Another year in the books, another year in our technology growth and maturity as an organization. This year we truly felt how much other districts were looking at what is happening here in Oshkosh, not in the sense of the technology itself, but how it was being used throughout our organization and in our classroom. I can't think of a higher compliment to the work that is being done throughout our District integrating technology for our organization, students, and community.
Summer Projects and Improvements Summary
- Learning without Limits - We will be in the final stages this summer of realizing 1:1 at our High Schools. A vision of many hard working individuals, from our Administration to our District Technology Team to our respective High School staffs, and many others throughout. We will have roughly 3,000 incoming Chromebooks that will be in the hands of every High School Student this fall.
- Wireless Access Improvements - I'll spare you the acronyms and tech talk but more simply, for all District owned devices, you will not need to sign in via Captive Portal to get onto the internet, starting this fall. We are leveraging the technology back-end that we've been building over the years and are implementing tools that manage our District owned devices in an exciting (at least for me) new way.
- Wireless Upgrades for our Middle Schools - Last year we advanced our wireless access points at our High Schools to move from a coverage layout to a capacity layout, in preparation for all the new devices to be flooding the classrooms in 2015-2016. This year our focus shifts ahead of 2016-2017 when our Middle Schools will go 1:1.
- iPad Process Redesign - As Apple continues to work towards becoming more enterprise-friendly, we need to do some major, major overalls of our device management process. We will be working towards making the iPads a much more sustainable and functional device for you and your students.
- Capability Maturity - A myriad of tweaks and adjustments to our technology related resources, tools, and processes. They will go mostly unnoticed, and that's a good thing.
Protecting your data during summer computer re-imaging
- During the summer, we undergo re-imaging computers. This consists of wiping hard drives and reloading updated software and services to ensure they working for you in the fall.
- The re-image process deletes all information previously stored on the computer. Please backup any files that you have stored locally on your computer that you will need. Click here to view a document that has suggestions of common files that may be stored local. Click here to learn how to login to Google Chrome to sync and backup your Chrome settings, bookmarks, and other data for use on any computer.
Archiving or taking Google Data with you
- Google has a solution called "Google Takeout" to archive your Google Data and take it with you if you are leaving the district or wish to secure certain files elsewhere as a backup.
- Click here to view a short video on how to use Google Takeout.
If you are leaving our District
- Please return the technology, especially your staff assigned Chromebooks, you may have in your possession back to us at Central Office, along with any other of your transitioning needs. These can be left with Lori Mortensen.
- Please transfer ownership of shared Google files to a colleague. Once your account is set to inactive or removed, all of the shared files are no longer accessible. Click here for a document on how to Transfer Ownership.
Remaining Technology Equipment
- Please power off your classroom technology (computers, projectors, etc.) but do not unplug any cables or connections; this will help ensure proper connections for the start of next school year.
- Leave plugged in, however, all of these devices (computers, printers, projectors), as we still need them connected to the network and plugged in for service and support projects.
- Leave powered on: Printers
If you have questions, remember you have a number of resources to reach out to:
- Technology Integration Coaches
- ITIS Staff
- Technology Services team members
Aaron Vanden Heuvel
ITIL v3 / ITIL CSI / ITIL SO / CWNA / CEVA
Technology Infrastructure and Services Manager
Oshkosh Area School District
Here are action steps you need to take to make posting grades (generating your end of the year report cards) as smooth and stress free as possible:
Get all scores and assignments entered and updated into your IC Gradebook. By having everything entered and up to date, you can use your time to focus on the posting process.
Yes, you can override grades/scores in IC! Please keep in mind that we made some “under the lid” grade calc adjustments which should lessen your need to override.
The grading window opens on Tuesday, June 2 and closes on Thursday, June 11 at 11:00 am. You can only post grades and enter comments during that 10 day window.
DO NOT wait until the last minute to post! The window cannot be extended beyond 11:00 am on June 11 due to printing transcripts for grade 5 to go to the middle school and sending out report cards via IC Messenger. School secretaries are done for the summer at the end of the day on June 11.
If you are ready, you can get a jump start on comments by putting them in a google doc. You will then be able to cut and paste the comments into IC. Comments will be entered by content area.
The report card will be sent to families via the IC parent portal. Families that have requested a hard copy will be mailed a report card. See below for how the report card is set up in IC.
Support for you--your IST and Tech Coach has been trained in posting for the elementary report card.
Here are things educators will NOT have to do at the end of this school year:
You do NOT have to print or put report cards into cum files. The elementary scores and report card comments are archived in IC under the “transcript” tab for students.
You do NOT have to record attendance. It is auto generated on report card and on “transcripts”.
You do NOT have to put DRA cards or other assessment data into cum folders. All have been recorded in Infinite Campus.
Posting Senior Interim Grades--Click on the link below for step by step instructions and screenshots for posting senior interim grades. The grading window is open from Monday, June 1 at 8:00 AM to midnight on Tuesday, June 2. Both North and West have sent out reminders and other important end of the year date documents. Please follow!
Parent and Student Portal is open/active and grades will be live in IC once posted and as you make updates. Calculations for graduation honors will take place starting the morning of Wednesday, June 3. The Infinite Campus SANDBOX will house the temporary class rank and cumulative GPA for determining graduation honors. Final grades and semester GPA will be posted to the portal on June 12. Unofficial transcripts, class rank and cumulative GPA will be posted to the portal the week of June 15.
Click on this LINK to access directions for posting senior interim grades for HS.
Go to pages 4-5 in this document for directions on posting semester grades for credit recovery, advanced/independent study and other special course set up.
Exam grades will not be posted at this time unless needed. Leaving the Exam grade “blank” will make it a no count. The semester grade for senior interim grading will be 100% of the standards overall grade.
You will go through the posting process again for final semester 2 grades. When you post, it will override the posted senior interim grades.
Please click on this LINK for the Secondary Posting Directions for 15 Week Progress Report. Middle School will be posting Academic grades only and will post Effort Scores at the end of the semester.
The grading window will open on Wednesday, May 6 and will close on Tuesday, May 12 at midnight. Email notification will be sent to parents on Wednesday, May 13 that the progress report is available in the IC Portal. This is the final progress report of the year. High School teachers should be following additional directions from the high school admin team on senior interim grading.
Please know that we are continuing to work with Infinite Campus on feature improvements to the IC grade book for the 2015-2016 school year. This includes an improved parent/student portal view as well as features that will make assignment entry more efficient for the teacher. Once we have firm dates and news, I will share out the information.
Please click on this LINK for the Secondary Posting Directions for the 10 Week Progress Report. Middle School will be posting academic AND effort grades for this progress report. Please click on this LINK for the directions to post effort grades.
The grading window will open on Wednesday, March 25 and will close on Tuesday, March 31 at midnight. Email notification will be sent to parents on Wednesday, April 1 that the progress report is available in the IC Portal.
Please click on this LINK for the Secondary Posting Directions for Five Week Progress Report. Middle School will be posting Academic grades only and will post Effort Scores at the Ten Week Progress Report.
The grading window will open on Wednesday, February 25 and will close on Tuesday, March 3 at midnight. Email notification will be sent to parents on Wednesday, March 4 that the progress report is available in the IC Portal.
Based on your feedback, the following adjustments/changes to quarter 3 and quarter 4 grading and reporting are listed below as well as an update on the Badger Exam for grades 3-5.
Many educators reported that they were doing A LOT of overriding for the quarter 2 report card because the cumulative score for a standard or strand was not reflecting the most common score or “trend”. For example, a student had 8 scores in the grade book for a standard. The student scored three 2’s and five 3’s, but Infinite Campus was calculating that to be a 2 for the standard. We have made adjustments to the Scoring Group and Scales at the district level in Infinite Campus for elementary to correct this issue. This has already been applied to your grade book. This should result in more accurate reporting and less overriding by the teacher.
For the 2015-2016 school year, K-12 will be posting 2 report cards each year at the semester. We will be working with Infinite Campus on an elementary progress report format to use for next school year. We are looking for a good communication format while making sure it is efficient for teachers. Stay tuned for more information!
Elementary will NOT be posting a quarter 3 report card. The next full report card posting for elementary will be quarter 4 or at the end of the school year. So how will we be communicating with families?
An email will be sent out to families via IC messenger on April 2nd that elementary grades are up to date. Families will go to the grades tab in the IC Portal for the latest progress for students. Information will start to go into newsletters and we encourage you as teachers to start referring families to the IC Portal for updates on progress.
What if a family does not have internet access? Communicate in the family’s preferred method. Send home a paper copy of the student summary. Send home a note with newsletters or other communications.
What do I need to do as a teacher? Have ALL scores and assignments up to date in the grade book by midnight on April 1st. April 1 collaboration has been switched to Professional Discretion to give you some time for updates before the email goes out to families.
How do I know if parents viewed the report card or went into the portal? Elementary educators have indicated that posting report cards and keeping IC updated is time consuming and we want to make sure families are using the resource. Principals have access to the portal usage report in IC and were trained on how to run the report. The report shows the logins by grade/classroom. It is a quick check to show that families are accessing IC. The majority of schools are between 80 and 99% login rates. Please contact your principal if you would like to know portal access numbers by grade level.
IC Tip: How do I print or generate a summary report for myself or a family?
Many staff are asking about preparing for the Badger Exam Grades 3-8, formerly known as the Smarter Balanced Assessment. Here is the latest information:
Information and training materials have been SLOWLY released by DPI. The platform for the Badger Exam, formerly known as Smarter Balanced, has changed. The tutorials and training for students was just released a week ago and we are working with your ITIS on rolling out the information in March.
We are already implementing the behind the scenes IT set up. The OASD is well situated to host the Badger Exam.
The alternative assessment is called DLM (Dynamic Learning Maps). Special Ed teachers who will be administering DLM have completed training and the students and proctors are uploaded to the system.
Access to the Test Management System (TOMS) for the Badger Exam was just recently granted. Your principals (School Assessment Coordinators) and your students are already uploaded. Proctors will be coming next.
Accessibility (accommodations) spreadsheet was sent out to Program Support Teachers and Principals this week.
Proctor training will not be released by the DPI until Feb. 27th. As soon as we have access to the training, we will work on customizing for the OASD.
Dates for elementary testing are being set. Middle School has set their dates--April 20 through May 8. The state-wide window is March 30-May 22.
We are planning to have a Badger Exam overview podcast for OASD ready for March 4 collaboration and Proctor Training for March 25 collaboration.
As always, the best test prep for students is for our staff to teach! The OASD curriculum is aligned to the Badger Exam and our students will perform well. We will update you with further information as we know more. Changes and updates are coming in from DPI daily.
So.... we are on this as a district and I encourage all of our staff to focus on teaching and learning. That is the reason we went into this profession. The test will take care of itself. Let me know if you have any other questions. :-)
Updates on Infinite Campus
On Wednesday, January 14th, a group of teachers, IST, tech coaches and admin met with Dr. Barry Brahier, Campus Product Manager for Curriculum, met with us for 1.5 hours. He was very interested in hearing from us on how the latest version of Campus Instruction is working for our educators in Oshkosh. He recorded our conversation/feedback and heard loud and clear the following:
The grade book, in its current form, is taking our educators away from the important tasks of teaching and learning.
Entering assignments with standards is cumbersome because of the enormous amount of clicks, spinning wheel time, and the non-totalling of GT. The header and columns in the assignment score screen does not freeze and the teacher loses their place.
The parent/student portal is not user friendly. It is cluttered and not easy to read or find the information parents are looking for.
Bottom line is this--we are not necessarily doing best practice or changing our practice because of the tool. The tool should be supporting effective practices in standards based grading and reporting.
Here are some things in IC that has been fixed:
Missing Assignments report is now functioning correctly.
IC Messenger Bugs and other issues have been fixed. Try it now, especially if you have been avoiding the Messenger tool. :-)
Student groups larger than 12 students is now functioning. This will help PE and Music. Click on this LINK to access directions for setting up student groups within the grade book. This is a great tool for differentiation and the bug has been fixed!
Here are some things in IC that are GOING WELL--Yes, we do have a few things:
Student course requesting is in process at the HS and MS. West HS and South Park are completed and it went smoothly and without issue.
Data uploads to the different assessment interfaces--ACT Aspire, DLM, SRI, State Data systems, etc--have been working with little or NO errors. In our legacy system, we would have at times 1000’s of errors. Yes, 1000’s.
Data is the cleanest it has ever been in our district. We are now going to be able to use our local data to triangulate and make better decisions including teaching and learning decisions.
Where do we go from here?
The immediate goal right now is to get through posting semester 1 report cards for K-12. From there we are going to be continuing our work on setting up the 15-16 school year in Infinite Campus that reflects our OASD educator’s concerns and makes improvements. For example, 4K-12 will go to two report cards each year--semester 1 and semester 2. This drives the set up in Infinite Campus and will “clean up” a lot of the white noise in the teacher’s grade book and in the parent portal. More to come on all this including the long range professional development plan on Standards Based Learning.
Here are action steps you need to take to make posting grades (Report Card) as smooth and stress free as possible:
Get all scores and assignments entered and updated into your IC Grade book by January 23. By having everything entered and up to date, you can use record keeping time on January 23rd to go through the posting process.
The grading window opens on January 20 and closes on January 29. You can only post grades and enter comments during that 10 day window. Step by step directions and a podcast will be released on January 19.
If you are ready, you can get a jump start on comments by putting them in a google doc. You will then be able to cut and paste the comments into IC.
The report card will be sent to families via the IC parent portal. Families that have requested a hard copy will be mailed a report card. See below for how the report card is set up in IC
Support for you--your IST and Tech Coach has been or will be trained in posting for the elementary report card. There will be step by step directions as well as a podcast for you to follow. During record keeping time on January 23, an IST or Tech Coach will be available to support you in posting grades. Be on the look out for information specific to your building.