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Printing Guidelines

Potsdam Central School District Printing Guidelines
Revised 3/8/2006

Printer Use Guidelines

Due to the fact of escalating expenses of printer supplies and maintenance, it is IMPERATIVE that we continue to use our printing privileges wisely.  Please follow the guidelines below for all of your print jobs and teach and inform your students to do the same:

  • ONLY SEND A DOCUMENT TO THE PRINTER ONCE: 

If your job does not print, you either have selected the wrong printer or there is a problem that needs technical attention.  In either case, duplicating the print job will only slow the system down further.

  • WHEN YOU NEED MULTIPLE COPIES:

Print one document.  For multiple copies print or e-mail the information to the work rooms for duplicates and large jobs.  Using the work room for duplicates/large jobs is much more cost effective.

  • ALWAYS:

Print rough drafts in black and white.  If available rough drafts should be printed in draft form, and in black and white.

  • REMEMBER: 

Printing is for school use only.  Printing for personal use is prohibited.

 

Color Printing Guidelines

  • USE COLOR PRINTING FOR:
  • Important parent, school, and community communication.  For instance, weekly newsletters, invitations, posters, certificates, etc.
  • Final projects that have been proofread and teacher approved can be printed in color if it will be used for display purposes within our school community.

REMEMBER:  Use good judgment when using color.  Color is supposed to enhance a final product, not dominate it!

  • REFRAIN FROM COLOR PRINTING FOR:
  • Providing students with points and/or additional points (extra credit) for printing a document/project in color.
  • Daily student worksheets.
  • Web sites for research.
  • Rough drafts, works in progress.
  • Any and all types of documents that are just as effective in black and white.

 

    • Building Level Administrative Approval:
    • Obtain Building Level Administrative Approval for color print jobs of 20 pages or more.  This includes 20 students printing one page each.
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