VI. FINANCIAL AND PARENTAL OBLIGATIONS

Tuition rates are determined during the school’s budget planning annually and are published at the time spring registration materials are available. The tuition schedule for 2016-17 is as follows:

CATEGORY I
Child (ren)Yearly Tuition10 Monthly Payments (Aug-May)
1 Child$5,215.00$521.50
2 Children$9,120.00$912.00
3 Children$12,665.00$1,266.50
4 Children$16,055.00$1,605.50
CATEGORY II
Child (ren)Yearly Tuition10 Monthly Payments (Aug-May)
1 Child$5,930.00$593.00
2 Children$10,377.00$1,037.70
3 Children$14,440.00$1,444.00
4 Children$18,255.00$1,825.50
CATEGORY III
Child (ren)Yearly Tuition10 Monthly Payments (Aug-May)
Per Child$6,600.00$660.00
  

The first month’s tuition is due in August 1, 2017. Tuition payments are to be made directly to the school, either online or in the office.  Tuition payments are non-refundable.

  • Tuition is due the first of each month. If a payment is not received by the 15th, it is considered delinquent and a $35.00 late fee will be charged. All tuition for the 2017-18 school year needs to be paid in full by May 15, 2018.
  • A family may be changed from a tuition category if status checks during the school year show less participation than expected, e.g volunteer hours, participation in Parents’ Club activities and fundraisers.
  • If tuition payments cannot be made as agreed, the parent(s) must contact the parish administrator, principal and/or pastor as soon as possible.
  • OLF Parish records will be reviewed regularly to verify the status of families claiming the Category I rate.


Tuition Categories

Our Lady of Fatima Catholic School endeavors to serve Catholic families who as primary educators seek to actively raise their child with a Catholic education and to model the practice of their faith. The school envisions that families will express their commitment to the parish and school community through the sharing of time, talent, and treasure.

Category I: Catholic, registered at Our Lady of Fatima Parish
  • Exhibits a full and active participation in the parish and school
  • Attends Sunday Mass regularly and uses the Sunday envelopes at least three times a month
  • Participates in parish ministries when possible, e.g. Sunday preschool, religious education, RCIA, Mens’ Club, choir, Eucharist Minister, Community Sunday, etc.
  • Attends parish sponsored faith educational opportunities, e.g. sacramental formation, workshops, seminars, Bible study, Arise, etc.
  • As primary educator supports child(ren) in learning and achievement of the Schoolwide Learning Expectations (SLEs) e.g. homework, reading aloud, providing time and place to work, modeling Christian values and faith life
  • Volunteers at least 25 hours of approved service to the school / parish annually, e.g. chaperones, hot lunch, room parents, committee chair/member, etc.
  • Actively supports Parents’ Club fundraising and community building activities
  • Communicates with administration and faculty as needed
  • Handles monetary obligations to the school responsibly with timely payments
Category II: Catholic, registered at another Catholic parish
  • Registered in a Catholic Parish other than Our Lady of Fatima
  • Attends Sunday Mass regularly
  • As primary educator supports their child(ren) in learning and achievement of the Schoolwide Learning Expectations (SLEs), e.g homework, reading aloud, providing time and place to work, modeling Christian values and faith life
  • Volunteers at least 25 hours of approved service to the school annually, e.g. chaperones, hot lunch volunteers, room parents, committee chair/member, etc.
  • Actively supports Parents’ Club fundraising and community building activities
  • Communicates with administration and faculty as needed
  • Handles monetary obligations to the school responsibly with timely payments
Category III: Non-Catholic, or non-registered, non-participating Catholic

A family may choose this category if it fits their circumstances. Placement in this category may also be made by Pastor, Parish Administrator, and/or Principal jointly after interview and/or status checks.
  • Is not registered/participating at OLF Parish or any other Catholic parish
  • Actively supports all Parents’ Club fundraising and community building activities
  • Volunteers at least 25 hours of approved service to the school annually e.g. chaperones, hot lunch volunteers, room parents, committee chair/member, etc.
  • Handles monetary obligations to the school responsibly with timely payments
  • As primary educator supports child(ren) in learning and achievement of the Schoolwide Learning Expectations (SLEs)
  • Communicates with administration and faculty as needed.

Tuition Assistance

A limited tuition assistance program is available. Applications are accepted each April and are available in the school office. Criteria considered will include the number of children at Our Lady of Fatima Catholic School, present income, degree of need, employment status, previous tuition payment history, involvement in school/parish activities, as well as other information for consideration provided by the applicant family.

Tuition assistance is for the current year only and must be reapplied for annually. Recipients are notified in June. Tuition assistance is for tuition only. Registration fees and all other fees must be paid by the applicant family.  A family with outstanding debts to the school may not be considered for tuition assistance until their accounts have been paid in full.



Registration Fee

A non-refundable registration fee of $300.00 per student is required each year. At the time of re-registration, each family is to pay at least 50% of the total registration fee due. The balance is due the last day of school. The fee covers standardized testing programs, student accident insurance, and diocesan assessment per student.



Processing Fee

A non-refundable processing fee of $25.00 per student is required for new applicants and payable at the time of application.



Delinquent Tuition/Fees Collection

Tuition payments are due on the first of each month (August through May) and DELINQUENT after the 15th. A late fee of $35.00 is applied to any account not paid by the 15th.

All school accounts are to remain current. School accounts include: tuition, fees, SCRIP, hot lunch, library, sports fees, Parents’ Club fundraising minimums, etc. Accounts with continued delinquency in payment may be referred for collection.

Delinquent accounts (those not paid within 5 days of the 15th of the month may have the following consequences:
  • Attendance of the student(s) of families with delinquencies may be suspended immediately until all prior tuition, fees, and/or late fees are paid.
  • Students will not be able to participate in field trips, sports programs, etc. until parents have brought accounts to a current status.
  • Re-registration privileges may be delayed until accounts are current.
  • The school may withhold reports cards for the students of delinquent families at the end of each quarter and/or at the end of the school year until full payment has been received.
  • Eighth grade students may be denied participation in graduation/ graduation activities.

If a payment is going to be late, the parent(s) must follow the procedure below to avoid the actions above:
  • Make an appointment with the principal before a payment becomes delinquent.
  • Only the principal can give permission for alternative payment plans.
  • Come to the appointment with a written plan explaining how payment will be made including method, date, and amount. If agreed to, principal and parent will sign the plan.
  • Follow through with the plan.


SCRIP Obligations for 2017-18
  • SCRIP is a gift card used as cash.
  • SCRIP is not a requirement. SCRIP is an optional participation program. Families may participate as little or as much as they decide or may decide not to participate at all.
  • Families who do participate have the opportunity to earn 50% of the profit earned on their “approved” purchases to apply toward tuition for this school year.
  • “Approved” purchases are limited to offerings on the ShopWithScrip website ONLY.
  • These are no longer part of our SCRIP program: E-SCRIP (O’Brien’s, etc), Raleys’ Quality of Life card, Save Mart’s S.H.A.R.E.S. card
    • Although families may still use them for the benefit of the school, those purchases are not “approved” for our SCRIP program and will not count toward tuition credits.
  • However, families may purchase Save Mart SCRIP through ShopWithScrip and those purchases will count toward tuition credits for 2015-2016.
  • Ordering will be done online through ShopWithScrip.
  • All SCRIP orders must be prepaid in one of two ways:
    • Bring a check, money order, or cash to the school office before 9:00 a.m. on Monday mornings OR
    • Arrange for PrestoPay online.
  • At 9:00 AM on Monday mornings the school will place the weekly order only for those orders that have been prepaid.
  • To qualify for 2017-18 tuition credits, all “approved” SCRIP purchases must be completed from May 1, 2017 through April 30, 2018.
  • If a check should be returned by the bank, a returned check fee of $25.00 is immediately assessed, plus the amount of the SCRIP order would need to be paid in cash. All further SCRIP purchases would need to be pre-paid through PrestoPay or cash.


Service Obligations

Each school family in all 3 tuition categories are obligated to contribute at least 25 hours of volunteer service each school year. Single-parent families are required to complete 12.5 hours.  At least 60% (15 of the 25 hours) must be given to Parents’ Club fundraising and community building activities. The remainder of the 25 hours can be given to Parents’ Club events or to any other parish or school activity.

Parent service approval and verification will be done through our school website. The school office tracks each family’s service hours and a status report is issued quarterly.

Families who do not fulfill their 25 hours of service commitment will be charged $25 per hour at the end of the year.  Families who do not fulfill their 25 hours of service commitment also jeopardize continued attendance of their children in the school.



Parents’ Club Obligations

All parent(s)/guardian(s) of students of OLFCS are members of the Parents’ Club. In an effort to keep tuition affordable for all school families and to build a sense of partnership, all Parents’ Club members are required to assist with fund development and community building activities. All school families must support each Parents’ Club fundraiser by fulfilling at least the minimums as indicated by the Parents’ Club Board. In addition, parents are also needed to chair and to work on fundraising and community building events.

As part of the Parents' Club, kindly note:
  1. Each family is required to complete Service Hours, a total of 25 hours for the academic school year. Single-parent families are required to complete 12.5 hours. Hours must be completed and logged in Beehively by May 10. Families are charged $25 per hour for any non-worked/non-submitted mandatory hours.
  2. All families need to volunteer a minimum of 60% (15 of the 25 hours) directly to Parents’ Club fundraising events such as: Fall Festival, Fatima Fest, Charleston wrap, Poinsettias, Easter Lilies, or Jog-a-thon.
  3. All families are expected to participate at least at the minimum level for any other fundraiser deemed necessary by the Parents’ Club Board to fulfill its annual financial obligation to the school’s budget.
  4. For FEST, each family is obligated to donate $100 or an item/service equal in value to $100 for the auction. Families who fail to do so will receive a bill for $125.

Fundraisers can fulfill all 25 hours. You will receive one hour of service for every hour you fulfill.
Jog-a-thon
Fatima FEST
FEST Class project 
Poinsettia/Easter Lily Committee 
Fall Festival 
Room Parent

Other Opportunities, including School Opportunities
Hot Lunch Program
Classroom help
Chaperone a field trip
Volunteer in Library
Prepare materials for the Classroom
Serve on the School Advisory Committee

Standing Committees
BoxTops Labels chairperson
Parents Club Board Member

The activities below can only count for no more than 2 hours per category AND a total of 10 hours combined:
PARENTS’ CLUB Social Events
Advent Social 
Spring Concert Social 

PARISH ACTIVITIES
Crab Feed
Men’s Club Pancake Breakfast
Coach OLF Youth baseball/ Girls softball
Scouting Program

*Other service opportunities must be pre-arranged and approved by the Principal