Pack Committee

Pack 32 Committee

 Position  Name (click to email) Phone
 Committee Chair Toby McPheeters    
 Secretary Serena 
 Treasurer Kristin 
 Advancement Chair
 Amy 
 Public Relations
 Karen 
 Outdoor Activity Chair
  
 Membership and Reregistration Chair
 Marcus 
 Friends of Scouting (FOS) Chair
  
 Quartermaster
 
 Webmaster  
 Pack Trainer
  




Pack 32 Committee Meetings


Event organizers should attend at least two committee meetings before and one meeting after their event.

Typical Agenda:
  • Action Items
  • Past Events
  • Upcoming Events
  • Finances
  • Advancement
  • Membership
  • Long Term Planning
Meetings Arc:

June Review summer program
July Plan Back to the Pack night, including how to get parent signups
Aug
Sept
Review Fall recruitment 
Review pack volunteer signups
Oct
Nov
Dec  
Jan Discuss March AOL Bridging ceremony
Feb
Mar Discuss succession 
Apr Review next year’s budget, Summer Activities
May
Finalize next year’s budget
Summer program
Ensure Popcorn Kernels are available to do Popcorn Kickoff in summer  


Committee Positions

  • Committee Chair
    • The Pack Committee Chair is responsible for:
      • Maintain a close relationship with the chartered organization representative and the chartered organization to cultivate harmonious relations and maintain communications.
      • Confer with the Cubmaster on policy matters relating to Cub Scouting and the chartered organization.
      • Supervise pack committee operation by
      • Calling and presiding at pack leaders' meetings.
      • Assigning duties to committee members.
      • Planning for pack charter review, roundup, and reregistration.
      • Approving bills before payment by the pack treasurer.
      • Conduct the annual pack program planning conference and pack leaders’ meetings.
      • Ask the committee to assist with recommendations for Cubmaster, assistant Cubmasters, and den leaders, as needed.
      • Recognize the need for more dens, and see that they are formed as needed.
      • Work with the chartered organization representative to provide adequate and safe facilities for pack meetings.
      • Cooperate with the Cubmaster on council-approved money-earning projects so the pack can earn money for materials and equipment.
      • If the Cubmaster is unable to serve, assume active direction of the pack until a successor is recruited and registered.
      • Appoint a committee member or other registered adult to be responsible for Youth Protection training.
      • Develop and maintain strong pack-troop relationships, and work closely with the unit commissioner and other pack and troop leaders in bringing about a smooth transition of Webelos Scouts into the troop.
      • Support the policies of the BSA
  • Pack Secretary
    • The Pack Secretary is responsible for:
      • Keep informed of all Cub Scouting literature, materials, records, and forms to help leaders function effectively. Help new den leaders access needed tools.
      • Acquaint den leaders with the contents of the Pack Record Book so that they will know how to supply the information that should be recorded there.
      • Maintain an inventory of pack property.
      • Handle correspondence for the pack. This may include writing letters of appreciation and requests for reservations, or ordering supplies through the local council service center.
      • Keep notes on business conducted at pack leaders’ meetings. Record only key items such as things needing follow-up or items for the history of the pack.
      • Notify leaders of pack leaders’ meetings and other activities.
      • Provide den leaders with records and forms for meetings.
  • Pack Treasurer

    • The Pack Treasurer is responsible for:
      • Help the pack committee and Cubmaster establish a sound financial program for the pack with a pack budget plan.
      • Open or maintain a bank account in the pack’s name and arrange for all transactions to be signed by any two of the following: Cubmaster, pack committee chair, secretary, or treasurer.
      • Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The pack committee chair should approve bills before payment.
      • Collect dues from den leaders at the pack leaders’ meeting, preferably in sealed den dues envelopes. Open envelopes in the presence of den leaders. Give receipts for these funds, and deposit the money in the bank account.
      • Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section of the Pack Record Book. Credit each Cub Scout with payment of dues. From time to time, compare the records with those of the den leaders to make sure they agree. Give leadership in developing a coordinated recordkeeping system in the pack.
      • On the request of den leaders, sympathetically counsel with a boy who does not pay dues, determine the reason, and encourage regular payment. If the boy is unable to pay, work out a plan with the Cubmaster and pack committee so that the boy can earn dues.
      • Periodically report on the pack’s financial condition at the monthly pack leaders’ meeting. Make regular monthly reports to the pack committee at the pack leaders’ meeting, and report to the chartered organization as often as desirable on the financial condition of the pack.
      • Provide petty cash needed by leaders. Keep a record of expenditures.
      • Guide the pack in conducting council-approved pack money-earning projects.
  • Advancement Chair
    • The Advancement Chair is responsible for:
      • Have a working knowledge of the Cub Scout advancement plan.
      • Help plan and conduct induction and advancement recognition ceremonies, coordinating as needed with the Webelos den leader or Scoutmaster.
      • Educate parents, guardians, and pack committee members in ways to stimulate Cub Scout advancement.
      • Promote the use of Cub Scout den advancement charts and other tools to recognize and record advancement in the den.
      • Collect den advancement reports at pack leaders’ meetings for use when ordering badges and insignia from the local council service center.
      • Promote Boys' Life magazine as an aid to advancement.
      • Help build or obtain advancement equipment for use in making advancement ceremonies more effective.
      • Promote the wearing and proper use of uniform and insignia.
  • Membership Chair
    • The Membership Chair is responsible for 
      • Maintain up-to-date information on membership, leadership, attendance, and advancement in the Pack Record Book or special software
      • Conducting Pack recruitment events
      • Ensuring that applications and forms are filled out and routed correctly
  • Public Relations Chair
    • The Public Relations Chair is responsible for 
      • Writing blurbs to local papers on Pack 32's good works
      • Maintaining relations with the Legion Hall
  • Quartermaster - Equipment/Storage Chair 
    • The Quartermaster - Equipment/Storage Chair is responsible for
      • Ensuring Pack 32 equipment is in good order
      • Maintaining Pack 32 inventory
      • Purchasing new equipment if needed
      • Paying rent and maintaining the storage space
      • Controlling access to the storage
  • Outdoor Activities Chair
    • The Outdoor Activities Chair is responsible for
      • Researching different outing activities that follow the Guide to Safe Scouting
      • Coordinate with the camps to reserve space for the two Family Camps held each year
      • Coordinate one Overnighter each year and reserve location
      • Report progress on the above at Committee meetings
  • Webmaster
    • Webmaster is responsible for
      • Maintaining the Pack 32 website
      • Maintaining the Pack 32 Shutterfly account
      • Receive information from Pack members and convert it to webpage content
      • Attend committee meeting and report on any updates to the website
  • Friends of Scouting Chair
    • The Friends of Scouting Chair is responsible for
      • Coordinating the Friends of Scouting donation drive in February with the Unit Commissioner and the Committee
      • Arrange for a FOS speaker to attend the Blue and Gold Banquet in February
      • Collect FOS donations and pass on to the appropriate SVMBC representative
Comments