Audit History

Unlike gScholars' History feature, which will show you the live view of URLs that were visited during your browser session only, 
the Audit History feature is an advanced feature that allows administrators to retain the browsing history of users by purchasing and assigning audit licenses to them.

Note: To purchase and assign audit licenses, go to Administration > Audit Licenses 

Viewing Audit History 

Once an audit license has been purchased and assigned to a user, the Audit History module will retain and display logs of a user's browsing activity with the following information:
  • User: The user's email address
  • Url: The URL of the site browsed 
  • Date: The date and time the site was browsed
  • Device OS: The operating system of the user's device
  • IP Address: The user's IP address
   


Note: URLs that are being monitored by a policy will be displayed in red text.


Searching Audit History

Begin by typing in the name of the user whose browsing history you wish to view, or leave it blank to view all users' history..
Next, select a date from the calendar picker and then click Search.

Alternatively, you can select a user from the list of users on the left of the history logs and then clicking on them.

  



Previewing a website

The Audit History module allows administrators to preview websites that users with audit licenses assigned to them have browsed in the past. 

For each URL logged, begin by clicking the 3 dots.

  


Then click View Details to bring up a window displaying location information and a screenshot image the URL's page. Additionally, you can create a policy in this window as well.

  



The window will open, displaying the location information of where the URL was accessed.

  



Click the Screenshot tab to preview the site URL. 

  


Creating Alerts Based on URL

The History module also allows administrators to create alerts when monitored users browse certain URLs.

Begin by clicking the 3 dots of the logged URL you wish to monitor for that user.

  


Then click Create Policy 

  


The next sections will go into the different steps involved with creating an alert.


Configuring Policies 

Now you will need to configure settings for the alert. The following sections will guide through the configuration.

Policy Information

Enter the Policy Name you would like to appear for the policy.

Then, enter in the URL to Monitor for the user(s). You can also enter in wild card URLs.
For example, simply entering "Facebook" (without the quotes) will monitor all sites
that include "Facebook" in the URL.
  

Note: This will already be filled with the URL from the history log.


User Information

Select the users you would like to monitor, or select Apply this policy to all students to monitor all users.

  
Note: This will already be filled with the user from the history log.


Additionally, you can specify which users to exclude from monitoring. 

  


Time Information

Enter in what days and hours to monitor this user.

From the Days to Monitor list, check the days you wish to monitor the user or
click Select All Days to monitor the user everyday.

  

Next, select which Hours to monitor by entering the hours you wish to monitor 
or check All Day to monitor the user all day long.


Alert Information

Here you can choose what to do when a user's device generates an alert.

Your available actions are:
  • User To Alert: Indicates which user will receive an email alert. 
  • Phone Number: The phone number entered will receive a text.
  • Auto Close Tabs: Check this box to close the tabs of a device.
  • Violation Message: Enter in a message that will pop up on the user's device.

  


Important! Phone numbers must be entered in the format ###-###-####.
For example, 555-555-5555 would be valid. but (555)555-5555 or 5555555555 would not.


Save the Policy

The last step will be to save the policy by clicking the Save button at the top of the screen.  The policy can now
be found in Chrome > Policies module of gScholar.

  

To go back to the History screen, click the back arrow.




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