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Updating the Site

posted Jun 12, 2010, 4:39 AM by Pack 180CT   [ updated Oct 2, 2011, 9:23 AM ]

Privacy

Read and abide by our Site Privacy Policy

What to update?

Here are the basic steps for creating / modifying site information:
  1. Review and agree to the Website Privacy Policy
  2. If you are leading an event...
    • Post information to the Event, Announcement and Calendar sections on this site
      • NOTE: Only CubMasters, Asst CubMasters, Committee Chair and WebMaster will be adding Home page Announcements and/or updating the Home Page direclty
    • Use the "Will you be Attending?" form to determine who will be attending and who can assist.
    • Let the Pack know about it by emailing the Leaders@pack180ct.org so that they can inform their Dens
  3. If you are simply adding information for others to use...
    • Post information to the How To section on this site
    • Let the Pack know about it by emailing the Leaders@pack180ct.org so that they can inform their Dens
  4. If you are adding information specific to your Den...
    • Post information under Events - Den meetings
    • Let your Den know about it by emailing your Den (e.g. DenA@Pack180CT.org) to inform them

Why do I need to update the Event, Announcment and Calendar on the site?

What if you are organizing and Pack Event (e.g. Blue and Gold Banquet or Scouting For Food, etc).
  1. Create (or Modify an existing) post under Events - Blue and Gold Banquet
    • Within this post, you can put pictures, attachments, links, etc.  It should contain all of the information for this particular event.  Once you've saved this, copy the url (from the address bar) for this new post since you will paste in a elsewhere (sorry Google Site doesn't automate this yet)
  2. Now that you have the Event posting created, you'll want to put it onto the Pack Calendar, so you would open up the calendar and add a new Event (or modify it if there is already one)
    • In the description, paste the Event url you copied from above and save the Event.  Now the Event will automatically show up in the Pack Calender on the home page
  3. Next you would want to inform the Pack and to do that you would send an email to Leaders@Pack180CT.org letting folks know that information has been added and copy the url link into the email so that they know where to find additional information
  4. If you'd like to really get the word out, you can also create a Pack Announcement and it will automatically be added to the top of the Home Page
    •  If a deadline is approaching, that is typically a good way to use the Pack Announcement
What if I just want to share some good information with the rest of the Pack or Den...
  1. Create (or Modify an existing) post under How To
    • It can be most anything which you think Pack and / or Den would find useful (e.g. Helpful hints for being a Tiger Cub Host adult)

How do I actually update Event, Announcment and Calendar items on the site?

Add an Announcement or Event or How To

  1. Navigate to the Site Admin page and enter in your Pack Leader username and password
  2. Under "Your Sites", click on the "Pack 180 CT" link
  3. In left Navbar, click on "Announcements" or "Events" or "How To"
  4. At bottom of white area, click on the area you want to Add an Announcement
  5. Click the "New Post" button
  6. Now add a Title and then click in the yellow area to add any text you may want as a summary.  If this Announcement refers to an Event you've already posted on the site, you can add a link to it by clicking on "Link" button (to the left of the "Insert" button at the top of the yellow area) and then from the "Existing Page" list, just choose the Post you want to link to.
  7. Remember to click the “Create Post” button to save.
  8. If you want to attach a file to your Post, you must first save the Post then click on the “Edit Post” link for the Post you just created. In the Attachments section, click the “Browse” button to find the file.  When you are done, click the “Save” button to the right of the “+Create new page” text.
  9. When you are all done, make sure to click "Sign out" in the upper right hand corner of the page.
  10. This is the same process for just about everything on the site except for the Calendar
Add to Calendar
 
Special Note: Before you add to the Calendar, create a separate Event posting which contains the full description of the Event (see "Events" section below).  Then when you create a Calendar item, simply add a link to the Event Post into the body of the Calendar item.  It's best to do it this way so that the Calendar item only contains the logistics information (date/time/location/summary) and the full detail of the Event is elsewhere.  This makes it easier later to just update the Event details in one place and to also re-use or refer to it from multiple places simply.
 
  1. Navigate to the Site Admin page and enter in your Pack Leader username and password
  2. Click on "Calendar"
  3. Click anywhere in the calandar to add an event and if you want to add details (Location, if it repeats, description etc), click on the "edit event details >>" link in the bubble which comes up.  If you don't want to add any other detail, then just give it a name and click the "Create Event" button.  Try to make the first word of the Event name a key / descriptive word which makes it easy to search for and see in the Calendar.
  4. If you choose to add details, at this time do not update anything in the "Options" section or the "Guests" section.  We may use these in the future, but not now.  Remember to click the "Save" button.
  5. Do not make any other changes to the settings of the Pack calendar.
  6. Once you click on "Create Event" and / or "Save", the calendar will automatically be updated on the site.
  7. If you need to delete it, just click on it and choose delete.
  8. When you are all done, make sure to click "Sign out" in the upper right hand corner of the page.
 Uploading a Newsletter 
  1. Navigate to the Site Admin page and enter in your Pack Leader username and password
  2. Under "Your Sites", click on the "Pack 180 CT" link
  3. In left Navbar, click on "Announcements" and then "Newsletters"
  4. Click the "Upload" button
  5. In the little window which comes up, click “Browse” to find the file and then put in a description if you’d like.  No need to put a date in the summary since it will automatically be added to the description.  click the “Upload”. 
  6. When you are all done, make sure to click "Sign out" in the upper right hand corner of the page.
  7. If your Newsletter has any dates associated with it, please also add them to the Pack Calendar (see above)

How do I add myself to a Pack email Distribution List?

Click here to add yourself to a Pack180CT Email Distribution List

Updating the "Will you be Attending?" form/webpage
  1. This will enable you update the “Will you be attending?” form found here
  2. Navigate to the Site Admin page and enter in your Pack Leader username and password
  3. On the page which comes up, Click on Docs link 
  4. Look for the “Will you be attending?” item in the list and click it. You should now be taken to a screen which shows you all of the information which is gathered by this form. 
  5. To modify the actual form in order to add a new event, go to the Tools menu and select Form -> Edit Form…
  6. You will now be adding an event to the Events drop down. Hover over the “Events” drop down and then click on the pencil icon to get into “Edit” mode…
  7. Now enter in the event(s) and click the Done button. 
  8. When finishing updating the form, click the Save button in the upper right…
  9. Once saved, you can close the Edit Form window (e.g. click the X in the upper right corner)
  10. When you are back in the window mentioned in Step #4 and you are done with updating the form, you should sign-out by clicking on the pack180ct@pack180ct.org drop down and choose Sign out…
  11. You can then close up any remaining browser windows. 
  12. To confirm that it has been added, bring up a separate browser window and look at the link mentioned in step #1. You should see what you added. 
  13. When you send out your email to the Leaders asking for them to determine attendees, include the link from Step #1. Also, if you create a page on the website for the event or add an item to the calendar, include that link as well with a “If you plan on attending, please RSVP by mm/dd/yyyy with this form…” intro to the link. 

Viewing who RSVP'd

  1. After the Event RSVP date (or whenever you’d like to see who has attended), you can check on who responded by following these steps…
  2. This will enable you view the “Will you be attending?” form found here
  3. Navigate to the Site Admin page and enter in your Pack Leader username and password
  4. On the page which comes up, Click on Docs link 
  5. Look for the “Will you be attending?” item in the list and click it. You should now be taken to a screen which shows you all of the information which is gathered by this form.
  6. You have a couple of options in order to see who responded. You can download the information to a spreadsheet by clicking on the File->Download As option (under the words "Google docs") or you can view online by choosing the Forms()->Show summary of responses option (under the words "Google docs").
  7. ...or you can view online...
  8. Once you are done, remember that you must sign-out. Click on the pack180ct@pack180ct.org drop down (upper right) and choose Sign out…
  9. You can then close up any remaining browser windows. 
  10. You can email an update to the leaders with any action items you feel are needed.
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