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Secondary Posting Directions for Five Week Progress Report--Semester 2

posted Feb 20, 2015, 2:43 PM by Julie Mosher

Please click on this LINK for the Secondary Posting Directions for Five Week Progress Report.  Middle School will be posting Academic grades only and will post Effort Scores at the Ten Week Progress Report.  

The grading window will open on Wednesday, February 25 and will close on Tuesday, March 3 at midnight.  Email notification will be sent to parents on Wednesday, March 4 that the progress report is available in the IC Portal.  

Elementary Grading, Reporting and Assessment Update 2.20.15

posted Feb 20, 2015, 11:18 AM by Julie Mosher

  Based on your feedback, the following adjustments/changes to quarter 3 and quarter 4 grading and reporting are listed below as well as an update on the Badger Exam for grades 3-5.  


  • Many educators reported that they were doing A LOT of overriding for the quarter 2 report card because the cumulative score for a standard or strand was not reflecting the most common score or “trend”.  For example, a student had 8 scores in the grade book for a standard.  The student scored three 2’s and five 3’s, but Infinite Campus was calculating that to be a 2 for the standard.  We have made adjustments to the Scoring Group and Scales at the district level in Infinite Campus for elementary to correct this issue.  This has already been applied to your grade book.  This should result in more accurate reporting and less overriding by the teacher.  

  • For the 2015-2016 school year, K-12 will be posting 2 report cards each year at the semester.  We will be working with Infinite Campus on an elementary progress report format to use for next school year.  We are looking for a good communication format while making sure it is efficient for teachers. Stay tuned for more information!  

  • Elementary will NOT be posting a quarter 3 report card.  The next full report card posting for elementary will be quarter 4 or at the end of the school year.  So how will we be communicating with families?

    • An email will be sent out to families via IC messenger on April 2nd that elementary grades are up to date. Families will go to the grades tab in the IC Portal for the latest progress for students.  Information will start to go into newsletters and we encourage you as teachers to start referring families to the IC Portal for updates on progress.

    • What if a family does not have internet access? Communicate in the family’s preferred method.  Send home a paper copy of the student summary.  Send home a note with newsletters or other communications.

    • What do I need to do as a teacher?  Have ALL scores and assignments up to date in the grade book by midnight on April 1st.  April 1 collaboration has been switched to Professional Discretion to give you some time for updates before the email goes out to families.  

    • How do I know if parents viewed the report card or went into the portal? Elementary educators have indicated that posting report cards and keeping IC updated is time consuming and we want to make sure families are using the resource.  Principals have access to the portal usage report in IC and were trained on how to run the report.  The report shows the logins by grade/classroom.  It is a quick check to show that families are accessing IC. The majority of schools are between 80 and 99% login rates. Please contact your principal if you would like to know portal access numbers by grade level.


  • Badger Exam (formerly known as Smarter Balanced) Update

    • The Statewide window for the Badger Exam is March 30-May 22.  Principals are currently working with school staff to schedule dates and computer labs for administering the Badger Exam at your school.  

    • March 4 Collaboration--Badger Exam Overview via podcast. Principal will share dates and logistics with you specific to your building.

    • March 25 Collaboration--Badger Exam Proctor Training

    • April 1 Collaboration--Professional Discretion--All grade books updated by midnight in preparation for IC Messenger Email.

    • March 5 through testing window--ITIS will work with staff on getting students ready using the Student Tutorial and Badger Exam Practice Tests.

    • Accessibility (accommodations) spreadsheet  for Badger Exam to be completed no later than March 10.  Spreadsheet for students with IEPs, 504 or ELLs. Accessibility features will be turned on for students in TOMS--Test Management System for the Badger Exam.  

    • As always, the best test prep for students is for our staff to teach!  The OASD curriculum is aligned to the Badger Exam and our students will perform well.  We will update you with further information as we know more.  Changes and updates continue to come in from DPI daily.


IC Tip:  How do I print or generate a summary report for myself or a family?

  • Go into your grade book.  Go to the Reports Tab.  Select the subject.  Select Student Summary.  Select the settings that meet your needs in the report.  See the screenshot below.  


Badger Exam Grades 3-8 Update 2.6.2015

posted Feb 5, 2015, 7:26 PM by Julie Mosher   [ updated Feb 5, 2015, 7:27 PM ]

Many staff are asking about preparing for the Badger Exam Grades 3-8,  formerly known as the Smarter Balanced Assessment.  Here is the latest information:

  • Information and training materials have been SLOWLY released by DPI.  The platform for the Badger Exam, formerly known as Smarter Balanced, has changed.  The tutorials and training for students was just released a week ago and we are working with your ITIS on rolling out the information in March.

  • We are already implementing the behind the scenes IT set up. The OASD is well situated to host the Badger Exam.

  • The alternative assessment is called DLM (Dynamic Learning Maps).  Special Ed teachers who will be administering DLM have completed training and the students and proctors are uploaded to the system.  

  • Access to the Test Management System (TOMS) for the Badger Exam was just recently granted.  Your principals (School Assessment Coordinators) and your students are already uploaded.  Proctors will be coming next.

  • Accessibility (accommodations) spreadsheet was sent out to Program Support Teachers and Principals this week.

  • Proctor training will not be released by the DPI until Feb. 27th.  As soon as we have access to the training, we will work on customizing for the OASD.  

  • Dates for elementary testing are being set.  Middle School has set their dates--April 20 through May 8.  The state-wide window is March 30-May 22.

  • We are planning to have a Badger Exam overview podcast for OASD ready for March 4 collaboration and Proctor Training for March 25 collaboration.

  • As always, the best test prep for students is for our staff to teach!  The OASD curriculum is aligned to the Badger Exam and our students will perform well.  We will update you with further information as we know more.  Changes and updates are coming in from DPI daily.


So.... we are on this as a district and I encourage all of our staff to focus on teaching and learning.  That is the reason we went into this profession.  The test will take care of itself.  Let me know if you have any other questions.  :-)  


Directions for Posting Semester Grades K-12 and IC Updates

posted Jan 18, 2015, 4:39 PM by Julie Mosher


Click here for ELEMENTARY Directions

Click here for MIDDLE SCHOOL Directions

Click here for HIGH SCHOOL Directions

Updates on Infinite Campus


On Wednesday, January 14th, a group of teachers, IST, tech coaches and admin met with Dr. Barry Brahier, Campus Product Manager for Curriculum, met with us for 1.5 hours.  He was very interested in hearing from us on how the latest version of Campus Instruction is working for our educators in Oshkosh. He recorded our conversation/feedback and heard loud and clear the following:

  • The grade book, in its current form, is taking our educators away from the important tasks of teaching and learning.  

  • Entering assignments with standards is cumbersome because of the enormous amount of clicks, spinning wheel time, and the non-totalling of GT.  The header and columns in the assignment score screen does not freeze and the teacher loses their place.

  • The parent/student portal is not user friendly.  It is cluttered and not easy to read or find the information parents are looking for.

  • Bottom line is this--we are not necessarily doing best practice or changing our practice because of the tool.  The tool should be supporting effective practices in standards based grading and reporting.  


Here are some things in IC that has been fixed:

  • Missing Assignments report is now functioning correctly.

  • IC Messenger Bugs and other issues have been fixed.  Try it now, especially if you have been avoiding the Messenger tool.  :-)

  • Student groups larger than 12 students is now functioning.  This will help PE and Music.  Click on this LINK to access directions for setting up student groups within the grade book.  This is a great tool for differentiation and the bug has been fixed!  



Here are some things in IC that are GOING WELL--Yes, we do have a few things:

  • Student course requesting is in process at the HS and MS.  West HS and South Park are completed and it went smoothly and without issue.

  • Data uploads to the different assessment interfaces--ACT Aspire, DLM, SRI, State Data systems, etc--have been working with little or NO errors.  In our legacy system, we would have at times 1000’s of errors.  Yes, 1000’s.  

  • Data is the cleanest it has ever been in our district.  We are now going to be able to use our local data to triangulate and make better decisions including teaching and learning decisions.  


Where do we go from here?


The immediate goal right now is to get through posting semester 1 report cards for K-12.  From there we are going to be continuing our work on setting up the 15-16 school year in Infinite Campus that reflects our OASD educator’s concerns and makes improvements.  For example, 4K-12 will go to two report cards each year--semester 1 and semester 2.  This drives the set up in Infinite Campus and will “clean up” a lot of the white noise in the teacher’s grade book and in the parent portal.  More to come on all this including the long range professional development plan on Standards Based Learning.  


IC Posting Grades from Elementary Grade Book January 2015

posted Jan 12, 2015, 8:54 AM by Julie Mosher   [ updated Jan 12, 2015, 10:20 AM ]

Here are action steps you need to take to make posting grades (Report Card) as smooth and stress free as possible:

  • Get all scores and assignments entered and updated into your IC Grade book by January 23.  By having everything entered and up to date, you can use record keeping time on January 23rd to go through the posting process.  

  • The grading window opens on January 20 and closes on January 29.  You can only post grades and enter comments during that 10 day window.  Step by step directions and a podcast will be released on January 19.  

  • If you are ready, you can get a jump start on comments by putting them in a google doc.  You will then be able to cut and paste the comments into IC.  

  • The report card will be sent to families via the IC parent portal.  Families that have requested a hard copy will be mailed a report card. See below for how the report card is set up in IC

  • Support for you--your IST and Tech Coach has been or will be trained in posting for the elementary report card.  There will be step by step directions as well as a podcast for you to follow.  During record keeping time on January 23, an IST or Tech Coach will be available to support you in posting grades.  Be on the look out for information specific to your building.  


Secondary Directions for Posting and Updates 12.8.14

posted Dec 8, 2014, 8:28 AM by Julie Mosher


Posting Grades and Progress Reports--Click on the links below for step by step instructions and screenshots for posting grades. The grading window is open from December 10 to midnight on December 16.  The 15 week progress report is the last formal notification prior to the semester 1 report card. 


LINK to grading dates memo for 14-15 school year.  


Parent and Student Portal is open.  Families and students can access the grade book in real time through the Grades tab and Schedule tab.  In addition, access to the posted progress reports for weeks 5 and 10 with comments is available on the Reports tab. Click on this LINK for a quick guide for parent portal viewing directions on the Infinite Campus web page.  


Click on this LINK to access directions for posting academic grades for HS and MS.

  • Go to pages 4-5 in this document for directions on posting grades for credit recovery, advanced/independent study and other special course set up.  


Posting effort grades for MS will occur again at semester time.


Click on this LINK to access directions for setting up pass/fail assignment marks and courses for some special education, credit recovery, advanced/independent study, other special student needs.  


Directions for Posting Secondary Grades and Updates 11.3.14

posted Nov 3, 2014, 6:15 AM by Julie Mosher   [ updated Nov 3, 2014, 6:16 AM ]

Posting Grades and Progress Reports--Click on the links below for step by step instructions and screenshots for posting grades. The grading window is open from November 5 to midnight on November 11.  The 10 week progress report is the equivalent to the former quarter 1 report card.  LINK to grading dates memo for 14-15 school year.  


Parent and Student Portal is open.  Families and students can access the grade book in real time through the Grades tab and Schedule tab.  In addition, access to the posted progress report with comments is available on the Reports tab. Click on this LINK for parent portal viewing directions for grades sent out on October 6.  


Click on this LINK to access directions for posting academic grades for HS and MS.

  • Go to pages 4-5 in this document for directions on posting grades for credit recovery, advanced/independent study and other special course set up.  

  • Quarter courses will post directly to semester grade.  Please see your IST for assistance and directions.


Click on this LINK to access directions for posting effort grades for MS.

  • Effort grades are posted in the portal as a 4,3,2,1 with no percentages attached.  see below.

  • Effort grades are posted at the progress report 2 (10 weeks) and end of each semester.  This is the equivalent of posting at each quarter.  


Click on this LINK to access directions for setting up pass/fail assignment marks and courses for some special education, credit recovery, advanced/independent study, other special student needs.  


Click on this LINK to access directions for setting up student groups within the grade book.  This is a great tool for differentiation.  


Click on this LINK to access the full IC Grade Book Professional Development Folder.


Infinite Campus Update for Staff 10.13.14

posted Oct 12, 2014, 5:23 PM by Julie Mosher


On Thursday afternoon, a group of OASD Coaches (IST, ITIS, Tech Coaches) and other teacher leaders, met for a grade book and parent portal "super user" training.  We got answers to some of our questions and we got answers we did not want to some of our questions.  Here are updates you need to know:  

  • IC Tips for You.  Here are a few tips for you….

    • Missing Assignments Report--Go to Campus Tools.  On the right hand side do the following:

      • Go to Grading & Standards--Go to Reports--Go To Missing Assignments

      • This report will find assignments flagged as incomplete, late, missing, and/or exempt during a specified term or date range. The report can be organized by Student, Course and Teacher, Ad Hoc Filter, or Grade Level.

    • When you go into Campus Community to find more information about a feature or task you wish to complete, be sure that you are in Instruction BETA.  Here is the link to Campus Community within Knowledge Base https://community.infinitecampus.com/kb/pages/viewpage.action?pageId=18059699

    • When you post grades (elementary and secondary), families receive a progress report or report card in a pdf format.  The traditional look report is similar template to what we used in the past.  The elementary report card set up is the same.

    • Student grades DO NOT transfer from one section to another.  If a student switches hours or sections at  the secondary level, unfortunately, grades and assignments do not transfer.  Be sure to run a detailed summary report.  It is recommended that you create a one time assignment for each category and transfer over the student’s points/percent.  Please add a comment for you and the family on the transfer date.  We do not expect you to re-enter every assignment.  See your secondary IST for assistance.

    • Secondary PT Conferences are coming this week and in November for elementary.  There are several ways you can share information with families that attend.  From Grade Book (Reports) run a student detail summary.  Use your live grade book.  Click on the student’s name to expand.  Click hide others to allow a view of that student only.  

    • If you are having grade book or Campus Instruction Issues, click on this link to report the issue--FORM LINK-- OR see your friendly IST, ITIS, Tech Coach, school secretary.  We are all happy to help!

  • Several issues we have been having in Infinite Campus are “bugs” within Campus Instruction Beta.  This includes canned comments disappearing on re-post and campus Messenger from the grade book.  The biggest issue is the Messenger feature for missing assignments and whole class messages pushed out from the classroom teacher.  This a “Bug” and IC is aware of the “Bug” and is working on it.  Continue to try and use Messenger.  If you run into a JS ON Error or other issue that keeps you from sending a message out, please complete this google form to report the problem.  FORM LINK

  • Canned Comments at the secondary in numerical order has been requested. The canned comments are the SAME comments from the Skyward system and were transferred over. After investigating further, to put the comments in numerical order we will have to add a zero to the front.  Many teachers have the comment numbers memorized or have “cheats” to help with progress reports.  We are going to leave the comments for now rather than introduce another change.  

  • Categories and Category Weights at the Secondary Level.  In August, departments were directed to have common categories and weighting for the agreed upon categories in IC.  Click on this LINK for the document. The purpose for common categories and weights is to bring consistency within departments for students when grades are calculated.  We are staying with the categories and weights listed in the document for the remainder of this year and will have conversations at the department level for the 15-16 school year in the spring.  Please contact your Department Head if you have further questions.  

  • Categories at the Elementary Level.  Categories for elementary are Summative (100%) and Formative (0%).  The formative category is a place to give teachers a “spot” to record scores or other information on a student’s progress without impacting the grade for the standard and ultimately posted to the report card.  This is the district wide set up and is consistent K-5.  

  • The Following Features Have Been Requested.  Several enhancements have been requested by elementary and secondary teachers.  The following have been submitted and we are hopeful we will see them in the near future.

    • At the elementary and secondary level, freezing the student names on the left side and the standards across the top in the score screen from the assignment detail.  Currently, the student names and standards “disappear” and it is easy to make mistakes.  Removing the “Dr” box has been requested to help with this screen as well. There is no entry by student view.

    • At the secondary level, the GT column or total points automatically calculate.  This will eliminate errors and reduce data entry per assignment.

    • Save and Close Option.  Reduce the number of clicks to save, close and back out of the assignment entry screen and the assignment detail screen.

    • Proficiency scoring default to “4” has been requested.

    • Parent Portal view of the grade book is cluttered and confusing.  IC is working on different options to make the view more “friendly” including collapsing the standards sections.  

  • The Following Items the District is Working On.  The following items the district is working on and is a set up issue on our end:

    • Determining what is a "bug" in IC versus what is a set up issue on our end.

    • Standards not in a course or not the correct standards in a course--we will get there.  This includes Grade One Social Studies, World Language, Chemistry 1, etc.

    • Setting up grade books for secondary sp ed teachers with pull out courses--teachers using common core essentials--pass/fail and proficiency scoring.

    • Setting up elementary report card template.  

    • Being able to email teachers from the schedule tab from the portal--both elementary and secondary.

    • Documents to help teachers and families understand the information in the portal.  Every district that has the standards based grade book is having the same concern about the confusing and cluttered layout of the grade book when viewing from the portal.  See above on feature requests.

Directions for Posting Secondary Grades and Updates 10.1.14

posted Sep 30, 2014, 6:57 PM by Julie Mosher   [ updated Oct 5, 2014, 4:47 PM ]

Posting Grades and Progress Reports--Click on the links below for step by step instructions and screenshots for posting grades. The grading window is open from October 1 to midnight on October 7.  LINK to grading dates memo for 14-15 school year.  


Parent and Student Portal will open on Monday, October 6.  Please access your grade book/IC supports if needed so that your  grade book is up to date before the portal opens.  A message to parents and students will go out on October 8 to indicate that progress report grades are ready in the portal.  


Click on this LINK to access directions for posting academic grades for HS and MS.

  • Go to pages 4-5 in this document for directions on posting grades for credit recovery, advanced/independent study and other special course set up.  

  • Courses using the proficiency scale have scores/grades with no percentages attached.  


Click on this LINK to access directions for posting effort grades for MS.

  • Effort grades are posted in the portal as a 4,3,2,1 with no percentages attached.  see below.


Click on this LINK to access directions for setting up pass/fail assignment marks and courses for some special education, credit recovery, advanced/independent study, other special student needs.  


Click on this LINK to access directions for setting up student groups within the grade book.  This is a great tool for differentiation.  


Click on this LINK to access the full IC Grade Book Professional Development Folder.


Here are some tips for posting and other info you need to know.  Please Read!  Information below added on 10.5.14
  • Parent and Student Portal is open as of Monday, October 6.  An email with general parent directions will go out via each school.  
  • Posting and Re-Posting-- You can post and then re-post later if you have grading updates.  If you re-post and you have entered comments, comments will NOT be saved and you will have to re-do the comments. This has been sent to IC as issue to be resolved.  Suggestion--wait to do your comments until the end if you are thinking you will re-post.
  • If you have dropped students in you grade book (students in red), this may interfere with posting.  Go to Account Settings at the bottom on the left hand side and check "Show Active Students Only".  This should resolve the issue.
Inline image 1
  • Effort Grading at the Middle School--Effort grades will be posted at the 10 Week Progress Report and Semester.  This corresponds to Quarter 1, Semester 1, Quarter 3, Semester 2.  On the parent/student portal, an in progress grade will be available until you post.  The information on LCS and scoring of LCS will be going to MS secretaries and principals to share with families.  Click on this LINK to view.  Here is the LCS Rubric.  Click on this LINK to view.  
  • Reminder--Posting window for progress reports will close at midnight on Tuesday, October 7.  

Overview of the First Week Back for Staff 2014

posted Aug 24, 2014, 3:25 PM by Julie Mosher   [ updated Aug 24, 2014, 3:27 PM ]

Welcome Back to the 2014-2015 School Year! In order to prepare for the first weeks back, we wanted to update you on the first week back, locations for those days, and access to the professional collaboration calendar. 

Overview of First Week Back in August




Monday, Aug 25

Tuesday, Aug 26

Wednesday, Aug 27

Thursday,  Aug 28

7:30 - 11:30

a.m.

Breakfast (7:00 - 7:30

Convocation

(7:45 - 8:45 a.m.)


Grade/Department level meetings

(9:00 - 11:30)


Paraprofessional Meeting (9:15 - 11:00)


Click on this LINK for the August 25th CT Grid

Infinite Campus and Standard Based Grading and Reporting overview


Click on this LINK for the August 26th IC Grid


Work Time


CPR/AED Training

7:45 start time, Health Classrooms


Infinite Campus Special Education IEP Overview (for all EBD, CD, SLD, EC, Autism, Cross-categorical, HI, and VI  teachers, Speech/Language Pathologists, and School Psychologists)


Click on this LINK for IC Special Education times and location



Overview of Strategic Compensation Work

7:30 - 9:30 North Side Schools *


10:00 - 12:00 West Side Schools *


Session at Alberta Kimball Auditorium


*The overview will take approximately 45 minutes. The extra time is to make sure questions are answered.


9:30 - 11:30 PDP Writing for Veteran Educators LINK


Work Time

12:30 -

3:30  p.m.

Administration Meetings

Educator Effectiveness Overview* (unless completed during the summer - approximate time to complete:  one hour

Click on this LINK to go to the MANDATORY overview and click on this LINK to go to a google form to document completion


PDP Writing for initial educators 2:00 - 4:00 p.m. LINK


Work time

Work Time

Work Time


Thursday Aug, 28 

OT, PT, Nurses, Audiology, Assistive Tech, and Adaptive PE staff 

Literacy Resource Teachers Overview with Deb Zarling

Evening



Elementary Open House


Please find the links to each of the Professional Development Times: 

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