Class \ Students


The Teacher Dashboard's Class module gives teachers an overview of students' online activity.
It also provides teachers with tools to monitor students' browsing activity and provides enhanced
collaboration with Google Apps like Drive.


Viewing a Class

To view a class, teachers must first select the desired class from the drop down menu.  Once selected, the number
of students in the class and the class time will be displayed.


Each student will appear via their "card".  The student card provides a snapshot of various details about the student.
A list of the students in the class will also appear on the left side of the screen.



You can filter the student cards displayed by their online/offline status by clicking either the Online Students  or Offline Students
button.  Alternatively, you can search for a particular student by entering their username in the Student Search field 
and click the Search button or by clicking their email address in the list on the left-hand side of the screen.



Student Card Overview

The Student card allows the teacher to see a student's URL browsing history and Drive documents and other details at a glance.
The top of the card displays the student's Google Apps username.  Next to their profile picture the following information is
also displayed:
  • Status: This can be either offline or online. 
    • Note:  A student will only appear as online if they have the Chrome web browser open.
  • History: The number of URLs logged in their browsing history.
  • Current: The current number of tabs open in the student's Chrome web browser.
  • Alerts: The number of administrative policies violated by the student.

Note: The +/- in the upper right hand corner of the card can be clicked to expand/collapse the card.

Along the bottom of the card are four links:
  • Details: Clicking this link will bring up the Details screen for the student.
  • Pages: Clicking this link will display the student's recent URLs in the card.
  • Drive: Clicking this link will display the student's Drive docs in the shared class folder
  • Tools: This link opens a drop down menu of available actions that can be taken for that student.

Note: To toggle the student card between displaying a student's active pages and their Drive documents,
click the Switch Cards button and select your desired option.



Using the Teacher Tools

The teacher tools can be accessed through the student cards as shown above.  If you would
like to perform the action on all of the students whose cards are being displayed, click the Tools button
to the right of the search field.



Open a URL

1. Select Open a URL from the Tools menu.

2. Next, enter in the URL to open for the student or class and click Send.


Note: If the URL you wish to open begins with "https://", make sure you select it from the drop down
box before the actual web address.

3. After clicking Send, the student or class will have the URL opened in a new tab in Chrome.


Send a Message

1. Select Send a Message from the Tools menu.

2. Next, enter in the message for the student or class and click Send.


3.  After clicking Send, the message will display on the student's Chromebook.


Take a Screenshot

1. Select Screen Shot from the Tools menu.

2. A screenshot of the student(s)' currently active Chrome tab will be taken
and displayed in their card.

3. You can click on the thumbnail of the screenshot to open the URL in a new tab in your own browser.


Reset a Student's Password

If a student has forgotten their password to their Google Apps account, select Reset Password from 
the Tools menu on the student's card.  Enter in the student's new password and enter it again to 
confirm the password and click OK.  The student can now use the password when they sign in to
their Chromebook or Google Apps.



Viewing Student Details

To view more detailed information about a student's online activity, click the Details link at the bottom
of their student card.


This will switch the window from displaying the student's card to displaying a detailed student overview.
Along the left-hand side are a number of links that can be selected


The following sections will describe each link in more detail.


Current Tabs

Current tabs will only appear if you are viewing a student who currently has the Chrome browser open.
The following information about the student's current tabs will be displayed:
  • User: The student's email address
  • URL:  The website address
  • IP Address: The IP address for the webpage
  • Device OS: The operating system used by the student's device
  • Last Activity:  The student's last activity at that specific URL
To force close a tab, check the box next to the URL you wish to close and click Close Tabs.



History

History displays a detailed of a student's recent browsing activity.
The logs display the following information about websites visited by the student:
  • User: The student's email address
  • URL:  The website address
  • IP Address: The IP address for the webpage
  • Device OS: The operating system used by the student's device
  • Last Activity:  The student's last activity at that specific URL

ScreenShot History

Screenshot History displays a log of a student's recent screenshots.
The logs display the following information about the screenshot:
  • User: The student's email address
  • URL:  The website address
  • IP Address: The IP address for the screenshot
  • Last Activity:  The student's last activity at that specific URL
By clicking on the thumbnail of the screenshot, you will open it in a larger
window and be given the option of opening the URL in your browser.



Activity

Activity history logs different types of interactions with a student's account.
First select the message type you would like to filter by from the drop down menu.


The logs display the following information about the activity:
  • Sender: The user who initiated the action
  • Sent To: The recipient of the action
  • Message: The content of the message or the URL of the tab or screenshot
  • Viewed:  When the message was last viewed
  • Time Sent: The time when the message or action was sent

Drive

The Drive link allows you to see the student's documents in the shared folders for the class.
You can also perform several actions on those documents.  Begin by selecting a document
and then right clicking to bring up a context menu.


  • Edit Share:  Allows you to change the access level of the document and add/remove shares to the document
  • Rename:  Allows you to rename the document
  • Move:  Allows you to move the document to a different folder
  • Copy:  Allows you to copy the document
  • Trash: Allows you to remove the document to the student's Trash folder

Blogger

The Blogger link allows to you see the Blog pages and posts a student makes via the Blogger app.
First, select the blog you wish to view from the list or the drop down menu.


Next, select if you would like to view the blog details, blog pages, or posts.

 


Viewing Blog Details

Clicking Details brings up the blog details window. The following information about the 
student's blog will be displayed:
  • Name: The title of the student's blog
  • Posts: The number of posts in the blog
  • Pages: The number of pages in the blog
  • Published Date: The date when the blog was published
  • Last Updated:  The last date when the blog was updated
  • Description:  The blog's description

Note: Clicking on the blog name will open the blog in a new tab.


Viewing Blog Pages

Clicking Pages bring up the blog pages window.  Select the page you would like to view and
the following information about the page will be displayed:
  • Title: The title of the blog page
  • Author:  The author of the page
  • Published Date: The date when the blog was published
  • Last Updated:  The last date when the blog was updated
  • Content:  The content in the blog page

Note:  Clicking on the page title will open the page in a new tab and clicking on the author
link will open the student's Blogger profile in a new tab.


Viewing Blog Posts

Clicking Posts will bring up a list of the student's blog posts.  The following information about each
post will be displayed:
  • Title:  The title of the blog post
  • Author:  The author of the blog post
  • Last Updated:  The date that the post was last updated

Selecting a post and clicking the Details link will bring up the following three options:
  • Content:  Displays the content of the blog post
  • Comments:  Displays any comments to the post
  • Live View:  Allows you to view the content of the post as it is updated