Prairie Spirit School Division Accessibility Plan

Accessibility Plan Update

Name of Organization: Prairie Spirit School Division

Date of First Approval: December 20, 2016

Date of Update: February 3, 2020

Years Applicable: January 2019 - December 2020

Part 1. Baseline Report

A. Overview of Programs and Services

Provide a general description of your organization’s programs and services, emphasizing those targeting the public.

Prairie Spirit School Division (PSSD) serves students in the rural communities of Baldur, Bruxelles, Cartwright, Crystal City, Glenboro, Holland, Manitou, Pilot Mound, Swan Lake, Somerset, St. Claude, and Treherne. With a population of approximately 2000 students, our 29 schools offer a wide variety of programs and activities.

PSSD is committed to providing quality educational programs and opportunities for its community of learners. PSSD is committed to creating a safe, inclusive and respectful learning environment to support and enable learners to develop the knowledge, skills and values to reach their full potential. As a part of the school environment, public access the schools for events such as Open House, Christmas concerts, Awards, and Parent Teacher Conferences. The community programs offered for the public include fitness facilities open throughout the school year. The schools are an integral part of the communities, with public groups accessing school facilities in the evenings.

B. Accessibility Achievements

Summarize the steps already taken by the organization to achieve accessibility. What, if any policies, promote accessibility of your organization by the public and by staff affected by accessibility barriers?

PSSD has a commitment to creating a safe and inclusive environment which includes looking at all projects and programs to identify any barriers they might create and working to overcome those barriers before the project begins.

PSSD is promoting accessibility through our Vision, Environment, Respect for Human Diversity, Facilities Planning, Field Trips/Outdoor Education, Communication Intermediaries and Inclusive Education.

PSSD is committed to ensure no person is Isolated, Vulnerable or has Limited Opportunity because of their disability. PSSD has strong policies and administrative procedures that support this commitment The policies and administrative procedures can be found on our website at the following link: Prairie Spirit School Division Policy Manual.

PSSD continues to maintain our facilities in a manner that incorporates accessible design and technology, including the following initiatives:

Approval of the PSSD Board’s Capital Reserve request through Public Schools Finance Board (PSFB)

To implement ramp/lift at St. Claude School Complex and Prairie Mountain High School; and

To establish accessible washrooms at Cartwright School and Prairie Mountain Elementary School.

Accessibility related PSFB funding requests are based on needs assessment data provided by our Student Services Administrator on an annual basis.

The Maintenance Supervisor continues to identify physical barriers within our schools. Any renovations to building are completed in accordance to building code with specific attention to accessibility considerations.

C. Accessibility Barriers

List barriers Manitobans may face in accessing your programs, facilities and services. Highlight those that are most significant to your organizational mandate and to the public. What organizational policies may inadvertently create barriers? Are there any temporary barriers which may be created by renovations or computer software upgrades that could create accessibility barriers?

After performing an initial assessment of accessibility of all buildings and ongoing reviews, several areas and items were identified. The upgrade of aging facilities and buildings to meet accessibility standards will be challenging and costly. Other barriers include communication/website, space, and attitudes. Time will be another barrier with a definite link to cost. It may be challenging to ensure we do not create a barrier for one while removing a barrier for another.

Part 2. Accessibility Plan

A. Statement of Commitment

Prairie Spirit School Division is committed to moving toward equal access and participation for people with disabilities. We are committed to treating people with disabilities in ways that allow them to maintain their dignity and independence. We believe in inclusion. We are committed to meeting the needs of people who face accessibility barriers. We will do this by identifying, removing and preventing barriers and by creating the requirements of the Accessibility for Manitobans Act (AMA) and the Accessibility Standards.

B. Policies

Prairie Spirit School Division’s Superintendent will review all programs, services and new initiatives to work toward accessibility.

Prairie Spirit School Division will make information available in an accessible format or provide communication supports to people with disabilities in a way that considers their disability.

C. Actions

Action 1 – Establish Accessibility Working Group


• Appoint an accessibility coordinator

• Establish an accessibility working group

• Develop draft terms of reference for the working group, including purpose, timelines and membership

Expected Outcomes

• Each area that serves the public is represented on the working group.

• Working group has detailed work plans, multi-year timelines.

• Members participate in developing, implementing and updating the Accessibility Plan.

Action 2 – Offer and provide information in an accessible format on request


• Management to develop a process for responding to request for accessible supports and services

• Superintendent to communicate process to all staff

• IT to promote the availability of alternate formats on request, by including the active offer on all new documents

Expected Outcomes

• Working toward advertising the availability of alternate formats.

• All new documents shall include an active offer for the availability of alternative formats.

Action 3 – Staff Awareness and Training upon Board Approval


• Administration to confirm PSSD commitment to accessibility in writing

• Administration to offer accessibility awareness presentations to staff

• Administration to acknowledge accessibility achievements and share information with staff in organization newsletters and staff meetings.

Expected Outcomes

• Upon approval of the Board of Trustees, accessibility plan will be shared with Administration, who will share with their staff

• Staff understands accessibility and supports implementation of the plan.

• Information on progress of implementation of Prairie Spirit School Division’s Accessibility Plan is available to staff

• Accessibility issues that arise will be forwarded to the Working Group.

Action 4 – Monitor Progress


• Accessibility coordinator, with the assistance of Working Group, to track progress on challenges, and requests for accommodations with budgetary implications

• Accessibility coordinator to report annually to the Board of Trustees

• Future plans and budgets to be integrated into operational plans

Expected Outcomes

• Accessibility will be considered when Prairie Spirit School Division plans future programs and services.

• Senior administration and the Board of Trustees are aware of progress on AMA compliance and considers future plans.

• Annual report includes progress on accessibility.

Contact Person: Cherly Mangin, Superintendent

Accessibility Coordinator

Phone: 1-204-836-2147


Working Group: Cheryl Mangin, Superintendent

Jill Mangin, Secretary Treasurer

Leslie Norrie, Student Services Administrator

Darryl Mason, Transportation Supervisor and Workplace Health & Safety Officer

Garret McLean, Maintenance Supervisor

Troy Sigvaldason, Information Technology Supervisor

Senior Management Signature: _________________________ Date: December 4th, 2019