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Technology Update - Summer 2018

posted Jun 6, 2018, 7:55 PM by David Gundlach

  Welcome to the Summer 2018 Technology Update.  The purpose of this update is to provide you with the latest information on changes that might impact you in the area of instructional technology.  Please take a moment to read through the information provided in this document and feel free to contact us with any questions or input you may have.  


Staff Questions and Feedback:

First off thank you to everyone who completed the feedback form found at the end of the tech update.  I really appreciated your comments and questions.  I have summarized the feedback received and several of the common questions below.

Feedback
  • Staff appreciate the table of contents and the short and to the point nature of the update
  • Staff would like to know how the changes coming will impact them and how they can prepare
  • Staff appreciated the opportunity to give feedback
Highlighted Questions 

Question: 
How will Windows 10 look different from Windows 7? Will there be a large learning curve?
?
Answer: We will be setting all Windows 10 PC's to what is called "Classic Shell".  This will make the computer look and behave very similar to the Windows 7 environment that you are already using.  Over time users will be able to transition to the modern Windows 10 look and feel so the learning curve should be long and shallow.

Question: Every year my "favorites" get wiped off my desktop, can we fix that?
Answer: Yes!  You can make sure you never lose your favorites.  All you need to do is sign into the Google Chrome “Browser”.  When you do that Google will save and synchronize your bookmarks (a.k.a. favorites) along with your Chrome Settings to your Google Account

Question: When will old Chromebooks be turned in and what will we do with them?
Answer: We are asking all users to turn in their old Chromebooks and charging cables when they get their new device on August 27th.  These devices have been sold to offset the costs of the new, more advanced devices we are providing to you.  They will be wiped, resold, or recycled.  

Question: Will paraprofessionals be getting Chromebooks too?
Answer: Unfortunately no.  Chromebooks are provided for teachers to assist them in personalizing instruction, researching and creating content, communicating with stakeholders, and evaluating and assessing students.  While paraprofessionals are a critically important part of our team, due to wage and hour laws it is inappropriate for them to work outside of the school day.  However, we have and will continue to add Chromebox devices (stand alone Chromebook like devices) to each school in common areas so paraprofessionals have appropriate access to technology. 

Question: Are we going to be trained on the new Chromebooks?
Answer: Yes!  We have some exciting and well planned training that you may have already heard about in your schools.  See the update on our Launch 2.0 planned for August below.  

Question: How are student Chromebooks holding up and will students ever get touch screen Chromebooks?
Answer: Great question!  The student Chromebooks are holding up very well and Oshkosh still has one of the lowest repair rates of any district serviced by Technology Resource Advisors (TRA).  The first round of Chromebooks provided to students in grades 9-12 are slated to be replaced in September 2019.  One of the reasons we are providing staff with touchscreen Chromebooks is to evaluate the viability and necessity of touch for student devices.  We will be asking for your feedback after you have had some time to plan instruction using your new device next year.

Summer 2018 - Preparing for Technology Changes!

There are several changes coming over the summer and we have highlighted some of them below and how you can prepare for them.  Please take a moment to read through each one and contact your friendly Technology Integration Coach for assistance or help with any questions.

Windows Desktop/Laptops (Classroom Workstations) 

All Windows desktops and laptops will be upgraded to Windows 10 this summer.  In order to avoid losing data or peripherals please be aware of the following: 
  • Sign into the Google Chrome “Browser” in order to save/sync your Google Chrome Settings and Bookmarks to your Google Account
  • All data and files in the Downloads and Desktop folders on these devices will be permanently erased with no hope of recovery.  If you wish to keep files saved in these locations, transfer them to your Google Drive.  
  • Remove any USB devices that you have connected to the windows device.  Please be sure to check USB ports on the front AND the back of the device.  If you have a "Smart" USB dongle" that goes with your Smartboard, please leave it connected.  
  • If you have one, store your wireless keyboard and mouse in a safe place. Return the wired keyboard and mouse to the Classroom workstation so that we can work on it for you.
  • Remove any CDs or DVDs from CD-ROM drives

Chromebooks

Prior to turning in your Chromebooks next August please be aware of the following:
  • Remove all USB devices being sure to check all USB ports 
  • All data and files in the Downloads folder on these devices will be permanently erased with no hope of recovery.  If you wish to keep files saved in this location, transfer them to your Google Drive.  
  • Bring your Chromebook and Charger to the Chromebook Rollout on August 27, 2018.  You will be keeping your existing case.

Classroom Technology and Phones

Prior to leaving your classrooms and offices for the summer we are asking that all users be aware of the following:
  • Leave all Classroom Technology such as document cameras out and available so the technology services team can test them to make sure they work after we upgrade your classroom workstation
  • Be sure to listen to and/or answer all voicemails on your classroom desk phone. ALL voicemails will be purged over the summer as we install a new phone system

Staff Chromebook Rollout Update - Announcing New Services!

As you know our new staff Chromebooks will be arriving on August 27, 2018.  We have a lot of exciting professional development in store for you in conjunction with Launch 2.0.  You will be provided with information on how to leverage our updated Google software using your new device as well as some exciting new apps!  Also, I am pleased to announce that we are in the final stages of purchasing a classroom management system that will address staff concerns and assist you as you work to personalize learning using our advanced technology.  Look for an email in the coming days with an exciting announcement and preview of what you can expect when you return next August!

Here is the DRAFT schedule and overview of topics for Launch 2.0:

Monday 8/27/18

7:30-8:30 am

Convocation at West- ALL Staff

8:45-9:30 am

Elementary Chromebook Roll-in/Roll-out

10:45-11:30 am

Secondary Chromebook Roll-in/Roll-out

11:30-12:30

Lunch

12:30-3:30pm

Secondary Professional Development


Tuesday 8/28/18

7:30-10:30 am

Elementary Professional Development


Professional Development Topics
  1. Digital Resources, Digital Citizenship, and Data Privacy
  2. NEW Classroom Management Technology
  3. New Stuff - Chromebook, Google Play, and using Android Apps
  4. Get ready, Get Set... - Setting up and optimizing your Google environement
  5. Google 2.0 - What's new with Google Apps and Docs?  
  6. Technology Services Update

Tell Us What You Think!

Congratulations again on reading through the entire update.  We would really love to have your feedback on a couple of quick questions below.  Either fill out the form below or CLICK HERE.

OASD Tech Update Summer 2018 Feedback form






 

CIA Update--End of the Year Grading Edition 5.29.18

posted May 28, 2018, 8:05 PM by Julie Conrad

CIA Update--End of the Year Grading Edition 5.29.18
Please read further for important end of the year information including grading and reporting.  A CIA Update--Summer Professional Development Edition is coming soon!

End of the Year Schedule:  Please see the attached End of the Year Memo on end of the year schedule and elementary specialist responsibilities.  All OASD professional staff are completing the 3.5 hours/half day of “record keeping/end of year clean up” at their discretion so that staff are not required to return on June 11.  For elementary specialists in one school, this means that your half day is at your discretion. For elementary specialists at two or more schools, a half day will be at your discretion and the other half day will be on the last day you are scheduled at that school.  


OASD Report Cards:  On Friday, June 8, a message will be sent out to all families on Infinite Campus for viewing report cards. We will not print report cards unless a family requests a printed copy, or a family does not have internet access/does not have an account on Infinite Campus. High school may delay to Monday, June 11 depending on grade posting due to final exam schedule.


Directions for Elementary Report Card Posting Semester 2


The best way to prep for report card posting is to have grade books and scoring up to date.  Beginning on Wednesday, May 30, elementary educators can work on finalizing grades and comments in Infinite Campus.  The elementary report card posting window opens on Wednesday, 5.30.18 at 8:00 am and will close on Friday, 6.8.18, at 11:00 am.  Your building may work with you to close the window sooner in order to get report card notifications out to families. Please click on this link for grading dates document--LINK.   


Several enhancements have been added to Infinite Campus to make grade posting easier. This includes the following:

  • Teachers can now post ALL strands for a content area in one step.  This drastically reduces clicks.

  • Specialists (Art, PE, and Music) can post a full grade level and ALL strands at once.  This doubly drastically reduces clicks.

  • Teachers will be able to view in progress scores and a sparkline graph from the Post Grades View.  This will make overriding grades easier.

  • Teachers will be able to post a comment per content area from the Post Grades View and on one scrolling screen.  


Please click on this LINK for step by step elementary report card posting directions and screenshots.  Your friendly building IST are trained and are ready to assist you.  


In addition, a letter for students with an IEP is linked in the posting directions.  Click on this LINK for the letter that explains grading and reporting to grade level expectations.  



Directions for High School Report Card Posting Semester 2


Please click on this LINK for step by step directions and screenshots for high school report card posting.  Directions for CANVAS users included.


PLEASE READ all directions once through to help you in the posting process.  


Secondary Report Card posting window opens on Wednesday, May 30th and closes on Friday, June 8.  Please look for communication from your HS building principal on the closing of the grading window for your building at the close of final exams.  High School Summer School commences on Monday, June 11. Posting grades as soon as possible is needed.


Directions for Middle School Report Card Posting Semester 2


Please click on this LINK for step by step directions and screenshots for middle school report card posting.  Directions for CANVAS users included.


PLEASE READ all directions once through to help you in the posting process.  


Secondary Report Card posting window opens on Wednesday, May 30th and closes on Friday, June 8.  Please look for communication from your MS building principal on the closing of the grading window for your building on June 8.  


Educator Licensing Update May 2018

Click on this LINK for the latest information on Educator Licensing.  


K-5 Science End of the Year Checklist/Directions


As promised in the last CIA Update, here are the directions for recycling and reusing our current science materials. Mystery Science was adopted by the board on Wednesday, May 23, 2018.  A BIG thank you goes out to our custodial/maintenance staff in assisting us with this process!!! More info to come once the adoption is approved.


  • Field Test Teachers do the following….

    • Keep your HMH leveled readers

    • Keep your HMH ScienceSaurus books

    • Box up HMH Student Texts (unused) and Teacher Resources. Take them to a location designated by your principal. They will be picked up at your site, as we are working with Follett to re-sell these. Please recycle any used student books.

    • Take your HMH bins of materials and any extra replenishment consumable items (these may still be in boxes) to a location designated by the principal. We are going to re-use the bins and materials and these will be picked up at your school site.

    • Recycle any “old” science textbooks, workbooks, etc.  Do not send home with children.

    • Consolidate your Einstein/Foss/OASD Designed Kit materials into as few bins as possible. Nest empty bins and take the empty bins to the location designated by your principal. We will be using the extra bins to create new material kits for Mystery Science. These will be picked up at your site.

  • Non-Field Test Teachers do the following….

    • Recycle any “old” science textbooks, workbooks, etc.  Do not send home with children.

    • Consolidate your Einstein/Foss/OASD Designed Kit materials into as few bins as possible. Nest empty bins and take the empty bins to the location designated by your principal. We will be using the extra bins to create new material kits for Mystery Science. These will be picked up at your site.


What is being picked up and from the location designated by your principal?

  • HMH Student Texts (unused) and Teacher Resources (Field Test Teachers)

  • HMH bins of materials and any extra replenishment consumable items (Field Test Teachers)

  • Empty bins

What is being recycled?

  • All “old” science textbooks, workbooks, teacher resources, binders, etc.

  • Workbooks, worksheets, transparencies, etc from inside the “old” Einstein/Foss/OASD Designed Kits

What is kept in my classroom/school?

  • Bins with the consolidated Einstein/Foss/OASD Designed Kit materials OR the materials from the “old” Einstein/Foss/OASD Designed Kits that may be in a store room or other central location

  • Big Books


Date by which to have materials in the designated location at school site:  No later than Monday, June 4.  We will then have the materials picked up as soon as possible from each site.  

Thank you to all OASD educators who worked on this to make this possible!



Middle School Adoption of Amplify Science 5.23.18 by the BOE

The board adopted Amplify Science for three years on May 23, 2018.  Click on this LINK for additional implementation information.  Thank you to everyone for signing up for training dates!  An additional thank you for putting all HMH materials together!  We were able to capture $3500 Follet for the used materials. Kits and hard copy teacher materials will be ordered on July 1 with the turn of the fiscal year.  All MS Science teachers currently have access to all content on the Amplify Science digital platform. See you on June 11 or July 10! 🔬📈🔍🌡




Technology Update - Spring 2018

posted May 2, 2018, 10:58 AM by David Gundlach

  Welcome to the Spring 2018 Technology Update.  The purpose of this update is to provide you with the latest information on changes that might impact you in the area of instructional technology.  Please take a moment to read through the information provided in this document and feel free to contact us with any questions or input you may have.  


Welcome New Tech Staff

We are thrilled to announce that our technology team is fully staffed for the first time in quite a while.  Please welcome the new faces helping to serve you in all your technology needs. 

David Anderson - Service Support Technician
David Anderson joined our technology services team as a service support technician.  David was one of our first technology interns who came through the Youth Apprenticeship program from West High School. 

Toua Vang - Service Support Technician
Toua Vang also joined our technology services team as a service support technician.  Toua worked as a IT intern for Fox Valley Technical College.  After graduating from FVTC, he worked for Lawrence University and Trident Automation.

Rachael Bauer - Student Information Systems Manager
Rachael has taken the position previously held by Cathy Rothe as our Student Information Systems Manager.  Rachael came to us from SouthPark Middle School where she worked in the main office.

Staff Questions and Feedback:

First off thank you to everyone who completed the feedback form found at the end of the tech update.  I really appreciated your comments and questions.  I have summarized the feedback received and several of the common questions below.

Feedback
  • Staff appreciate the table of contents and the short and to the point nature of the update
  • Staff have asked that we limit the use of abbreviations and jargon or explain as we go
  • Staff would like to know what changes are coming in terms of technology and criteria used for the new staff device
  • Staff appreciated the opportunity to give feedback
Highlighted Questions 

Question: Will we ever have our staff directory on the website?
Answer: Yes!  I am pleased to report that we have cleaned up our staff directory data and have put a system in place for the public to quickly search staff by first name or last name filtered by building.  The results will appear with the name, building, role, and email address.  Future improvements may include phone extensions.  CLICK HERE to check it out.

Question: There have been issues with Chromebooks and Printing in IEP's, will that be resolved?
Answer: Yes!  The problems have been fixed.  Our technology services team worked hard on getting all the issues with printing IEP's from Infinite Campus resolved.  Chromebook users who work with IEPs can now use them for all functions.

Question: When will Smartboards be replaced, and will there be options to pilot new devices?
Answer: The earliest we would proceed with classroom technology replacement would be during the 18-19 school year for one half of the district with a follow up purchase in the 20-21 school year.  School district are replacing Smartboards and projectors with large screen, high definition, interactive displays that support up to 10 points of touch from multiple vendors.

We will be piloting several new classroom setups and will be raffling off an opportunity for one elementary, middle, and high school classroom at the Summer Tech Institute 2018 held on June 14th at Tipler Middle School.  This will be a great opportunity to learn from our amazing technology integrators!

Question: What are our options to project in our classrooms wirelessly?
Answer: The district has been using Mirror360 for wireless projection.  The system was selected because it projects from any iOS, Mac, PC, and Chromebook device.  The company has made some significant improvements so if you have not tried it recently, give it another shot.  Your technology integrator would be happy to assist you.

Summer 2018 - A Season Of Technology Changes!

There are several changes coming over the summer and we have highlighted some of them below.  Please take a moment to read through each one.

New Phone System

The current Cisco phone system has been in place for 7 years and will be replaced by a newer, easier to use, ShoreTel system in the coming months.  The new system will bring several enhancements including the ability for staff to get an email when they have a voicemail waiting.  The ShoreTel system will be paired with a new emergency notification system for added security.

Password Changes Required May 9th!

As part of our ongoing data security efforts, we will be requiring all staff to change their passwords on May 9th.  This will give users a month to adjust to their new passwords before leaving for the summer.  We are encouraging users to use pass "phrases" which are often easier to remember even as they are longer than traditional passwords.  The system will lock any accounts if a user has not changed their password on May 9th OR within the previous 30 days.  Long term substitutes are not included.

Skyward Passwords Match Regular Passwords

Given we are requiring users to change passwords, we wanted to make sure that your password change works on as many systems as possible.  I am pleased to announce that as of May 9th your new password will also be your Skyward password.  Our data team has been able to link Skyward with the rest of our systems so users no longer need to have separate passwords.

FINDME Printing for all users

As part of the board approved budget reductions for 17-18, the district will be setting all users to print using the "FindMe" option.  This means that all print jobs will be sent to the Find Me printer and available when a user scans their badge at the copier and prints the job.  It is estimated that this change will save a significant amount of accidental printing that might be sent to the wrong printer or in error.    

Windows 10 Upgrade

Microsoft is ending support for Windows 7 so the district will be upgrading all Windows PC's to Windows 10 this summer.  We have tested all our main software for compatibility but please let technology services know if you anticipate any compatibility issues with software that you use.  

State Safety and Security Grants

The state recently allocated resources for school safety and security grants.  The deadline for the grants is June 8th and the district is working with local law enforcement on the specific items we intend to request.  While no final decisions have been made, you may see some additional security cameras installed over the summer if funds are requested and allocated.  As you may recall, our 2016 referendum allocated $600,000 for security cameras but we were only able to install Priority 1 cameras at most locations.  It is our hope to add in Priority 2 cameras in the future.

Staff Chromebook Update

New Staff Chromebooks are coming on August 27, 2018.  Not only will you be provided with information on how to leverage your new device but you will also get updates on new features found in GSuite and other OASD apps!  
Staff Chromebooks were provided back in November of 2014 and were slated to be replaced in Fall 2018.  

We analyzed staff feedback provided in the last tech update and combined that with input from technology integrators and media specialists who worked with staff using some of the pilot systems.  Here were the top features of importance to staff in priority order:
  1. Speed and performance
  2. Device durability and quality
  3. Battery Life
  4. Touch interface vs. standard laptop 
  5. Quality Screen, Keyboard, and Touchpad
  6. Appearance
  7. Weight
We completed our evaluation of new systems using the above criteria and have determined that the Asus Flip C302 is the best unit. The Asus is a powerful (twice as fast as your current device), touch screen Chromebook that is has a high definition screen and features all day battery life and will also run Android apps!  This unit also has the benefit of using smaller USB-C ports for a slim form factor that is future proof.  We will be purchasing USB-C adapters for each building so staff can attach their Chromebook to displays via HDMI or other older peripherals via traditional USB ports.  We will not be purchasing new cases as the existing cases provided to staff seem to be holding up very well and will continue to work for this Chromebook.  


Tell Us What You Think!

Congratulations again on reading through the entire update.  We would really love to have your feedback on a couple of quick questions below.  Either fill out the form below or CLICK HERE.

OASD Tech Update Spring 2018 Feedback form






 

CIA Update for End of April 2018 and Progress Report #3

posted Apr 22, 2018, 8:49 PM by Julie Conrad

CIA Update for End of April 2018 and Progress Report #3

Updated 4.22.18


Secondary Progress Report #3 for Semester 2

The progress report window for Secondary opens on Wednesday, April 25 and closes on Tuesday, May 1 at midnight.  Parent email notification will go out via IC Messenger on Wednesday, May 2.  Please click on this LINK for the 2017-2018 grading dates document.  


Middle School Progress Report #3--week 15--Directions LINK


High School Progress Report #3--week 15--Directions LINK


Semester 2 Report Cards--Grading Window Closes on Friday, June 8

The school year has been extended through Friday, June 8 to make up the snow day from April 16.  Record keeping for teachers will be done at the discretion of the professional. Elementary and Secondary grading window will still close on June 8.  Teachers will need to have all grading completed before checking out for the summer with your school’s office.  Watch for information and deadlines from your building for additional details.


Upcoming Weather Make Up Days

The procedure for making up the two snow/weather days in semester 2:

  • No school Monday,  April 16 will be made up on Friday, June 8.

  • Half day record keeping for teachers with be made up at each professional's discretion.  

  • June 8 will be a C day for Elementary Specialists and a B day for Middle School.  

  • Tuesday, April 17 will be an A day for Elementary and an A day for Middle School.  

  • No school Tuesday, February 20 will be made up on Friday, May 25.  

  • May 25 will be a B day for Elementary Specialists and a B day for Middle School.  

  • May 25 and June 8 has been added to the Infinite Campus Calendar for attendance purposes.  

  • Graduation dates and times are NOT impacted.

  • Summer School start dates are NOT impacted.  

Please see the calendars and the ABC/AB Memo for Specialists below for more information.  

  • Click on this LINK for the Universal ABC and AB Schedule Memo

  • Click on this LINK for the ABC elementary school calendar

  • Click on this LINK for the A/B middle school calendar


Forward Exam, ACT Aspire and DLM Assessment Updates

  • Forward Exam and DLM testing window closes on Friday, May 4.  

  • ACT Aspire testing window closes on Friday, May 11.

  • As of 4.20.18, we are approaching 75% of testing completed.  

  • Please help your proctors and SACs (your principals) complete testing with no testing violations.  Be sure you are actively proctoring, following test security protocols, and helping to complete make up testing as needed.  


K-5 Science Curriculum Adoption

This school year, 72 elementary classrooms field tested HMH Science Dimensions during fall semester and Mystery Science during spring semester.  Earlier in April, field test teachers were asked to complete a Google survey on the Strengths, Weaknesses, Opportunities and Barriers for each resource.  51 teachers completed the Google survey. The results were overwhelmingly in favor of Mystery Science. Field test teachers highlighted the following:

  • Mystery Science is easy to use for teachers.

  • Mystery Science is highly engaging and hands on/minds on for students.  The students are having fun!

  • Mystery Science links to ReadWorks.com.

  • Will need to add engineering units as Mystery Science has limited engineering.  

Here are the next steps in moving forward:

  • The recommendation of Mystery Science as the K-5 anchor resource will be taken to the Board of Education in May.  

  • Hand2Mind and EiE (Engineering is Elementary) units to supplement Mystery Science will be selected.  Many have already been tested throughout the district.

  • A meeting will be set up with vendors to start to prep for training and purchasing of materials from Mystery Science, Hand2Mind, and EiE.  This includes kits/supplies.

  • A process for collecting, recycling, or disposing of old science texts/materials will be communicated.

  • Summer training dates and formats will be communicated out once confirmed.  There will be training opportunities during the first 4 days back in August.

  • Access to science resources and training will be set up for SpEd and ELL teachers.  Planning has already started.

  • Scope and sequence of units/modules for next year will be communicated.  

  • Science standards will be updated in Infinite Campus to provide more detail.  Health standards will be placed in either science, social studies, or Life and Learn for next school year.  A communication will come out where all are located.

  • We will be asking for a 3 year adoption.  Science will be re-evaluated in the spring of 2021. Resources aligned and designed for NGSS are constantly evolving.

  • An official communication will go out to families and other stakeholders on the new curriculum after board approval.  


6-8 Science Curriculum Adoption

Middle School Science met on 4.11.18 to look at the data on the Strengths, Weaknesses, Opportunities, and Barriers for HMH Science Dimensions and Amplify Science. In the end, the group was split, actually evenly split, between the two resources that were field tested--HMH Science Dimensions and Amplify Science.  Based on the following factors, the call was made to go with Amplify Science in the OASD for grades 6-8:

  • Readability--ensuring that ALL students can access the content was key.  It was clear that Amplify outpaced HMH Science Dimensions in this area.

  • Ease of use of the online platform--Amplify outpaced HMH especially with students.  

  • Stronger scaffolding of the three dimensions for teaching and learning of the NGSS is stronger in Amplify.

​Here are the next steps moving forward:

  • A meeting will be set up with Amplify to start to prep for training and purchasing of materials.  

  • A process for collecting, recycling, or disposing of old science texts/materials will be communicated.  Tom Anfinson will be the lead.

  • Summer training dates and formats will be communicated out once confirmed.

  • Access to science resources and training will be set up for SpEd and ELL teachers.  Planning has already started.

  • Scope and sequence of units/modules for next year--we will work with Amplify to determine if we will follow Amplify or set up an OASD sequence.  We will do this sooner rather than later so that you can plan.

  • Amplify will be taken to the board for approval in May.  We will be asking for a 3 year adoption. Science will be re-evaluated in the spring of 2021. Resources aligned and designed for NGSS are constantly evolving.

  • An official communication will go out to families and other stakeholders on the new curriculum after board approval.  

What resource should be used for the remainder of the 17-18 school year?

  • Please finish your Amplify pilot units.  Once you are finished, you can do one of the following:

    • Continue with Amplify in a progression that makes sense for your classroom.  You have access to all units online.

    • Use an HMH unit that may have been planned already. You have access to all HMH units as well.  If you need a kit, contact Tom Anfinson. We can get you the materials.


And Finally….. Finish Strong!  Keep on Keeping on! We have 5 more weeks to make an impact, grow a learner, stretch a learner, and make a difference this school year.  We can do it!


CIA Update for March 2018: The Mid-Semester Progress Reporting Edition updated 3.18.18

posted Mar 18, 2018, 1:11 PM by Julie Conrad

CIA Update for March 2018:  The Mid-Semester Progress Reporting Edition updated 3.18.18

The following information is archived on the portal page under announcements.


For the 2017-2018 school year, K-12 publishes two report cards each year at the end of each semester.  For elementary, the OASD will progress report mid-semester. For secondary, the OASD progress reports at week 5, 10, and 15.  March 23rd is the end of "quarter 3" for High School Driver's Education and Student Teachers in 9 week placements. Progress reporting stretches over spring break.  Please pay close attention to dates listed below.


Secondary Progress Reporting:

The progress report window for Secondary opens on Wednesday, March 21 and closes on Tuesday, April 3 at midnight.  Parent email notification will go out via IC Messenger on Wednesday, April 4.  Please click on this LINK for the 2017-2018 grading dates document.  


Middle School Progress Report #2--week 10--Directions LINK


High School Progress Report #2--week 10--Directions LINK



Elementary Progress Reporting:

The progress report window for elementary opens on Wednesday, March 21 and closes on Tuesday, April 3 at midnight.  ALL grades/scores for elementary students should be up to date in Infinite Campus at the close of the window.  Parent email notification will go out via IC Messenger on Wednesday, April 4.  Please click on this LINK for the 2017-2018 grading dates document.


How do I prepare for elementary progress reporting?


The OASD continues to encourage students and families to go to Infinite Campus as their first stop for information.  The best way to prep for progress reporting or grade posting is to keep your IC grade book up to date! We encourage and expect our educators to update and input assignment data weekly so that students and parents can get the most up to date information. Accurate grading and record keeping as well as communication with families on student progress aligns with Danielson Domain 4 Components 4b and 4c. Click on this LINK for more information on the Danielson Framework for Teaching.  


An email will be sent out to elementary families via IC messenger on April 4th that elementary grades are up to date. The email letter is at this LINK. Families will go to the grades tab in the IC Portal for the latest progress for students.  Information will start to go into newsletters and we encourage you as teachers to refer families to the IC Portal for updates on progress.


In addition to progress reporting, we always communicate with families when a child’s classroom performance significantly changes.  This may be for the positive or if the student is struggling. Your building principal will give you more information on your learning community’s expectations.


Thank you for all you do! Happy Last Week before spring break!

🌼🌷🌸🏵🌹🐝💐


Secondary CIA Update--Semester 2 Progress Report 1 Edition

posted Feb 12, 2018, 6:20 PM by Julie Conrad

We are at week 5 of semester 2 which means it is time for progress report 1.  Please click on the links below for step by step directions for IC and Canvas users.  

Progress Report 1 Grading Window of Semester 2 opens on 2.14.18 at 8:00 am and closes on 2.20.18 at 11:59 pm.  Email Notification will be sent out to families on 2.21.18.  

Click on this LINK for Grading Dates for 2017-2018

Click on this LINK for High School Posting Directions

Click on this LINK for Middle School Posting Directions

Thank you for all you do and Happy Heart Day! 

CIA Update--End of Semester 1 Edition--January 2018

posted Jan 8, 2018, 6:12 PM by Julie Conrad   [ updated Jan 9, 2018, 6:46 PM ]

CIA Update--End of Semester 1 Edition--January 2018

Updated 1.9.18


Welcome to the CIA Update for January 2018.  Please click on the Table of Content Links below to take you directly to the section in the CIA memo document you are looking for or you can scroll.  This is a long one!


Directions for Elementary Report Card Posting

Elementary Report Card Comments

Directions for High School Report Card Posting

Directions for Middle School Report Card Posting

Secondary Declare a Gradebook for Semester 2 of the 2017-2018 School Year

AVMR, DRA, On-Demand Writing and Secondary Common Assessment Score Entry Windows

Professional Development

Procedure for Transferring Student Grades within the OASD

Grading and Reporting at the Elementary Level Memo Emailed out on 1.2.18



Directions for Elementary Report Card Posting


The elementary report card posting window opens on Tuesday, 1.16.18 and will close on Wednesday, 1.24.18.  Please click on this link for grading dates document--LINK.   


Several enhancements have been added to Infinite Campus to make grade posting easier. Woot Woot! This includes the following:

  • Teachers can now post ALL strands for ALL content areas in one step.  This drastically reduces clicks.

  • Specialists (Art, PE, and Music) can post a full grade level and ALL strands at once.  This doubly drastically reduces clicks.

  • Teachers will be able to view in progress scores and a sparkline graph from the Post Grades View.  This will make overriding grades easier.

  • Teachers will be able to post a comment per content area from the Post Grades View and on one scrolling screen.  


Please click on this LINK for step by step directions and screenshots.  Your friendly building IST were trained on Friday, 1.5.18, so that they are ready to assist you.  Please click on this LINK for a preview of the semester 1 report cards at each grade level.  


In addition, a letter for students with an IEP is linked in the posting directions.  Click on this LINK for the letter that explains grading and reporting to grade level expectations.  


Please Remember the following:  

  • Have all scores entered and up-to-date BEFORE starting the posting process. This will save you time and frustration.

  • Follow the directions.  This will save you time and frustration.

  • Gradebooks “start over” at the semester.  Going to semester report cards for elementary means that semester 1 report cards are based on scores from semester 1 only.  Semester 2 report cards are based on scores from semester 2 only.


Elementary Report Card Comments

Questions have come up around the need for comments on the report card when elementary Parent-Teacher conferences are directly after posting.  


Comments are expected on the report card.  The report card scores and comments go directly to the child's elementary transcript that travels with them inside of IC from school to school including the next level.  In addition, if a child withdraws from the OASD, the transcript is printed out and goes into the child's cum folder.  Your comments on the report card about a child are at times are more informative than a proficiency score. The comments on the report card can also be a starting point for deeper conversations and insight about a child's academic and social/emotional growth.


Directions for High School Report Card Posting


Please click on this LINK for step by step directions and screenshots for high school report card posting.  Directions for CANVAS users included.  


PLEASE READ all directions once through to help you in the posting process.  



Directions for Middle School Report Card Posting


Please click on this LINK for step by step directions and screenshots for middle school report card posting.  Directions for CANVAS users included.  


PLEASE READ all directions once through to help you in the posting process.  


Secondary Declare a Gradebook for Semester 2 of the 2017-2018 School Year


At the secondary level, educators have the option to use the CANVAS grade book or the Infinite Campus gradebook for the 17-18 school year. It is time to “Declare a Gradebook” for Semester 2.  


Teachers may use the CANVAS gradebook ONLY after completing the CANVAS Level 1 course and the CANVAS gradebook training.  Progress reports and final grades will be posted in IC.  Please see your friendly IST-Teach Integration or IST-Curriculum for more information.  CANVAS trainings are being offered on January 22.  Please see the CT Grid for details.  


In order to facilitate communication with families on how to check academic progress for their child, we are asking that secondary teachers "declare" a grade book for semester 2.  This is your opportunity to switch from IC to CANVAS or CANVAS to IC, if you choose.  Please complete the following survey by 3:00 pm on Monday, January 22 to "declare" your grade book. ALL need to complete the survey even if you are staying in the same gradebook.  


Survey LINK:  Declare Gradebook 17-18  Semester 2


The information for each school will be compiled and made available to families/parents/students.  The following letter will be communicated via newsletters, website, etc.  You are also free to use the letter in your classroom communications.


LINK to Parent Access to Student Grades and Assignments in Infinite Campus and Canvas Letter



AVMR, DRA, On-Demand Writing and Secondary Common Assessment Score Entry Windows


Assessment score entry windows in Infinite Campus CANNOT be extended or adjusted.  The assessment score set up in Infinite Campus is complex and tied to many different “data buckets”.  Please follow the dates listed below for each assessment.  




AVMR

Grade Level

AVMR Assessments: Infinite Campus Data Deadline

All data entered should be reflective of a child’s current level of understanding.

Grades K-5 Fall

January 22, 2018

Grades K-5 Spring

June 1, 2018


PALS

Mid-Year PALS – Grades K-2

  • January 15-26

    • Students Identified on Fall PALS

    • Scores due on PALS Data Site – February 2

Spring PALS – Grades K-2

  • April 23 – May 4

    • Scores due on PALS Data Site – May 11

Spring PALS – 4K

  • April 23 – May 18

    • Sites will be assigned to a specific two-week window within this timeframe

    • Scores due on PALS Data Site – May 25


On-Demand Writing

Pre-Assessment – Grades K-5:

  • See OASD Units of Study Writing Progression

  • Scores for Unit One only will be entered into Infinite Campus. Other pre-assessments, as well as the pre-assessment for Unit One,  will be used for informing instruction.

  • Unit Three

    • at the beginning of the unit (no later than February 28)

  • Unit Four

    • at the beginning of the unit (no later than April 28)

Post-Assessments – K-5

  • Unit Two

    • at the end of Unit Two (no later than February 9)

  • Unit Three

    • at the end of Unit Three (no later than April 13)

  • Unit Four

    • at the end of Unit Four (no later than June 1)



Developmental Reading Assessment 2 (DRA2)

Mid-Year DRA2 – Grades K-5

  • January 22 – February 9

    • All Kindergarten and Grade 1 students

    • Students in grades 2-5 who were not proficient in Fall

    • Scores due on Infinite Campus – February 16

Spring DRA2 – Grades K-5

  • April 30 - May 18

    • All K-5 students

    • Scores due on Infinite Campus by May 25


Secondary Common Assessments Anchored in Writing

Click on this LINK for the 2017-2018 Common Assessment Information document.  

  • Three Assessments for year long courses

    • Baseline:  Fall (Entered no later than October 31)

    • Mid-Year:  Winter (Entered no later than February 10)

    • End of Year:  Spring (Entered by May 15)

  • Two Assessments for semester long courses

**If you have mid-semester data, please see your building IST.

  • Semester 1

    • Baseline:  Fall (Entered no later than October 31)--should be given early enough in the semester to be a true baseline.

    • End of Course:  Winter (Entered no later than January 20)

  • Semester 2

    • Baseline:  Winter (Entered no later than February 14)--meant to be a baseline and should be given this early in the semester.

    • End of Year:  Spring (Entered by May 15)


Professional Development


Please click on this LINK to view the Infographic for Professional Development. The infographic was developed after a group of teachers and administrators met to create a three year plan for professional development. You will note that the graphic includes areas that have been part of OASD for the last decade as well as areas that we know we need to continually develop to make sure students College, Career, and Community Ready. In addition, the outcomes and measures are written for each quadrant.


Procedure for Transferring Student Grades within the OASD


Please click on the link below for how to transfer student grades from one teacher/section to another within OASD during the semester.  If a student starts with you a semester, no action is needed.  Gradebooks at the all levels “start over” at the start of a semester.  


LINK for Mid-Semester Transfer Student in IC - Within District and Out of District



Grading and Reporting at the Elementary Level Memo Emailed out on 1.2.18

From: Kim Brown and Julie Conrad

Questions have come forward  regarding grading and reporting at the elementary level in each of the content areas scored on the OASD report card.  


How often should grades/scores be entered into Infinite Campus?

We encourage and expect our educators to update and input assignment data weekly so that students and parents can get the most up to date information. Accurate grading and record keeping as well as communication with families on student progress aligns with Danielson Domain 4 Components 4b and 4c. Click on this LINK for more information on the Danielson Framework for Teaching.  


How do we score our students in reading? Do we score students on end-of-year expectations or on a learning progression?

As educators who understand how students develop and the need to communicate growth to parents, it is important to have a system that does this. The OASD scores and reports based on a learning progression.  A student that is currently meeting expectations for the fall, winter and spring would be scored proficient (3).  A student may be proficient in a content area in the fall and not in the spring if growth towards end of the year/spring expectations are not met.  As educators we are answering the following question for families, “Is my child on track to meet end of the year/grade level expectations?”  Parents and students alike want to know if they are on track or meeting expectations at a given point in time. This keeps the focus on growth and learning.


What if a student is scoring proficient but is reading below grade level?

In the areas of reading and writing, continue to score student work by recording how the child is doing in regards to applying the literacy standards to their current reading level. At semester grade posting for report cards, you may have to override the reading strand grade/score on the report card to communicate where the child is according to grade level expectations. For example, consider a third grade student who is consistently reading at level 18 and is expected to be reading at the upper end of the 2-3 grade band. While the student may be receiving 3’s in Infinite Campus on daily/formative work when measured on performance at level 18, the child is currently not reading at grade level. Therefore, the student would receive a score of 2 on the report card by overriding the 3.


Why does the OASD ask educators to override a reading score?

In reading, standards 1-9 for both the Literature and Informational Text, are based on standard 10 which states: Read and comprehend complex literary and informational texts independently and proficiently (at the appropriate given level for the determined grade). Click on this link for more information: http://standards.dpi.wi.gov/files/cal/pdf/las-stds.pdf  Standard 10 indicates to score a child proficient if they are reading in the band appropriate to their grade level.


How do we know if we should use a proficient score of 4, 3, 2, or 1?

When looking at students’ scores on the report card, students who are currently meeting grade level proficiency expectations, would receive a score of 3. Students who have not met grade level expectations would be scored a 2. Students who are significantly below grade level proficiency would receive a 1 while students scoring significantly above grade level would receive a 4. During parent teacher conferences, you may want to pull the standard by student report to share the strengths of the child as well as areas for growth.


Can you give guidance on the difference between a proficiency level 2 and 1?

The following are the proficiency descriptors for levels 2 and 1:

  • Level 2:  Basic--At a basic level, a student is expected to "demonstrate a general understanding but incomplete application of key concepts and skills." The student is working towards and/or approaching proficiency.  

  • Level 1: Below Basic--At a below basic level, a student “demonstrates a lack of understanding of key concepts and skills." The key words here are "incomplete understanding" and "lack of understanding." The student is performing significantly below grade level expectations and is working towards a basic level.  


How does an educator differentiate between a 3, 2, and 1 in the area of reading?

When you look across ALL reading standards and consider the variety of evidence you have accumulated regarding that student's performance, ask the following questions:

  • Does the child have a general understanding, but have difficulty applying key concepts and skills?  If yes, then choose 2--Basic.

  • Does the child truly "lack understanding" of the standards? A child who is reading below grade level is definitely having difficulty applying key concepts and skills, but can you say that child "lacks understanding" in all areas of the standards? If yes, then choose 1--Below Basic.


Thank you for all you do to for the students and families you serve!


CIA Update 12.11.17: Secondary Progress Reporting Edition

posted Dec 10, 2017, 2:48 PM by Julie Conrad

The progress report window for Secondary opens on Wednesday, December 13 and closes on Tuesday, December 19 at midnight. Parent email notification will go out via IC Messenger on Wednesday, December 20.  Please click on this LINK for the 2017-2018 grading dates document.  Please note that the end of the grading window inside of CANVAS has been extended to accommodate the January 22 make-up day. Grading dates for IC Posting are NOT impacted.

Middle School Progress Report #3--week 15--Directions LINK


High School Progress Report #3--week 15--Directions LINK


An email was sent with updated links for MS and HS on 12.10.17.  邏


Additional Helpful IC Documents and Directions:


Adding and scoring an assignment for secondary--LINK

Adding and scoring and assignment for elementary--LINK

Setting Up student groups--LINK

Campus Tools Quick Guide--LINK

IC Quick Guide for Portal--LINK

Transfer Student Grades in IC Directions--LINK

Setting Up Pass/Fail Marks or Courses--LINK


Technology Update - December 2017

posted Dec 7, 2017, 3:41 PM by David Gundlach   [ updated Dec 7, 2017, 3:47 PM ]

  Welcome to the December 2017 Technology Update.  The purpose of this update is to provide you with the latest information on changes that might impact you in the area of instructional technology.  Please take a moment to read through the information provided in this document and feel free to contact us with any questions or input you may have.  


Staff Feedback From Last Update

First off thank you to everyone who completed the feedback form found at the end of the tech update.  I really appreciated your comments and questions.  I have summarized the feedback received and a couple of common questions below.

Feedback
  • Staff appreciate the table of contents and the short and to the point nature of the update.
  • Staff would like the text to be a bit larger and easier to see (done! - just upped the size to 12 point so let me know how you like it)  
  • Staff appreciated the opportunity to give feedback
Highlighted Questions 

Question: Will we be switching to Infinite Campus LMS and what about Canvas?!
Answer: No!  We have no plans to move to Infinite Campus LMS and will be renewing our contract with Canvas.  We will continue to provide the best LMS solution for teachers (Canvas 6-12 and Google Classrom K-5) and any decision to move would come from a committee of teachers.

Question: We (teachers) are wondering if there will ever be a login option for subs, long term subs and student teachers?
Answer: Yes!  We have already setup our "daysub" accounts for daily subs and we now have a process in place to add long terms subs and student teachers just like any other staff members with a few minor exceptions.  In short, they will have OASD accounts so they can properly do their work.  This was a great suggestion from you...keep them coming!

Technology Spotlight:  GSuite Training and Teacher Resources

Need to know how to do something with technology?  We continue to get requests from staff for documentation on how to use various software especially GSuite (aka Google Apps).  In order to make this easier for everyone we have two services to provide you with timely and updated information.  

The first one is called GSuite Training and can help you with ANY question you have about a Google Application.  This system knows what you are doing in Google and will provide you with example "how to" topics depending on where you are and what application you are using. 

1. Find the GSuite Training icon in the upper right corner of whatever Google App you are running and click on it.

2. The GSuite Training system will expand to provide you with help topics based upon where you are.  Either select the appropriate help topic or search for your own and then the system will walk you through what to do with audio prompts.

The second set of resources have been created by our very own technology integrators, technology service staff, and our media specialist teams.  These google doc resources are for OASD Specific Topics (i.e. Creating and securely sharing a Google Doc) and are available in a new section of our portal website. 

1. Go to the portal page and click on Staff Resources

2. You will see three folder icons on this page.  One for Apps and Software, one for Hardware, and one for BYOD (Bring Your Own Device) resources.  Click on the folder you wish (i.e. Apps and Software).  


3. You will be taken to a Google Team Drive folder where you can find resources on many topics of interest broken down in the appropriate subtopics (i.e. GSuite)

Staff Chromebook Update

Staff Chromebooks were provided back in November of 2014 and are slated to be replaced in Fall 2018.  We are currently evaluating new systems for staff and have a group piloting the Acer R13.  The Acer R13 is a powerful, touch screen Chromebook that is high definition and features all day battery life.  This unit also has the benefit of having full size ports (USB, HDMI, etc.) just like the HP 14's currently used by staff.
Acer R13 ChromebookAcer Chromebook

Stacy Gregory won a drawing for a chance to pilot the new Acer Chromebook first!  Stacy qualified for the Chromebook drawing by reading through the entire Tech Update and participating in a feedback survey.  Congratulations Stacy!  

NEW! Google Drive File Stream Replaces Google Drive Client

Google Drive File Stream
Google has announce that the Google Drive Client is being replaced by Drive File Stream for education clients. This does NOT mean Google Drive files will be going away it just means the tool used to access the files is changing slightly. As of December 11th 2017, the Google Drive Client will no longer be supported and as of March 12, 2018 the Google Drive Client will stop syncing files.  For those that access Google Drive Files by signing into email then going to Google Drive, this will NOT be changed. See the PC World Article for more details.

What does this mean for the Oshkosh Area School District?
  1. Chromebooks are NOT affected and accessing Google Drive by signing into Gmail then going to Google Drive will remain the same. This will continue to be a preferred method of accessing Google Drive Files.
  2. Google Drive Client has been removed from the Microsoft Software Center so it can no longer be installed
  3. Drive File Stream will soon be available in the Microsoft Software Center for all Windows Workstations (Stay posted for additional communications related to this)
  4. When Drive File Stream is installed by the user via the Microsoft Software Center, the Google Drive Client will be uninstalled as part of the process
  5. Signing into the new Drive File Stream will be very similar to signing into the no longer support Google Drive Client
  6. Google Drive Client will NOT be uninstalled from any Windows Workstations via an automated process without the users knowledge
What are the benefits of Drive File Stream?
  1. Files are NOT stored on the local workstation taking up space
  2. Drive File Stream will be available to staff and students
  3. Files created in the native software application will remain in their native software application. For Example, Microsoft files will remain and open as Microsoft files. They will NOT be converted to a Google Document! This applies to "ALL" software applications such as AutoCAD and the Adobe Photoshop Suite

Application and Website Approval Process and Timeline

As we mentioned in the last tech update, the district has updated our system for application and website approval.  We appreciate all staff who were patient with us and let us know when services were blocked that should not have been.  We believe we have resolved the majority of those issues and have fully implemented our Application and Website Approval Process.  The OASD App Approval Process is managed by our media specialist team so if you would like to request a new application or have a website blocked or unblocked do the following:

1. Go to our portal page and click on the Library Media Link
2. Click on the Resources link

3. Click on the appropriate link to request an app or website be blocked or unblocked on a Chromebook or iPad

Tell Us What You Think!

Congratulations again on reading through the entire update.  We would really love to have your feedback on a couple of quick questions below.  Either fill out the form below or CLICK HERE.

OASD Tech Update Dec 2017 Feedback form






 

CIA Update for November 2017: The Mid-Semester Progress Reporting Edition updated 11.3.17

posted Nov 3, 2017, 11:47 AM by Julie Conrad   [ updated Nov 6, 2017, 12:48 PM ]

 For the 2017-2018 school year, K-12 publishes two report cards each year at the end of each semester.  For elementary, the OASD will progress report mid-semester.  For secondary, the OASD progress reports at week 5, 10, and 15.  November 6th is the end of "quarter 1" for High School Driver's Education and Student Teachers in 9 week placements.

Elementary Progress Reporting:


The progress report window for elementary opens on Thursday, November 2 and closes on Wednesday, November 8 at midnight.  ALL grades/scores for elementary students should be up to date in Infinite Campus at the close of the window.  Parent email notification will go out via IC Messenger on Thursday, November 9.  Please on this LINK for the 2017-2018 grading dates document.  


How do I prepare for elementary progress reporting?

Step 1:  DOUBLE check that you are using points (4) when entering assignments and not rubric.  Several teachers have noticed that an in progress grade is not calculating or parents/families cannot see grades on the portal.  Almost every time it has been that rubric is selected instead of points.  ALWAYS choose points and enter 4.  See the directions for Adding and scoring assignments for elementary below.  


Adding and scoring assignment for elementary--LINK


Step 2:  Enter any assignments or assessment scores into the IC gradebook.  Be sure that all scores are up to date by midnight on Wednesday, November 8 at midnight.  


The OASD continues to encourage students and families to go to Infinite Campus as their first stop for information.  The best way to prep for progress reporting or grade posting is to keep your IC grade book up to date!  We encourage and expect our educators to update and input assignment data weekly so that students and parents can get the most up to date information. Accurate grading and record keeping as well as communication with families on student progress aligns with Danielson Domain 4 Components 4b and 4c. Click on this LINK for more information on the Danielson Framework for Teaching.  


An email will be sent out to elementary families via IC messenger on November 9th that elementary grades are up to date. The email letter is at this LINK. Families will go to the grades tab in the IC Portal for the latest progress for students.  Information will start to go into newsletters and we encourage you as teachers to refer families to the IC Portal for updates on progress.


In addition to progress reporting, we always communicate with families when a child’s classroom performance significantly changes.  This may be for the positive or if the student is struggling.  Your building principal will give you more information on your learning community’s expectations.



Secondary Progress Reporting:


The progress report window for Secondary opens on Wednesday, November 8 and closes on Tuesday, November 14 at midnight.  Parent email notification will go out via IC Messenger on Wednesday, November 15.  Please click on this LINK for the 2017-2018 grading dates document.  


Middle School Progress Report #2--week 10--Directions LINK


High School Progress Report #2--week 10--Directions LINK


An email was sent with updated links for MS and HS on 11.6.17.  邏


Additional Helpful IC Documents and Directions:


Adding and scoring an assignment for secondary--LINK

Adding and scoring and assignment for elementary--LINK

Setting Up student groups--LINK

Campus Tools Quick Guide--LINK

IC Quick Guide for Portal--LINK

Transfer Student Grades in IC Directions--LINK

Setting Up Pass/Fail Marks or Courses--LINK


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