Email 101 - Teachers

STAFF Directions

1. RESET your PCS password.

  • Navigate to the PCS web site (

  • Select the Staff menu (top of the page) and choose Password Reset

  • Fill in the fields (username, old password, new password twice)

  • Your new password can be your old password, but it must have at least 8 characters

    • It is best to have a password that has uppercase and lowercase letters, and numbers.

  • When you finish resetting your password you will receive an email letting you know that the password has changed.


2. Log into your new Google account:

  • Navigate to

    • From the PCS web site there are links to Pirate Email in the Quicklinks Menu on the left and under the Staff Menu at the top of the page

  • Enter your email address

  • Staff: (where username is your PCS username)

  • Enter your freshly reset password from step one


3. Set your Zimbra email to go into your new Pinckney Pirates account

  • Navigate to Zimbra Webmail (

  • Enter your username and password

  • Select the Preferences tab in Webmail

  • In the menu on the left select the Mail preference

  • Scroll down to the Receiving Messages section (main area of the screen)

  • In the top section of this area enter your new address (

  • Check the box below the forwarding address to have all new messages forwarded and deleted. (Leave the box unchecked to keep a copy in Zimbra.)

  • Click the Save button above the menu on the left

4. Automatically let people know about your new email address

  • Click the Preferences tab

  • Select the Out of Office tab

  • Click the radio button next to Send auto-reply message

  • Add the Message - be sure to include your new email address

  • You can set a time for this message to start sending (Start), and a date to have it end (End), but that is not required - leaving the last day blank will make the message send indefinitely

  • Scroll to the top of the page and click the Save button

  • Take a moment to remember all the good times you have had with your Zimbra webmail account

  • Wipe away any tears you may have shed - if the tears continue ask students to bring in additional tissues

  • Sign out of Zimbra by clicking on your name in the upper right corner and choosing Sign Out

5. Adding a signature to your account

  • Click the Settings button (gear icon, upper right, below user account picture) and select Settings

  • Under the General tab scroll down to the Signature section

  • Edit your signature by formatting the text and adding the information that you would like it to contain

  • ** Be sure to select the round button (radio button) to the left of the signature - you can only select “No Signature” or the one you created

  • Scroll to the bottom of the page and click the Save Changes button