EQUIPMENT & STUDIO BOOKINGS


WELCOME TO FALL 2018

CHECKOUT BEGINS Monday, September 10, 2018 AND ENDS Friday, December 7, 2018


BEGIN HERE: A TWO STEP PROCESS

  • STEP 1:  Complete the Student Information Form online at the beginning of each semester. You'll need to login to Pipeline to access the form.

  • STEP 2:  If you DO NOT have an account with our reservation software Booked, please create one. 
      • Select Register to register a new account.

      • Your checkout privileges will be activated through Booked after we receive your Student Information Form


EQUIPMENT ELIGIBILITY AND LIMITS
  • Access to equipment is based on your current classes and the classes you have successfully completed with a C or better. Your Booked account will only show equipment that are applicable to your classes.
  • Additional limits per checkout per student except for Capstone:

  • Reminder: You will need to supply expendables such as AAA, AA and 9V batteries. We will supply memory cards for the equipment.
  • We may not have enough turnaround time to charge batteries--please plan ahead. 


To Reserve Equipment:

 Reminder:  Reservation on Booked must be made 24 hours in advance.

  • Follow the steps below to create a reservation or watch the Tutorial Video How to Reserve Equipment on Booked (IMPORTANT CHANGE: You now have 48 hour checkout for all classes!)
    • Go to Schedule on the menu bar and select Bookings 



    • Booked will only show you the equipment within your access level.
    • The calendar defaults to Equipment. Mouseover the blue inverted triangle next to the title Equipment for other calendars such as Film Studio. Be careful with filters--set Resource Type to ALL to see all the equipment available to you. Do not use filters for search--they are unreliable.

    • Select the desired equipment (note the pick up locations H233 or CAGE)
    • Use Resources Change+ button to add other items to your order--DO NOT USE Accessories. Be sure to select DONE at the end of list.


    • Set the Begin and End date and time. REMINDER: CAGE hours are 10am-4pm and H233 hours are 8am-noon, 1pm-4pm.
      • All classes get a 48-hour checkout and one 48-hour extension/production class/semester. 
      • Weekends and long weekends count as 1 day. Pick up on Thursdays and return Mondays or pickup on Fridays return Tuesdays. You can always return the equipment early to minimize your liability.
      • Capstone checkouts are approved on individual basis--select the duration needed for your production.

    • Complete the following:
      • Title of reservation
      • Description of reservation--include additional notes (i.e. extensions, or accessories not seen on the list) 
      • Class Name
      • Instructor
      • Assignment

    • Select Create for new reservations or Update for modified reservations. 
  • The Booked reservation system will notify your instructor and email you a copy of your reservation.
  • It's your responsibility to get your instructor's approval. Otherwise, the equipment will not be released. 
  • Instructors have their own workflows--some will approve in 24 hours; others within minutes of a text message. Find out from your instructor what works for them. Communicate with them. Help them help you.
  • Checkout reservations are monitored by Chien-ei and the Department Chair Curtis Bieber. You will be asked to adjust your reservation if there are deviations from the rules. 
  • Reminders:
    • You will need to provide your own expendables such as gloves, batteries (AA, AAA, 9V), etc...
    • You may need to charge batteries


To Modify or Delete Reservation:

  • Go to Schedule on the menu bar and select My Calendar
  • Find the appointment you wish to cancel or modify.
  • To modify: 
    • 24 hours before your scheduled pick up time: click on the reservation you wish to change then add your changes. 
    • Less than 24 hours before your scheduled pick up time: contact Chien-ei at cyu1@pipeline.sbcc.edu or 805-897-3569.
  • To Delete: select the More button then Delete . 

Equipment Checkout

  • Student checkout is a privilege, and not a right, and therefore may be limited or revoked if rules are not followed.
  • Equipment is for currently-enrolled Film Production students only.
  • Equipment checkout is for class-related assignments only.
  • No checkout is allowed for "equipment tests, camera tests, etc."
  • Only currently-enrolled SBCC Film Production students may handle any equipment - on or off campus!


Policies
  • Checkout begins Monday, the 3rd week of classes.
  • All equipment checkout requires approval of the Instructor, who is the only one who knows if a student has a legitimate class assignment.
  • Checkout for Thanksgiving, Spring Break, or Finals week requires advanced Department Chair approval, and will be handled on a case-by-case basis, and requires a script, shot-list, and shooting schedule to be considered. Please email Curtis Bieber at bieber@sbcc.edu.
  • Any special equipment/special checkout for College-related projects requires Department Chair approval on a case-by-case basis. Please email Curtis Bieber at bieber@sbcc.edu.
  • All classes have 48-hour checkout and one 48-hour extension.
  • All equipment needs to be returned by Friday, the last day of instruction of the semester.


Penalties
  • All damage and replacement costs are the responsibility of the student who made the reservation. Double check your equipment before you leave.
  • If equipment is used for non-class assignments, the student loses all checkout privileges for the rest of the semester.
  • Letting other students use your equipment for their projects will result in loss of checkout privileges for both of you for the rest of the semester.
  • If your Booked account goes to TIME OUT or PENALTY BOX, all subsequent reservations will be deleted and reservation privileges will be suspended until the issue is resolved.
  • Abandoning equipment anywhere, including the CAGE and classrooms, will result in loss of checkout privileges for the rest of the semester.
  • Loss-of-checkout privilege penalties incurred in the last 2 weeks of instruction will roll over to the following semester, for a maximum total of 17 weeks of no checkout privileges.
  • You must cancel your reservation if you no longer need it so that another student can reserve it.
  • Equipment returned late will incur late fees. Equipment returned late enough to adversely affect another student's checkout will result in loss of checkout privileges for the rest of the semester.
  • Late fees are as follow:
Camera  $25/unit/day
Camera Lens     $15/unit/day
Lighting Gear  $15/unit/day
C-stand/stands    $10/unit/day
Sandbag/reflector/Accessories    $1/unit/day
Tripod  $5/unit/day
Audio/Boom/Zoom  $15/unit/day
Maximum Late Fee  $30/day



Studio/Rooms Use Policy
  • Without Instructor Present
    • Main Studio requires FP170 past/present enrollment to use any equipment.
    • Audio Rooms require FP181 past/present enrollment to use any equipment.
    • Finishing Room (H231) requires FP275 or FP294 present enrollment to use.
    • Capstone equipment is for Capstone Class use only.
    • General meeting/casting use is available for all production students on space-available, first come-first serve basis in all rooms with the exception of the Finishing Room.
  • Closed-toe shoes only in the main studio (H237) - no flip flops or sandals.

Conference Room H272 and H342
  • Email Chien-ei at cyu1@pipeline.sbcc.edu to reserve