Hiring Manager's Home Page
The 2021-22 Hiring Season is Open!
Useful Links for Hiring Managers
Position, Vacancy, and Candidate Tracking and Management:
Log into Escape
Log in to Recruit and Hire, Oakland Unified's Applicant Tracking System (use your OUSD credentials - Single Sign On enabled)
View the Hiring Manager Dashboard to view all vacancies for your site, the filled positions & vacancies for 21-22
Talent Division Contacts & Assignments To identify your Talent Development Associate (TDA) or Employee Support Specialist (ESS)
Planning for Vacancies
Separations, Voluntary Transfers, & Requisitions
Planning for Selection
Personnel Committees (PCs) & Trainings
Screening & Interviewing
Completing the hiring process
We are transitioning to DocuSign and have fully revamped our New Hire website. We are making major improvements to our onboarding systems and procedures to improve the experiences of new hires and hiring managers.
Once you have selected a candidate and have completed the Begin Hire process, the following process will take place:
Communication with the New Hire
Please communicate to the candidate that they should expect to receive an email from your Employee Support Specialist (ESS) a few days after you have completed the 'Begin Hire' on the Applicant Tracking System. The email will contain a DocuSign 'Envelope' which is a bundle of tasks and forms for them to complete and sign. Encourage them to begin the Pre-Hire Tasks immediately (even before receiving the DocuSign envelope) so they can be hired without delay.
Completion of the onboarding DocuSign envelope
Your new hire will receive regular reminders to complete their tasks and forms and status notes will continue to be posted in your ESS' Hiring Tracker. Continue to communicate with the candidate to make sure they are making process with pre-hire tasks.
Upon completion of The candidate's DocuSign envelope, the Employee Support Specialist will schedule an Onboarding Meeting with them to complete the hire process.
Upon completion of all Docusign envelope tasks and background check clearance, your Employee Support Specialist (ESS) will schedule an onboarding meeting with the new hire to sign their contract. They may not report to their new job until their hire is complete and they have been issued an Authorization to Work (ATW).
After the new hire has signed the contract, they have 60 days to turn in the Medical Certification Form (physical), and 30 days from their start date to enroll in Benefits.
Here are some DocuSign Support Articles:
Five Phases of the Teacher Staffing Process Under Article 12 of the OEA/OUSD Contract
Initiate the 'Begin Hire' process
When you are ready to select someone and begin their onboarding process, please complete the 'Begin Hire' process in our Applicant Tracking System. In order to do this, your candidate will need to be in our system, have applied for your vacancy, and you will need the candidate's Position Control Number (PCN) for the Begin Hire process. The video on the right will lead you through, step by step. If you run into any trouble, please contact your Talent Development Associate.
Quick Note: In this video, you will hear the term 'UPC', which is a pre-Escape term for PCN. Otherwise, the process is the same! Thank you to Steven Moreno, Rudsdale Newcomer Teacher, for the informative video.