Required Notifications

Federal code, state code, and Virginia School Boards Association policy set certain requirements for school divisions regarding annual notifications, public hearings, and postings. Nelson County Public Schools is in the process of addressing each of the requirements below for the 2014-15 school year.

Parents or guardians who would prefer to receive a printed copy of any of the "Required Notifications" below may contact the school division's central office at 434-260-7646, or visit 84 Courthouse Square in Lovingston, Virginia.

Required Notifications

Acceptable Computer System Use Agreement
Each student and his or her parent (as well as each employee) must sign the division's acceptable computer use agreement before using the division's computer system.Our School Board Policy, Acceptable Use of Technology, which includes the responsible use administrative procedures and acceptance agreements for grades K-12.
Annual Measurable Objectives (AMOs)
The division must include information on its report card regarding the performance of various subgroups against Annual Measurable Objectives (AMOs). View the division's report card by visiting the Virginia Department of Education website.
Each division must notify parents, employees and other building occupants about asbestos inspections, response actions, and post-response action activities. View the division's 2014-15 Asbestos Notification.
Availability of School Division Policies and Regulations
Each division must make an annual announcement advising the public that current copies of all division policies and regulations are available on the division's website. The announcement also should state that printed copies of school division policies and regulations are available to citizens who do not have online access. Copies of the division's policies are available online through our School Board Policy website or at the county libraries, school division offices, and each of our county schools.
Code of Student Conduct, Compulsory Attendance Law, Parental Responsibility and Involvement
Each division must supply parents of each enrolled student a notice of the requirements regarding parental responsibility and involvement, a copy of the division's standards of student conduct, and a copy of the compulsory school attendance law and the enforcement procedures and policies adopted by the school board. View the Code of Conduct and Student Handbook, which is provided to parents at the start of each school year.
Cost per Pupil
The superintendent must prepare and distribute notification of the estimated average per pupil cost for public education in the division for the upcoming school year. The notice also must include actual per pupil state and local education expenditures for the previous school year. View Per Pupil Expenditures for Nelson County Public Schools.
Parents must be notified regarding the academic and career guidance and personal/social counseling programs that are available to their children, including procedures by which parents may limit their child's participation in such programs. View our counseling curriculum online, or view our counseling program brochures by grade level: ElementaryMiddle, and High.
Credits Required for Graduation
Each division must notify the parents of rising juniors and seniors of the number of credits and subject area requirements necessary and remaining for accreditation and graduation. The counseling office at Nelson County high school addresses this requirement on an individual student basis.
Dual Enrollment, Advanced Placement Classes, and Special Programs
Students and their parents must be notified of the availability of dual enrollment, advanced placement classes, the International Baccalaureate program, and Academic Year Governor's School Programs. The division publishes this information annually in Program of Studies.
Eating Disorders Awareness Information
Every school board must annually provide information to parents of pupils in grades 5-12 regarding eating disorders. View the information sheet for parents.
Emergency Procedures
Each school's written procedures to follow in emergencies must be outlined in the student handbook and discussed with staff and students in the first week of each school year. Student handbooks are distributed by individual schools, and emergency procedures are discussed with students and parents during student orientation and Back-to-School events. 
The school division's policy regarding student fees and the fee schedule must be provided to parents annually. View School Board Policy JN, Student Fees, Fines, and Charges. View the high school, middle school, and elementary reports.
FERPA (Family Educational Rights and Privacy Act)
Divisions must provide parents and adult students annual notice of their rights to inspect and review education records, amend education records, consent to disclosure of personally identifiable information in education records, and file a complaint with the U.S. Department of Education. View the Notification of Rights for Elementary and Secondary Schools. View School Board Policy JO, Student Records.
Graduation Requirements
Every school must provide to students in all grade levels a notice of all requirements for Board of Education-approved Diplomas. The division publishes this information annually in the Program of Studies.
Homeless Students
Each division must give public notice of the educational rights of homeless children and youths. View the Educational Rights of Homeless Youth poster published by the National Center for Homeless Students.
Internet Privacy
Every school division that has an Internet website must make its Internet privacy statement conspicuously available on its website. The division's Privacy Statement can be accessed from the menu at the bottom of every page of the division website.
Learning Objectives
Every school must provide to parents the learning objectives to be achieved at their child's grade level. In high school, this requirement is met by providing students with a syllabus for each of their courses. 
Limited English Proficient (LEP) Students
Divisions receiving federal funds to provide LEP programs must inform the parents of LEP students of the reasons for the identification of their child as limited English proficient, as well as the details of the division's language instruction program. View School Board Policy IGBF, English as a Second or Other Language (ESOL). 
National Assessment of Educational Progress (NAEP)
In accordance with federal code, Nelson County Public Schools will inform parents of children selected to participate in any NAEP assessment that their child may be excused from participation for any reason, is not required to finish any authorized assessment, and is not required to answer any test question. Further, parents will be informed of their right of access to assessment data.
Divisions must notify students, parents and others that they do not discriminate on the basis of race, color, national origin, sex, disability and age. The division's Non-Discrimination Policy can be accessed from the menu at the bottom of every page of the division website.
Parental Involvement Policy
Divisions and schools that receive Title I funds must distribute their parental involvement policy to parents of students in Title I programs. View School Board Policy IGBC, Title I Program.
PPRA (Protection of Pupil Rights Amendment)
The PPRA requires divisions to provide notice of their policy controlling the administration of surveys on certain sensitive topics, including political or religious beliefs and behavior involving sex or illegal conduct. View School Board Policy KFB, Administration of Surveys and Questionnaires.
Promotion, Retention and Remediation Policies
Every school must provide to parents a copy of the division's promotion, retention and remediation policies. View School Board Policy IKEB, Promotion/Retention/Acceleration. View School Board Policy IGBE, Remedial Instruction Program.
Prosecution of Juveniles as Adults
School boards must provide information developed by the office of the Virginia Attorney General to students regarding laws governing the prosecution of juveniles as adults for the commission of certain crimes. View School Board Policy JFCL, Notification Regarding Prosecution of Juveniles as Adults.
Release of Student Records to Armed Forces Recruiters and Educational Institutions
Divisions must notify parents that they will release the names, addresses and telephone numbers of secondary students to all recruiters or institutions of higher education upon request, unless parents specifically request that this information not be released. View School Board Policy JO, Student Records.
Report Cards
Divisions that receive Title I funds to prepare and distribute to parents a district report card showing specified information. The Virginia Department of Education now posts this information on its website.Report Cards for Schools, Divisions and the Commonwealth provide information about student achievement, accountability ratings, attendance, program completion, school safety, teacher quality, and other topics. Reports may be viewed and downloaded as PDF files or Microsoft Excel files.
​School Bus Rider Safety Rules
A copy of bus rider safety rules shall be sent to parents at the beginning of the school year. The school division includes a Parent's Guide to School Bus Safety within the First Day Packet received by all students at the beginning of each school year.
School Lunch Program
Each division that participates in the Free and Reduced Price Meals program must notify parents about the program. Information about the division's Free and Reduced Price Meals Program is provided to parents at the beginning of each school year within First Day Packets.​
Schools Identified for Improvement, Corrective Action, or Restructuring
A school division must promptly provide certain information to the parents of each student enrolled in an elementary or secondary school identified for school improvement, corrective action, or restructuring. Nelson County Public Schools will handle such notifications on an individual school basis, when applicable.
Each year, the state requires that school divisions notify all parents of students in grades 5-10 about a physical condition known as scoliosis. This condition affects about two or three percent of all adolescents and causes a curvature in the spine. The division's Scoliosis Information for Parents was developed in consultation with the University of Virginia Department of Pediatric Orthopedics.
Sex Offender Registry
Every school must notify parents of the board's policy regarding sex offenders. View School Board Policy KN, Sex Offender Registry Notification. The Sex Offender and Crimes Against Minors Registry can be accessed online through the Virginia State Police website.
Special Education
Each division must conduct a public awareness campaign (also known as a child find program) to inform the community about special education programs and services. View School Board Policy IGBA, Programs for Students with Disabilities.
Standards of Learning (SOLs)
Every school must provide to parents the Standards of Learning applicable to their child's grade or course requirements and the approximate date and potential impact of the child's next SOL testing. State expectations for student learning and achievement can be accessed through the Virginia Department of Education website for the following subject areas: EnglishMathematicsScienceHistory & Social ScienceFamily LifeEconomics & Personal FinanceFine ArtsForeign LanguageComputer TechnologyHealthPhysical Education, and Driver Education. Test administration varies by school. Parents, please check with your child's school for specific testing dates and times.
Student Achievement
Schools that receive Title I funds must provide each parent information on the achievement level of their child on each of the state academic assessments. Nelson County Public Schools will handle such notifications on an individual student basis.
Teacher Qualifications
Divisions that receive Title I funds must notify the parents of each student attending any school receiving Title I funds ​that the parents may request information regarding the professional qualifications of their child's classroom teachers. Further, schools receiving Title I funds must give timely notice to parents if their child has been assigned or has been taught for four or more consecutive weeks by a teacher who is not highly qualified, as defined by federal law. Nelson County Public Schools will handle all such notifications on an individual student basis, when applicable. Information regarding the professional qualifications of the division's teachers may be obtained through the Nelson County School Board Office.
Voluntary Retirement Savings Programs (403(b) Plans)
Divisions that have 403(b) retirement plans must notify employees about the plan. To learn more about retirement benefits for Nelson County employees, please contact School Board Office at 434-260-7646. 
Youth Health Risk Behavior Survey
The school board must notify parents of each student enrolled in a middle or high school selected for participation in the survey of student health risk behaviors that their child may be randomly selected to participate in the survey unless the parent denies consent for the student's participation in writing prior to administration of the survey. 

Required Public Hearings

Before the School Board approves its budget for submission to the appropriating body, the board is required to hold at least one public hearing to hear the views of the citizens. Public notice of the hearing will be given at least 10 days in advance in the Nelson Times newspaper.

Required Postings

Alternatives to Animal Dissection
School boards must provide notice that they provide alternatives to animal dissection. Nelson County Public Schools provides such notice in relevant science course syllabi. Additionally, teachers bring attention to alternatives at relevant times during the school year.
Bill of Rights
In accordance with Virginia School Boards Association Policy IEC, the Bill of Rights of the Constitution of the United States must be posted in a conspicuous place in each school.
Child Abuse Reporting
A notice must be posted in each school regarding suspicion of child abuse or neglect and subsequent reporting. View the Virginia Department of Social Services' publication, Recognizing Child Abuse and Neglect: A Guide for School Employees. View School Board Policy JHG, Child Abuse and Neglect Reporting.
Comprehensive Plan
Each school board must present a report to the public by November 1 of each odd-numbered year on the extent to which the objectives of the division's comprehensive plan have been met during the previous two school years. 
Fair Labor Standards Act
All employers covered by the Fair Labor Standards Act, including school divisions, must post Employee Rights Under the Fair Labor Standards Act.
Family and Medical Leave Act (FMLA)
Each employer of 50 or more employees shall post on the premises of the workplace a notice regarding Employee Rights and Responsibilities Under the Family and Medical Leave Act.​
Minimum Wage
Each employer must post, in conspicuous places on the premises of the workplace, a notice prepared or approved by the Secretary of Labor regarding the federal minimum wage law. View the Fair Labor Standards Act (FLSA) Minimum Wage poster published by the United States Department of Labor.
National Motto
In accordance with Virginia School Boards Association Policy IEB, the statement "In God We Trust," the National Motto enacted by Congress in 1956, must be posted in a conspicuous place in each school.
Online Courses and Programs
Divisions must post information regarding online courses and programs available through the division on their website. View the division's Virtual Learning web page.
USERRA (Uniformed Service Employment and Reemployment Rights Act)
Employers are required to provide employees with notice of their rights, benefits and obligations under USERRA. View Your Rights Under USERRA: The Uniformed Services Employment and Reemployment Rights Act.
Virginia Unemployment Compensation Act
All employers in Virginia, including school divisions, must post all notices related to unemployment insurance furnished by the Virginia Unemployment Commission. View the Virginia Employment Commission Notice to Workers concerning unemployment insurance.
Workers' Compensation
School divisions must post, at a location frequented by employees, notice of compliance with the provisions of the Virginia Worker's Compensation Act. View the Workers' Compensation Notice published by the Virginia Workers' Compensation Commission.