021

The Quapaw Public Schools is now accepting bid proposals for pest control services.

All bid proposals are to be submitted to:

Quapaw Public Schools
ATTN: David Carriger, 305 West 1^st Street, Quapaw, Oklahoma 74363 

The Administration Office must receive bid proposals no later than 2:00 P.M. on Friday, July 23, 2021. 

For more information or questions concerning individual school properties or proposal guidelines, please call David Carriger at 918-674-2501 ext. 103. between the hours of 8:00 A.M. and 4:00 P.M. Monday through Thursday. 

REQUEST FOR BIDS
PEST CONTROL SERVICES

SUBMISSION DEADLINE: July 23, 2021. 

STATEMENT OF PURPOSE 

The purpose of this Bid Request is to solicit bids to provide pest control services for Quapaw School District buildings, kitchens, serving areas, and cafeterias. We have 4 buildings/sites within our school district. The service period is for the 2021-22 school year. 

Pest control service provider agrees to seek out the source of any indicated infestation and spray/treat accordingly. Failure to seek source of insects would result in a greater population and would not be in keeping with the nature of this Proposal for pest control. 

Since this bid relates to “services”, the District may renew the contract yearly for up to one (1) additional year if so desires to renew contract and the Pest Control Company is in agreement. Should a contract be renewed, a new service agreement shall be issued and signed by both parties for each year after both parties elect to proceed with services as specified in this proposal. Cost will remain the same for the additional year. 

BID GUIDELINES 

This Request for Bid represents the requirements for an open and competitive process. Bids will be accepted until 2 p.m. on July 23. Any bids received after this date will be returned to the sender. All bids must be signed by an official agent or representative of the contractor submitting the Proposal. 

If the contractor submitting a bid must outsource or contract any work to meet the requirements contained herein, this must be clearly stated in the bid. Additionally, all costs included in the bid must be all-inclusive to include any outsourced or contracted work. All outsourced or contracted work must include a name and description of the organizations being contracted. 

BID SPECIFICATIONS 

Quapaw Public School District is comprised of 4 buildings/sites. Listed below are the building sites: 

Administration Building/Bus Barn

High School (Main Building/FACS/Ag-Shop/Field House)

Middle School

Elementary School

·  Prices submitted should include services to each of the locations for the bid period of August 15, 2021 – June 30, 2022. 

·  Services will be scheduled through the Superintendents Office at 305 West 1st Street with David Carriger, 918-674-2501 ext. 103. 

·  The contractor shall provide within the bid his valid and current license, permit or appropriate document, which permits their business to control pests in schools, homes and businesses. Three (3) commercial references should be provided with the bidder’s proposal. 

·  Pest control services are defined as treating the buildings and cafeterias for roaches, water bugs, wasps, bees, silverfish, ants, spiders, other insects, mice, rats and snakes. Contractor may view sites prior to submitting bid by calling David Carriger at 918-674-2501 ext. 103.

·  INCLUDE within your bid a list of the CHEMICALS that will be used in the blanket sprayings of each building, cafeteria and food preparation area. This list will be kept on file. The CHEMICALS used in pest control services shall conform to the federal, state and local ordinances and laws. Rodenticides shall be used with all due precaution to avoid accidents to humans, domestic animals and pets. Special care shall be exercised in the use of liquid insecticides in areas having asphaltic, mastic, or linoleum floor surfaces. All pest control work shall be performed in a safe manner and in accordance with the most modern, effective scientific pest control procedures, with safety of children in mind. 

·When spraying cafeterias, extreme caution and all regulations regarding spraying in a food preparation environment shall be followed. A pesticide approved for use in food preparation areas shall be used.

·Call backs for any type of pests, if necessary, will need to be taken care of within a 24-48 hour notice. 

·Service invoices will require a signature of approval from on-site representative to receive payment. School office personnel will be available for service signature during the summer months. 

·Responding organizations need to be aware that Child Nutrition serves Breakfast and Lunch in the cafeterias and these times will need to be avoided for service, therefore, all spraying must be completed after 1:30 Monday through Friday. Operation for the months of June and July are Monday through Thursday 8:00 until 3:00. 

·SPRAYING SHALL OCCUR EACH AND EVERY MONTH WITH BILLING FOR THAT MONTH. NO BUILDING SHOULD BE SPRAYED TWICE IN THE SAME MONTH TO MAKE UP FOR A MONTH SKIPPED, BUT AREAS COULD BE SPRAYED OTHER TIMES IN ONE MONTH WITH NO CHARGES IN THE EVENT OF FOLLOW-UP SPOT SPRAYINGS. 

·  By signing this bid, your organization agrees to be responsible for damage to buildings and grounds that are the direct result of carelessness of your organizations representative that performs the work. 

·  Also the successful contractor shall provide proof of insurance prior to spraying beginning, to protect the school district against negligent or careless acts. This insurance shall not be less than $100,000. 

·  The successful contractor must also provide proof of Worker’s Compensation with the State of Oklahoma. 

·  Invoicing procedures must be acceptable to the Quapaw Public Schools Administration Department. Each building/location must be invoiced separately. Statements should be mailed/emailed to: 

Quapaw Public Schools
ATT: Purchasing
305 West 1^st Street

Quapaw, Oklahoma 74363

·Quapaw Public Schools reserves the right to reject any and/or all quotes/bids or any part thereof, to waive technicalities or informalities, and to award the contract to company other than the low bidder, if cause can be documented.