TO: All Principals
FROM: Cheryl Armbrust, Director of Transportation
DATE: September 12, 2013
SUBJECT: Distribution of Transportation Notices to Students
To ensure the timely and efficient communication of bus changes to parents, students and schools; such as bus driver, bus stop, bus number, route changes, the Pennridge Transportation Department will follow the following procedures:
(Messages such as:a new stop added, changes in times, changes in bus number, etc.)
- The transportation office will email notices to the school principal(s) and his/her secretary or designee. A copy of the parent notice will be included as an attachment. On the attachment will be the change and the date of implementation. The driver will distribute notices to the students. We will try to send the school information on the changes three days in advance allowing the school office to inform any necessary school personnel.
- The driver will distribute the notice on the bus for at least two full school days before the change becomes effective.
(Formal communication from the transportation department of a more significant nature such as: changing a bus stop, informing parents of possible permanent seating, etc.)
- The Director of Transportation will email a draft of the proposed letter to the principal. The letter will be sent as an attachment. The cover email will say, “Please read, edit if you wish, and return to me with the method of distribution you wish to use.” Distribution can be done by driver, school staff or both.
- The Director of Transportation will confirm receipt of finished letter, give the driver(s) a copy, and will distribute the letter as agreed. We are hoping for few changes this year. Unfortunately, changes do happen and we want to have a procedure in place for these occurrences.
Thank you for your cooperation in this procedure.