Career Opportunities in Sponsored Projects Administration

posted Jul 23, 2015, 10:24 AM by Amy Crelly   [ updated Aug 17, 2015, 5:14 PM ]

PSU's Sponsored Projects Administration unit is now accepting applications for three open positions: Grants & Agreements Analyst (position D93033), Departmental Research Administrator, SSW (position D93437) and Departmental Research Administrator, CLAS (position D94164). Qualified candidates with experience in accounting and/or research award administration are encouraged to apply through PSU's jobs website.

NSF Proposal Limits

posted Feb 20, 2015, 3:58 PM by Amy Crelly   [ updated Mar 23, 2015, 1:18 PM ]

The National Science Foundation (NSF) limits the number of proposals that can be submitted per institution for its Research Traineeship Program. Letters of Intent are due to NSF on Wednesday, March 25, 2015, and Proposals are due to NSF on Wednesday, May 6, 2015. Proposing institutions may submit three proposals.

PIs who plan to apply for this grant should send an abstract of their proposal to Caitlyn Beals (cbeals@pdx.eduby Monday, March 23. Research and Strategic Partnerships will respond shortly thereafter to confirm whether to move forward with the submission.

More information is available on the NSF's website:

Next RAPs Meeting of AY2014-2015: Thursday, January 15, 10am - Noon, SMSU 296/298

posted Dec 23, 2014, 9:10 AM by Amy Crelly

The first 2015 meeting of PSU's Research Administrative Professionals (RAPs) will be held on Thursday, 1/15, from 9 a.m. to 12 noon in SMSU 296/298. Topics for presentation and discussion will include highlights from the most recent National Council of University Research Administrators (NCURA) Regional Meeting.

Monthly RAPs meetings provide a valuable opportunity for DRAs and central SPA staff to collaborate, receive training and learn about professional development opportunities, hear announcements, ask questions of colleagues, and discuss topics that affect sponsored projects activities.

First RAPs Meeting of AY2014-2015: Thursday, September 18, 9am - Noon, SMSU 338

posted Sep 18, 2013, 1:00 PM by Caitlyn Beals   [ updated Aug 12, 2014, 8:48 AM by ]

You are invited to the first RAPs meeting of the academic year on Thursday, 9/18 from 9AM - Noon in SMSU 338 (fruit, breakfast bagels & coffee/tea will be provided).  The time period for this AY 2014-15 kickoff meeting has been extended in order to cover the range of topics on the agenda and allow some time for catching up with colleagues. 

Since the last RAPs meeting in May, SPA has been busy working on several process improvement initiatives as well as continuing implementation of the new structure and will update the group on the latest developments. The agenda also includes training sessions on a few updated processes as well as opportunities to discuss proposed process changes and clarification of existing processes listed below. 

The monthly RAPs meetings provide a valuable opportunity for DRAs and central SPA staff to collaborate on efforts to best support investigators and meet PSU obligations to our sponsors. The meetings are most valuable when all research administrators from across campus attend and actively participate in the meetings. We recognize that attending a 3-hour meeting is a significant investment during this busy time as we approach the start of the fall term. This up-front investment will yield time savings throughout the year resulting from a shared understanding of expectations and requirements associated with our shared responsibly for sponsored projects activity.  

Subsequent meetings will return to the regular 2-hour timeframe starting in October and should already be scheduled on your Google calendars.

Draft Agenda Topics:


- New Process for Tuition/Fee Remissions & Participant Support in the Student Remission Application (formerly Fee Remission Database)

- Cognos Budget Forecasting Reporting Tool

- New F&A Rates

- Data Management Plans (DMP)

- Delegated Approvals on Expenditure Transactions

-  EPAF – LDF Training & Discussion on Sponsored Projects


- Revisions to OPAS Form

- Consolidation of CAS Exception Forms

- Change in PSU requirement for Budgeting for Summer Tuition

- PIAF – When To Do New Approvals?

- Purpose, Requirements & Timing for "Internal Detailed Budgets”



- Introduction to New SPA & DRA Staff

- SAM Registration Update

- RAPs Meeting Topic Suggestion/Google Doc

- NIH Update

- Carry Forward on LDFs From Spring to Fall

- Proposal Not Funded? Send Email to

- Trailout- Reminder of When to Contact the GAT

GAT Team Emails - Update

New F&A Rate Agreement

posted Jul 2, 2013, 4:11 PM by Caitlyn Beals   [ updated Jul 2, 2013, 4:12 PM ]

PSU is pleased to announce the successful negotiation of a new Facilities & Administration (F&A) [aka indirect] Cost Rate Agreement, dated May 20, 2013, with our federal cognizant agency (US Department of Health and Human Services) with new rates for the period July 1, 2013 through June 30, 2017.  The rates negotiated for Organized Research and Public Service/Other Sponsored Activities will increase the reimbursement the University receives for administrative and other infrastructure costs necessary for the oversight and management of sponsored awards.

For more information and to see the new rate negotiation information, please visit the PSU Information for Proposals page on our website. 

GAT Proposal & Award Management Calendars

posted Jun 10, 2013, 1:37 PM by Caitlyn Beals   [ updated Dec 23, 2014, 8:48 AM by Amy Crelly ]

As announced in the RAPs meeting on Friday, June 7th, the SPA Grants and Agreements Teams have created separate proposal and award management calendars as a way to communicate important information with each other,  as well as with DRAs.

 Follow the steps listed below to access the new Grants and Agreements Team Proposal & Award Management Calendars:

  •         Open your PSU Google Calendar
  •         Under "Other Calendars" (left side of the screen), click on the text field labeled "Add a coworker's calendar"
  •          Depending on which team is assigned to your unit, type in "spawhite RSP" or "spagreen RSP"
  •          Press "Enter"

This calendar will now be included in the list of "Other Calendars" you are able to view. You can hide this calendar at any time.

Special RAPs Meeting: June 7, 10am - Noon, SMSU 338

posted Jun 3, 2013, 8:42 AM by Caitlyn Beals

You are invited to attend a special Research Administration Professionals (RAPs) meeting this Friday, June 7th, 10:00 a.m. - 12:00 p.m., in SMSU 338. The purpose of this meeting is to introduce you to the new Sponsored Projects Administration (SPA) office. During this meeting, we will cover topics such as:
  • SPA's new organizational structure and delegation of assignments
  • how to contact and communicate with various SPA staff members
  • the timeline for our transition: what will change immediately, within the first three months, and thereafter
  • how research administration responsibilities will be shared between central and departmental staff
  • changes made to our business processes
As previously announced, our new structure will be officially implemented on Monday, June 10th, so we strongly encourage you to attend this meeting. In case your are unable to attend, we will post materials presented and/or distributed during the meeting on our website as well as in the RAP's Google document collection shortly after for your reference. Additionally, our Grants and Agreements Teams will be holding follow-up meetings with each unit to further discuss the topics addressed in this special RAPs meeting.

New Issue of FUNDED: A Grants Office Publication

posted May 7, 2013, 8:06 AM by Caitlyn Beals

Highlights of the May 2013 issue of FUNDED:
- and the Legacy of the Commons
- Rural Distance Learning and Telemedicine Grants
- How to Read an RFP

CANCELLED - May 9 RAPs Meeting

posted Apr 17, 2013, 4:10 PM by Caitlyn Beals   [ updated May 8, 2013, 8:14 AM ]

The RAPs meeting for tomorrow, May 9 has been cancelled in lieu of department-specific meetings with SPA's newly formed Grants & Agreements Teams. These meetings will happen throughout the month of May. Please contact Caitlyn Beals at with any questions. 

April 11 RAPs Meeting in SMSU 238 from 10am - Noon

posted Apr 8, 2013, 2:33 PM by Caitlyn Beals

Draft Agenda:

Updates & Announcements
  • SPA Reorganization and Introductions - Jennifer Ward
  • PIAF/Proposal Development - Janet Albarado
  • Delegated Signature Authority Discussion - Sinnamon Tierney
  • Effort Reporting - Jennifer Ward & Sinnamon Tierney
    • PSU Policy
    • PAR Process

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