Chrome \ Geolocation

The Geolocation module allows you to track the physical location of your devices and see
where users are accessing their domain accounts. You can also create location based alerts
from the module.

Viewing User Locations

Geolocation allows you view to users' and devices' locations using the Google Maps interface.
If you are unfamiliar with Google Maps, you can find help with navigating the interface here.

Users are identified on the map with red markers. Clicking on the marker displays the
user who is accessing from that location.

You can also filter your results to only display location markers for a given user and/or date.
Begin by typing in the name of the user whose location you wish to view, or leave it 
blank to view all users' locations. Next, select a date from the calendar picker and then click the Search button.

Creating Location Based Alerts

The Geolocation module also allows you to create location based alerts.  Using the Google Maps interface, 
administrators can define an area where devices are allowed.  If a user logs into a device from outside this area, 
an alert is generated.

To create an alert, begin by clicking Create Policy (plus sign) at the top of the window.


Next, you will need to use the Google Maps interface to set the boundaries of the area where the devices
will be allowed.  You can find help with using Google Maps here.

The first thing you will need to do is get the map zoomed in and centered on the area you wish to define.  Left-clicking on the
map and quickly releasing will set green coordinate markers on the map. You must set at least three markers to create an 
enclosed area on the map, like the screenshot shown below.

After you have set your coordinates, click Configure Policy to continue.
Note: You can reset the map and remove your coordinate markers by clicking Reset.


Configuring Policies

Now you will need to configure settings for the alert. The following sections will guide through the configuration.

Policy Information

Create a name for the policy and then enter the location you wish to monitor.

Note: Coordinates will be filled in from the boundary set in the last step.

User Information

Select the user(s) you wish to monitor with this policy.

NoteIf you would like to monitor all users, select Apply this policy to all students.

Additionally, you can specify which users you wish to exclude from monitoring. 


Time Information

Enter in what days and hours to monitor the user(s).

From the Days to Monitor list, click on those days you wish to monitor the user or
click Select All Days to monitor the user everyday.

Next, select which Hours to monitor by entering on the hours you wish to monitor 
or click All Day to monitor the user all day long.

Alert Information

Here you can choose what to do when a user's device generates an alert.

Your available actions are:
  • User To Alert: Indicates which user will receive an email alert when a violation has occurred. 
  • Phone Number: The phone number entered will receive a text when a violation occurs.
  • Auto Close Tabs: Check this box to close the tabs of a device that violates this policy.
  • Violation Message: Enter in a message that will pop up on the user's device.
Important! Phone numbers must be entered in the format ###-###-####.
For example, 555-555-5555 would be valid. but (555)555-5555 or 5555555555 would not.

Save the Alert

The last step will be to save the alert by clicking the Save button at the top of the screen.  The alert can now
be found in Chrome > Policies module of gScholar.